Right of Way Services on Call

Forsyth County Procurement Department
2435 Freedom Parkway, Suite 3100
Cumming, GA 30041 | Phone 770.888.8872
REQUEST FOR PROPOSAL
RFP NO. 26-59-1514
Right-of-Way Services On Call
Forsyth County Board of Commissioners
Cumming, GA
Closing Date and Time:
May 28, 2026 / 2:00 p.m.

FORSYTH COUNTY, GEORGIA
Request for Proposal No. 26-59-1514
Right-of-Way Services On Call
1. PURPOSE OF THE REQUEST FOR PROPOSAL
Forsyth County, a political subdivision of the State of Georgia ("County") is soliciting
Proposals from qualified firms to provide Right-of-Way Services On Call for the Forsyth
County Department of Capital Projects.
Forsyth County anticipates awarding contracts to multiple firms under this
solicitation.
All interested qualified firms are invited to submit a formal proposal with pricing
information to accomplish the Scope of Work described herein, in conformance with the
prescribed format. The proposal is to be signed by a principal in the firm.
It is the County's intent that this Request for Proposal ("RFP") permit competition. It shall
be the offeror's responsibility to advise the Procurement Agent in writing, if any language,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be received by
the Procurement Agent not later than ten (10) days prior to the date set for acceptance of
the proposal.
While every effort has been made to ensure the accuracy and completeness of
information in the RFP, we recognize that the information may not be complete in every
detail and that all work may not be expressly mentioned in these specifications. It is the
responsibility of the proposing firm to include in their proposal all pertinent information
in accordance with the objectives of the County.
2. GENERAL INFORMATION
Proposals MUST be submitted in the format prescribed herein. Failure to comply with the
directions listed in this RFP, or omission of requested information could result in
disqualification of your firm's proposal.
Forsyth County uses a procurement portal powered by EUNA Procurement formerly
Bonfire Interactive ("Bonfire") for accepting and evaluating bids, statements of
qualification, and proposals digitally, found by using the link:
https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results
Proposals shall only be accepted online through the EUNA Portal.
Proposals are due 2:00 p.m., (EST) May 28, 2026. Names of submitting firms will then be
read aloud at 2:30 p.m. (EST), May 28, 2026. All interested parties and the general public
are invited.
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ALL QUESTIONS are to be asked via EUNA under Opportunity Q&A. Responses to
substantive questions will be provided as written Addenda and will be posted under
Public Files in EUNA. The deadline for questions is May 20, 2026, 12:00 p.m. (EST).
Proposals and Pricing Information received will become the property of Forsyth County
and shall be used as the County sees fit. All information contained in the Proposals and
Pricing Information will remain confidential until after the awarding and signing of the
contract.
3. COST OF PROPOSAL
Forsyth County assumes no responsibility or liability for the costs incurred by the
submitting firm to prepare and/or submit a proposal. The entire cost of preparing and
submitting Proposals and Pricing Information, or any work in connection therewith will
be borne by the submitting firm or team of firms.
4. RESPONSIBILITY OF PROPOSER
Proposals must be signed by an authorized official to bind the offeror, and it shall contain
a statement to the effect that the Proposal is firm for a period of at least ninety (90) days
from the closing date for submission.
5. CONNECTIVITY
The County shall not be responsible for errors of any kind or nature occurring in the
transmission or downloading/uploading of any documents from the website. The County
does not guarantee continuous, uninterrupted, or secure access to this or other related
websites. Operation of this website may be affected from time to time by numerous factors
outside of our control. Site problems, user problems, internet problems, power outages, or
routine maintenance may interrupt or prevent access to information, documents, and/or
submission capabilities.
6. PROHIBITION OF GRATUITIES
Firms shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the Forsyth County Board of Commissioners for the purpose of
influencing consideration of this proposal.
7. CONTACT
To ensure all prospective respondents have the same level of knowledge relative to the
project, as well as ensuring any additional data is made available to all proposers, no
vendor shall contact or discuss any aspect of this RFP with any County employee, elected
official, evaluation/selection committee member, or project team member, during the
RFP process up until award has been made. If contact is made, that vendor may be
disqualified from the process. All questions in regard to this RFP are to be submitted via
EUNA under Opportunity Q&A as detailed in the General Information section of this
document. Any information obtained about this solicitation through any means other
than the solicitation itself or the addendums thereunto is not valid and should not be
considered in any response to this solicitation.
