Right of Way Maintenance Services - RFP 2026-008

City of Tucker
Request for Proposal
RFP 2026-008
RIGHT OF WAY MAINTENANCE SERVICES
BID MANUAL
City of Tucker
1975 Lakeside Parkway, Suite 350
Tucker, Georgia 30084

City of Tucker Request for Proposal
RFP 2026-008
Right of Way Maintenance Services
INVITATION: The City of Tucker is now accepting proposals for a qualified contractor to
provide right of way and public open space maintenance services throughout the City of Tucker
under the direction of the City's Public Works Department. Proposals will be accepted until the
date and time listed below and will be awarded to the most responsible and responsive proposer
submitting the proposal which is deemed to be the most advantageous to the city. Addenda and
updates to this bid manual will be posted on the City of Tucker website http://tuckerga.gov/bids
or may be requested by emailing procurement@tuckerga.gov.
BID ACTIVITY SCHEDULE
RFP Issued February 24, 2026
Pre-Bid Conference N/A
Deadline for Questions March 17, 2026, at 1:00pm EST
Responses to Questions Posted (Addenda) March 20, 2026
Proposal Deadline April 2, 2026, at 1:00pm EST
Scoring by Evaluation Committee April 3 - 10, 2026
Award at Council Meeting May 11, 2026 (Tentative)
SCOPE OF WORK: Refer to Exhibit A.
PRE-PROPOSAL CONFERENCE: N/A
QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference RFP 2026-
008 in the subject line of the email.
ADDENDA: Responses to the questions received will be by addenda and will be posted on the
City website www.tuckerga.gov/bids. The signed acknowledgement issued with each addendum
must be submitted with the proposal. It is the vendors' responsibility to verify if any addenda were
created.
SUBMITTAL REQUIREMENTS: Consultant shall submit RFP Response electronically to
procurement@tuckerga.gov so that it is received no later than April 2, 2026 at 1:00pm EST with
the subject line "Submittal: RFP 2026-008". The email must contain the vendor's contact
information. The submittal shall be two PDF files:
1. The proposal shall be named "<Company Name>.RFP 2026-008.Bid Submittal.pdf".
2. The Cost Proposal shall be named "<Company Name>.RFP 2026-008.Cost Proposal.pdf"
The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF
files will remain unopened until the public opening.
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PROPOSAL OPENING: All proposals received prior to the deadline will be opened publicly on
April 2, 2026 at 1:00pm EST at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350,
Tucker GA. A listing of submittals received prior to the bid deadline will be posted on the City
website www.tuckerga.gov/bids following the opening of the proposals.
DOCUMENT SUBMITTAL REQUIREMENTS:
1. Proposal, including understanding and approach, related experience and references,
personnel qualifications.
2. Equipment List (form provided)
3. Cost Proposal (form provided)
4. W-9 Form (form provided)
5. Certificate of Insurance for Verification Purposes
6. Equipment List (form provided)
7. Notarized E-Verify Affidavit Form (form provided)
8. Notarized Oath of Non-Collusion (form provided)
9. Acknowledgement of Addendum issued with each Addendum.
10. Contact Information Form (form provided)
All responses must be received electronically by the Bid Deadline. (Addenda will show any
schedule updates). No bids will be received orally, by phone, or by sealed paper documents. Only
electronic bids in accordance with submittal requirement instructions will be accepted. Late bids
will not be considered. Bids received after the bid deadline will be filed unopened. The City of
Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make
an award and to re-advertise in the best interest of the City. The City reserves the right to consider
past performance in determining the responsibleness of bidders.
The City reserves the right to negotiate pricing with the top scoring bidder and may, in its
discretion, award a contract to the responsible and responsive proposer submitting the proposal
which is deemed to be the most advantageous to the City, price and other factors being considered,
as described in the selection criteria.
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SCOPE OF WORK
City of Tucker Request for Proposal
RFP 2026-008
Right of Way Maintenance Services
INTRODUCTION
The City of Tucker (City) is seeking a qualified contractor to provide the Right of Way and
public open space maintenance services in accordance with terms outlined in this Request for
Proposal. Services shall include, but are not limited to, mowing, trimming, pruning, fallen tree
removal, debris removal, after hours carcass removal, graffiti removal and street sweeping.
The City intends to select one contractor through a qualification-based selection process and
intends to execute a one-year contract with three optional one-year extensions beginning July
1, 2026.