8. OWNERSHIP OF MATERIAL
Ownership of all data, material, and documentation originated and prepared for the
County pursuant to the Contract shall belong exclusively to the County.
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9. TERM
This Contract shall begin upon award in 2026 and will terminate on December 31, 2031.
10. AGREEMENT
Attached to this RFP is a draft form of a General Services Agreement which contains
terms and conditions of the contractual arrangement for the services. Such form of
agreement will be modified as appropriate, in the County's discretion, to include any
additional specific terms related to the services being provided. Any questions regarding
the form of the General Services Agreement must be submitted in writing by the deadline
for questions specified in this RFP.
11. CHANGES
No change will be made to this RFP except by written modification by the County
Procurement Department. Requests for interpretation or changes must be in writing and
received at least seven (7) calendar days prior to the time set for opening of the proposals.
12. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn by written request only, if the request is received prior to
the time and date set for the opening of proposals. Negligence on the part of the Proposer
in preparing its proposal confers no right of withdrawal or modification of its proposal
after proposal has been opened. No proposal may be withdrawn for a period of sixty (60)
days after time has been called on the date of opening.
13. SUBSTITUTIONS
When references are made in these documents to trade names or to the brand names of
manufacturers, such references are made solely to designate and identify the quality of
materials or equipment to be furnished and are not intended to restrict proposals. If
comparable materials or equipment of trade names or of manufacturers' names which
are different from those mentioned in the RFP specifications are offered, the burden of
proving equality of a proposed substitution rest on the submitting firm and must be
provided with the proposal.
14. EXCEPTIONS TO SPECIFICATIONS
Any award resulting from this RFP shall bind the Proposer to all terms, conditions and
specifications set forth in this RFP. Proposers whose proposals do not conform should so
note on separate page if necessary. While the County reserves the right to make an award
to a nonconforming proposer when in the best interest of the County, such awards will
not be readily made, and proposers are urged to conform to the greatest extent possible.
No exceptions will be considered to have been taken by a Proposer unless it is properly
set out as provided above. No exception will be deemed to have been taken by the County
unless incorporated in an award resulting from this RFP and so stated.
15. RESERVATION OF REJECTION OR CANCELLATION
The County reserves the right to cancel the RFP or to reject any and all proposals
submitted in response to any solicitation, to reject any portion thereof, or to waive any
minor irregularity or administrative requirement, if it determines, in its sole discretion,
that such cancellation, rejection, or waiver is in the best interests of the County.
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16. AFFIDAVIT
The Proposer will be required to execute an Affidavit of Non-Collusion and submit it with
the RFP Documents.
17. INSPECTION OF RECORDS
The records of the Procurement Department are open and accessible to the public in
accordance with the provisions of the Georgia Open Records Act. Requests for inspection
of records must be in writing, must be reasonable, must contain sufficient information to
facilitate retrieval, and must not interfere with the orderly operation of the Procurement
Department.
Proposers are cautioned that any documentation submitted with or in support of a bid or
proposal will become subject to public inspection under the Georgia Open Records Act.
Labeling such information "Confidential," "Proprietary," or in any other manner will not
protect this material from public inspection upon request.
18. TRADE SECRETS
Careful consideration should be given before submitting confidential information to the
County. The County's disclosure of records and documentation is governed by the
Georgia's Open Records Act, which permits public scrutiny of most materials collected as
part of this process. If Proposer submits information that contains trade secret
information and if Proposer wishes to keep such information confidential, Proposer must
submit and attach to such information an affidavit affirmatively declaring that specific
information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990,
O.C.G.A. 10-1-760 et seq., and the Proposer and County will follow the requirements of
O.C.G.A. 50-18-72(a)(34) related thereto.
19. REGULATORY AGENCIES
Successful Proposer will be responsible for all required permits or license required by any
regulatory agency of the city, county, state or federal governments. Further, successful
proposer will be responsible for meeting all requirements of any regulation(s) or
guideline(s) of any of the said governments or any independent agency recognized by
said governments as publisher of any such regulation(s) or guideline(s).