A. GENERAL SCOPE OF WORK
1. The City of Tucker seeks to engage the services of a qualified contractor to provide right
of way and public open spaces maintenance services throughout the City of Tucker under
the direction of the City's Public Works Department. Services shall include, but are not
limited to, mowing, trimming, pruning, fallen tree removal, debris removal, after hours
carcass removal, graffiti removal and street sweeping.
2. The contractor shall maintain established weekday business hours for the purpose of City
business. City of Tucker holidays will be provided upon award of contract. The contractor
shall notify Public Works of performing non-emergency work outside work outside of
normal business hours.
3. For all work provided to the City of Tucker, the contractor(s) shall meet the following
requirements:
a. Comply with all OSHA and other applicable federal and state statutes, regulations
and standards for workplace safety and all applicable laws regarding hazardous
material.
b. Complete work in accordance with the Georgia Department of Transportation
Standard Specifications unless otherwise directed.
c. Communicate with the Mayor, City Council and media services only through the
Director of Public Works, unless otherwise authorized.
d. Dispose of all excavated construction materials and other waste. Disposal shall be
in accordance with all applicable laws.
e. Maintain a current Utility Contractor license with the State of Georgia.
4. The Contractor(s) is expected to attract and retain highly qualified employees in the
appropriate number to maintain the required level of service. Employees will be expected
to maintain a professional appearance and be courteous in their interaction with the public.
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The Contractor(s) shall maintain and implement documented training programs throughout
the term of the contract to guarantee that the contractor's employees maintain applicable
certifications. Resumes for the project superintendent, road maintenance foreman, and
stormwater foreman must be included in the response to this RFP.
5. The contractor shall submit a monthly report no later than the 5th of each month to include,
but not limited to, a highlight of major accomplishments, problems, trends and other
pertinent information associated with the month activities. This report shall be delivered to
the Public Works Director and any other specified city staff. The reporting will be in brief
memo format and must include the completed and in progress work orders from the
previous week. In addition, the report will include a daily accounting of the number of field
personnel at each work order each day. The report will also include the number of hours
spent at each work order each day. The report will include any equipment failures and/or
lost production time due to equipment failure. The report will also include any employee
training that occurred in the previous week. Reporting must be submitted for both road
maintenance and stormwater maintenance crews.
6. Basic equipment essential to the performance of customary work including safety
equipment, communication devices, etc will be included in the monthly lump sum rate. All
rates proposed for services shall include traffic control equipment, portable safety traffic
signs, safety cones and barrels, barricades, two digital message boards, delineators, and
arrow boards.
7. The Contractor(s) should include in the proposal, a detailed list of equipment that will be
utilized in the City of Tucker. The Contractor(s) shall be responsible for maintaining the
equipment in satisfactory operating condition throughout the contract period. If equipment
requires repair, the Contractor is responsible for renting or acquiring replacement
equipment at their own expense to avoid delays or down time. Repair and maintenance of
equipment shall occur outside of the normal 40-hour week assigned to addressing work
orders. Significant equipment repairs that result in a reduction of a 40-hour production
week will result in a proportional payment reduction. All fuel will be the Contractor's
responsibility. The Contractor(s) shall maintain and account for any information,
equipment, and property, which the City provides to the Contractor for use during the
period of performance.
Age and condition of equipment will be factored into contractor scoring for these services.
The contractor shall be prepared to allow the city inspect the equipment and demonstrate
its functionality prior to selection.
At least one member of each work crew must be equipped with a cell phone. The cell phone
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shall be capable of taking and sending digital pictures or a separate digital camera should
be provided to each crew. Work crew supervisors must be provided with a computer with
internet access for communication with the City's work order management system.
8. Contractor shall provide automatic vehicle location (AVL) tracking devices to all vehicles
associated with this scope. The contractor shall be responsible for general upkeep,
protection, and operation of these devices to include but not limited to the insurance of
continued operation during the times the vehicles are utilized for this scope. Contractor
shall provide at a minimum AVL tracking that provides real-time data, and historical data
to include but not limited to speed and idle time updated at an interval no more than 1
minute. History of vehicle tracking must be maintained for at least one year. Contractor
shall provide the director of public works or his designee, login access to this data at his
discretion.
9. Raw materials used in the performance of the work will be either purchased directly by the
City of Tucker or reimbursed as a pass-through cost with no markup. The City may elect
to setup accounts with various suppliers for direct billing. The Contractor(s) will be
responsible for loading and delivery of the material. The Contractor will also be responsible
for estimating quantities, obtaining competitive pricing, arranging for delivery in a timely
manner and providing for storage at the City maintenance facility. Whenever practical,
arrangements shall be made for the City to pay for material directly. Reimbursement for
materials will not include items that are incidental to the work such as work gloves and
safety supplies.