20. INDEPENDENT CONTRACTORS
The Proposer represents to Forsyth County that it is fully experienced and properly
qualified to perform the functions provided for herein and that it is properly equipped,
organized and financed to perform such functions. The Proposer shall finance its own
operations hereunder, shall operate as an independent contractor and not as the agent
of Forsyth County and nothing contained in this RFP or a contract resulting from same
shall be construed to constitute the Proposer or any of its employees, servants, or agents
or subcontractors as a partner, employee, servant or agent of the County nor shall either
party have any authority to bind the other in any respect, it being intended that each shall
remain an independent contractor.
21. REQUIRED FORMS
All Proposing firms will be required to complete, execute, and submit with its proposal
the following:
* Affidavit of Non-Collusion
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* Contractor Affidavit and Agreement
* Subcontractor Affidavit (if applicable)
* Addendum Acknowledgement
22. EVALUATION METHOD AND CRITERIA
The County will evaluate all responsive proposals to determine which proposals best
meet the needs of the County based on the evaluation criteria. Proposals deemed
responsive advance; non-responsive proposal are disqualified. The County shall be the
sole judge of its own best interest, the proposals, and the resulting agreement. Evaluation
will be made by an evaluation committee established for this purpose. Award will be
based on a review of all information submitted. Proposing firms may be asked to appear
before the evaluation committee.
The proposal is limited to twenty (20) page, formatted on 8 12" x 11" paper, with a minimum
11 pt font size. The page count does not include mandatory requirements. Proposer must
demonstrate their ability to satisfy all qualifications and requirements to perform the
services detailed in this RFP.
Proposals determined to be Responsive and Responsible will be evaluated on the
following criteria:
Cover/Transmittal Letter and Required Forms Pass/Fail
Firm Qualifications 35 points
Firm Approach 35 points
Resumes for Key Personnel 30 points
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SCOPE OF WORK
The County intends to enter into a professional services agreement with the selected
Consultant to execute Task Orders in accordance with the professional services agreement
for specific work and services related to various projects. No baseline amount of work is
guaranteed with this contract. The County seeks a project team that includes a Project
Manager that will coordinate all aspects of the right-of-way process and an Acquisition
Agent that will handle the actual acquisitions. These positions may be combined if available
and qualified. The County Attorney will provide the title and closing services. Further details
of right-of-way services will be included with each Task Order. The scope items below form
the basis for Task Orders for which the cost proposal should be submitted with the proposal.
Upon award the proposed fees will be used to determine the fees for Task Orders.
General Conditions
A. The Consultant shall attend periodic meetings with the County and/or the County's
Program Management firm regarding the status of the right-of-way acquisition tasks.
B. The performance of all right-of-way services will be in full compliance with Title 49
Code of Federal Regulations, Part 24, Title 23 Code of Federal Regulations, Part 710, the
Federal Uniform Act, all State Laws addressed in Georgia Code Title 22 and 32, in
accordance with the GDOT's Right-of-Way Services Manual of policies and
procedures.
C. Fees for acquisition/negotiation to be determined from rates in agreement and based
on type of interest in property.
Pre-Acquisition
Pre-acquisition activities may include, but are not limited to the following:
Coordination Services:
A. This includes all pre-acquisition and acquisition coordination with the County
B. Coordination may include but not limited to review plans, coordinate plan
revisions, review titles, attend meetings, prepare property management forms,
prepare status reports, and meet with appraisers and the County to ride the
project.
Coordination of Title Services and Reports:
The County will obtain the Preliminary Title Report and the County Attorney will
obtain final the Title Report.
Negotiation
Negotiation services are for the acquisition of right-of-way and easements. The
services to be performed by the Consultant at the rates in the agreement for type of
interest should include, but are not limited to the following:
Negotiation Package:
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A. Upon receipt of approved appraisals from the County, the Consultant shall
prepare negotiation packages for owners to include the following:
1. Brochure entitled "What Happens When Your Property Is Needed
for a Transportation Facility"
2. ROW Acknowledgement Form
3. Offer Letter
4. Option & Plats
5. Statement of Estimated Values
6. Letter of Availability of Incidental Payments when funding makes it
applicable.
7. Copies of plans with right-of-way and easements highlighted
8. Market date information sheet
Negotiation Activity:
A. The Consultant should make all offers to purchase the required right-of-
way and/or easements along with any other required payments to owners,
tenants, or other parties having an approved monetary interest ("owners").
All offers and benefits will be explained in detail and negotiation activities
will be conducted in accordance with federal and state guidelines.
Negotiation Activity shall include the following:
1. All owners should be contacted in person, if possible, at a time and place
convenient to the owner. There shall be personal contact with each
owner, in an attempt to secure a property settlement through
negotiations, unless it is clearly apparent that continued negotiations
would be unproductive. The County will determine when the
Acquisition Agent will perform a final last contact in an unsuccessful
negotiation based on the negotiation records and discussions with
Acquisition Agent.
2. The Acquisition Agent shall provide and explain to each owner, the
owner's appropriate right-of-way plan sheet(s), cross-sections,
driveway profiles and other construction information as requested by
owners.
3. The Consultant will NOT provide owners with appraisals under any
circumstance unless the County gives permission.
4. Consultant will begin lien release discussions.
5. Review and confirm with owner the accuracy of all information
stipulated in the Preliminary Title Report.
6. If a settlement is reached at the offer amount, the Consultant will
submit an option to the County for approval. If a counteroffer is
submitted by an owner, Consultant will provide the necessary written
justification for all approved settlements to designated official with the
County. Under no circumstances will the Consultant have the authority
to accept a settlement on behalf of the County, either monetarily or
contractually.
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7. Once an approved offer is obtained, Consultants must submit approved
offer along with all required supporting documentation to the County.
8. If a negotiated settlement cannot be reached, the Consultant shall turn
the file over to the County for further action and Consultant shall have
no further contact with the owner relative to the project.
B. The Consultant shall prepare and maintain a legible negotiation record on
each property interest on which negotiation was attempted. The record
should include the following:
1. Dates of negotiation or contact
2. Place of contact
3. Persons present
4. Offers made
5. Explanation of Right-of-Way and Construction plans
6. Counteroffers and recommendations regarding those counteroffers
7. Reasons why settlements could not be reached (if required)
8. Feedback and concerns from the property owner
9. Description and resolution of title issues
10. Signature of the negotiator
11. Any other data pertinent to the negotiations
12. All related correspondence and reports in connection with and
incidental to the parcel
Individual Parcel Files:
A. The Consultant shall prepare and maintain individual parcel files which includes the
following:
1. Title reports
2. Appraisal reports / 532 reports when funding makes it applicable
3. Copies of all negotiation records
4. All required forms executed by owner(s)
5. Copies of all correspondence
B. Files shall be available at any time for inspection by the County. All such information
is the property of the County and shall be immediately delivered to the County upon
request. Any information and/or knowledge gained from the appraisals, the
acquisition, and relocation on a project shall be kept confidential and not publicly
disclosed without prior written authorization by the County.
Closings:
Consultant will coordinate with the County on parcel closings. The County Attorney will
perform closings. Consultant will provide the County Attorney with documents for closing of
each parcel on the appropriate instruments/forms including:
1. Lien releases
2. Parcel file
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Condemnations:
Consultant will coordinate with the County staff and County Attorney on parcel
condemnations. Consultant will provide the County Attorney with documents for closing of
each parcel on the appropriate instruments/forms including:
1. Negotiation records
2. Parcel file
Consultant should not have contact with property owner once the condemnation petition has
been filed. All property owner communication should be directed to the County attorney's
office.
Required Administrative Services:
The required administrative services may include, but are not limited to the following:
A. When a Task Order request has been made by the County, the Consultant will
present its offer and ensure that the offer is inclusive of all labor, materials,
specialties and accessory costs associated with the proper delivery of the work.
B. Consultants will perform all work in a professional manner.
C. Consultant will assign the County's Task Order assignment to an individual
Acquisition Agent.
Assignment of Work:
This RFP and the related Task Orders are an indefinite quantity/indefinite delivery
engagement.
Should more than one Consultant be selected and all Consultants have the same capabilities,
the County will assign or rotate work in a manner most beneficial to all as much as possible.
Distribution of Task Order assignments may be as follows:
Current Task Order based on the last Task Order issued
Workload
Type of Work
No work shall commence until the Consultant receives written confirmation in the form of a
Purchase Order.
Failure of a Consultant to perform assigned work in the time agreed upon may result in
termination of the award or suspension of any additional Task Order assignments.
Submitting Individual Cost Offers Per Project:
A. When requested by the County, the Consultant will provide cost proposals for each Task
Order as designated by the County. The proposals will be typically itemized unless
otherwise instructed. Itemization includes, but is not limited to, unit pricing for each
element of the work, descriptions and hourly rates for the assigned personnel as
submitted as a response to this RFP.
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