B. DETAILED SCOPE OF WORK
Maintenance activities of the contractor will include but are not limited to:
1. Provide a minimum of two (2) - 3-man crews and equipment to perform right of way
maintenance as identified in the scope of work and in assigned work orders. Right of way
personnel will be fully dedicated to right of way maintenance during the mowing season
with supplemental staffing readily available to react to other maintenance calls mentioned
in part of this proposal. Adequate personnel must be provided to meet safety requirements
at all times. Some work will be necessary after hours call out and/ or weekend work. Crews
must be available to respond to weather-related incidents and other emergencies on a 24-
hour on-call basis with a 2-hour response time. Personnel must be sufficiently trained and
a minimum of 12 hours per year per staff member is required. Documentation should be
submitted to City staff upon completion.
2. The right of way maintenance contractor will be responsible for maintaining the public
right of way, primarily along arterial and collector streets, and other City owned open space
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in a manner consistent with industry standards. Maintenance will include routine mowing
and cutting vegetation in designated areas, trash, debris and hazard removal as needed and
response to weather incidents and other emergencies that affect public infrastructure.
3. The contractor must provide equipment and vehicles necessary to complete the tasks as
described and within the timeframes specified. The equipment must be maintained in a
clean and professional condition reflecting the City's high standards. Regularly used
maintenance trucks should be a full-size pickup truck or larger.
4. The contractor shall purchase and provide all materials, supplies, and labor necessary to
fulfill the requirements of this bid. Any raw materials/supplies needed to complete work
associated with this bid will be either purchased directly by the City of Tucker or
reimbursed as a pass-through cost with no markup. The Contractor will be responsible for
loading and delivery of the material. The Contractor will also be responsible for estimating
quantities, obtaining pricing, and arranging for delivery in a timely manner. If storage is
required, these materials shall be securely stored at the herein mentioned storage facility
found in section C7 of this document. Reimbursement for materials will not include items
that are incidental to the work such as gloves, safety supplies, etc.
5. Routing Right of Way Maintenance to the City's arterial and collector streets to include:
* Mowing Areas
* Trimming/Pruning Areas
* Landscaped Median Maintenance
* Sidewalks
* Curb and Gutter
* All other Right of Way
A map of expected areas of maintenance is attached as Scope of Work Exhibit A
6. During the growing season from April 1st to October 31st, the contractor will mow and trim
vegetation in the areas designated bi-weekly (unless otherwise directed). Mowing heights
shall be appropriate for species. In areas where species may be mixed/varied, the mowing
height shall be no greater than 2-inches. Locations missed due to weather conditions shall
be completed within five (5) days of original schedule.
7. Trash in these areas should be picked up before and after the mowing as necessary.
8. Trash must be bagged and disposed of properly at an off-site location.
9. Other debris such as fallen tree limbs, car parts etc. must be removed and disposed of
properly.
10. Illegal signs in the right of way must be removed and provided to the City's Code
Enforcement Department.
11. Sidewalks and gutters should be kept clear of debris, leaves and vegetation.
12. Any unsafe conditions observed by contractor personnel will be reported to the City's
Public Works Department.
13. Apply mulch and pine straw to areas of exposed soil or landscape planting. Maintain these
areas with herbicide for weed control.
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A map of expected locations is attached as Scope of Work Exhibit B. Other locations
may be applied upon direction of City Staff.
14. Perform extensive cut back of shrubs, trees, weeds, vines to maintain clear sight lines,
vehicle and pedestrian accessibility, and overall maintained appearance.
15. Remove fallen trees in any right of way areas as needed.
16. Perform cleanup of fallen leaves from all right of way locations identified in the
maintenance map during fall/winter season.
17. Provide water to sensitive vegetation, as directed by City staff.
18. Complete street sweeping based on the map attached as Scope of Work Exhibit C. Street
sweeping shall occur monthly (total of 12 times per year).
WORK ORDER GENERATED SERVICES
In addition to the routine right of way maintenance, the contractor will be required to
complete various work order generated tasks at the direction of the Public Works staff.
These tasks include but are not limited to removing roadway hazards such as debris and
dead, diseased, hazardous or fallen trees, trimming vegetation to improve visibility at
intersections or street sign locations, picking up trash and dead animal removal.
Work orders will be disseminated to the contractor electronically through Public Works'
Cityworks work order management software. Work orders will be assigned a priority by
the Public Works staff. The contractor will be expected to monitor the status of work
orders and complete them in a timely manner as follows:
* Priority 1: Complete within 24 hours.
* Priority 2: Complete within 7 days.
* Priority 3: Complete within 21 days.
* Priority 4: As directed.
Emergency Responses
The contractor will be required to maintain a point of contact for 24-hour, 7-day per week
response to weather-related incidents and other types of emergencies. This responsibility
will best be handled by the Crew Supervisor. The contractor must be able to have
equipment and personnel mobilized in the City within 2 hours of notification of an incident.
Costs for work after normal business hours will be paid on an hourly basis.
C. EQUIPMENT / PERSONNEL AND STORAGE SCOPE OF WORK
1. In addition to providing an adequate number of qualified personnel, the contractor will be
responsible for the following:
* Provide and maintain in satisfactory operational conditions all equipment necessary to
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provide the required services.
* All vehicles and fuel necessary to provide the required services.
* All communication and computer devices and service necessary to be able to maintain
around the clock accessibility and to be able to maintain access to the City's internet-
based work order system. Crews assigned to right of way work orders will be expected
to be provided with a smart phone for interaction with the work order system.
* Subcontractors may be utilized to fulfill the requirements of the scope outlined in this
RFP. All subcontractors are expected to be held to the same standards as the selected
contractor.
2. City Provided Items
* Magnetic City of Tucker logos for contractor vehicles.
* In-office meeting site at the City of Tucker City Hall
* Training on the City's work order management system.
* Materials and supplies other than fuel, equipment, office and personnel supplies. For
example: gravel, straw, seeds, mulch etc.
3. Daily Equipment - Expected to be onsite daily for use.
* All necessary hand or power tools to complete identified Scope of Work
* Site Equipment - Loader (ie. skid steer/equipped tractor), mowers, string trimmers,
edgers, blowers, parking lot blowers, spreader/hopper, backpack sprayers, tree
sprayer, utility side by side.
* Pruning Equipment - chain saws, pole saws, hedge trimmers, hand pruners.
* Facilities Equipment - sump pump, pipe snake, pressure washer, ladders, power
drills, circular saw, drills, etc.
4. Equipment Upon Request
Expected to be onsite upon request within a reasonable amount of time (estimate only)
* Aerator (40 hours annually)
* Augers (40 hours)
* Bush hog (80 hours)
* Tiller (40 hours)
* Chipper (200 hours)
* F 450 equivalent dump truck (200 hours)
* Mini Excavator (40 hours)
5. Provide additional out of scope pricing in provided bid sheet.
6. Winter Storm
* In the event of a winter storm, the road maintenance contractor must provide at a
minimum:
* Two (2) four-wheel drive full size pick-up trucks
* Two (2) snowplows
* 2,000 Gallon Water Truck equipped to deploy brine solution.
* One (1) tailgate mount type salt spreader
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* Two (2), 1 cubic yard salt spreader.
* Provide supplemental crews to operate a combination of the mentioned equipment
mentioned within the above section.
* A copy of the planned route can be found on the attached Scope for Work Exhibit D.
Tweaks may be made at the discretion of the Public Works Department.
7. Storage Yard
The City will provide a storage yard for public works use. The selected contractor shall
be aware of the following:
* The location shall be secured and protected with fencing and provide a safe work
environment for Tucker Employees and contractors. Contractors are encouraged to
add any additional security to their equipment as the City cannot be liable for any
damages.
* The site will provide a garage for local repairs and maintenance to equipment.
* The contractor shall maintain a proper Hazardous Material Plan and maintain all
required Manufacturer's Safety Data Sheets (MSDA) forms on site.
* Access shall be provided to the selected contractor
D. RFP STANDARD INFORMATION
1. Authority
This RFP is issued under the authority of the Purchasing Division of the City of Tucker.
The RFP process is a procurement option allowing the award to be based on stated
evaluation criteria. The RFP states the relative importance of all evaluation criteria. No
other evaluation criteria, other than as outlined in the RFP, will be used.
2. Offeror Competition
The City encourages free and open competition among offerors. Whenever possible, the
City will design specifications, proposals, and conditions to accomplish this objective,
consistent with the necessity to satisfy the City's need to procure technically sound, cost
effective services and supplies.
3. Receipt of Proposals and Public Inspection
(a) Public Information
All information received in response to this RFP, including copyrighted material, is
deemed public information and will be made available for public viewing and copying
shortly after the time for receipt of Proposals has passed with the following four
exceptions, as permitted by law: (1) bona fide trade secrets meeting confidentiality
requirements that have been properly marked, separated and documented; (2) matters
involving individual safety as determined by the City of Tucker (3) any company
financial information requested by the City of Tucker to determine Contractor
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