Richwood Avenue Wall Construction

The City of Morgantown is requesting bids for the construction of the following project: RICHWOOD AVENUE WALL CONSTRUCTION PROJECT - BID CALL 2026-15

Sealed Bids for the construction of this project will be received by the City of Morgantown, at the office of the Finance Director in the City Municipal Building at 389 Spruce Street, Morgantown, WV 26505, until 2:00 P.M. local time on Friday, May 1, 2026, at which time the Bids received will be publicly opened and read. Bids received after the scheduled closing time for the reception of bids will be returned unopened to the bidders.

The Project includes the following Work:

The Project generally consists of the construction of a new retaining wall system to support existing and proposed grades along Richwood Avenue sidewalk within the project limits. The work includes excavation and dismantling of the existing tieback walls, installation of precast retaining wall units, wall drainage systems, and backfill operations. The retaining wall is intended to provide long-term stabilization of adjacent slopes and improve site access and safety. Associated work includes grading, erosion and sediment control measures, coordination with existing utilities and precast wall manufactures, and site restoration upon completion of construction.

Bids will be received for a single prime Contract. Bids shall be on a lump sum basis as indicated on the Bid Form.

A two-envelope system will be used. Each Bid must be submitted in a sealed envelope (“Envelope No. 1”) which must contain: (a) Bid Opening Checklist, (b) the Bid Bond, (c) Certificate of Compliance, (d) Power of Attorney, (e) all other necessary documents as required on Bid Opening Checklist of these Contract Documents, and (f) a separate sealed envelope inside marked “Bid Proposal” (“Envelope No. 2”) containing the completed and signed Bid.

Both envelopes must have the following information in the lower left-hand corner:

Name and address of Bidder, Bidder's WV Contractor's License Number, "Bid on Bid Call 2026-15, Richwood Avenue Wall Construction Project", City of Morgantown, 389 Spruce Street, Morgantown, West Virginia 26505. To be opened at 2:00 P.M., May 1, 2026.

Envelope No. 2 marked “Bid Proposal” shall consist solely of the completed and signed Bid Forms. In the event that Envelope No. 1 does not include all the items on the Bid Opening Requirement Checklist, then Envelope No. 2 containing the Bid Proposal shall be returned to the Bidder unopened. At that time, the Owner will declare the Bidder Non-responsive.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

Obtaining the Bidding Documents

The Issuing Office for the Bidding Documents is: Herbert, Rowland & Grubic, Inc., 125 Granville Square, Suite 210, Morgantown, WV 26501. Prospective Bidders may examine the Bidding Documents at the Issuing Office Monday through Thursday between

the hours of 9:00 A.M. until 3:00 P.M. Bidding Documents also may be examined and downloaded online at http://www.morgantownwv.gov/bids .

Bidding Documents may be obtained from the Issuing Office during the hours indicated above. Bidding Documents are available as portable document format (PDF) files. Upon request, HRG will transmit the Bidding Documents via electronic delivery service. All bidders should register in person at the issuing office or via email to For security reasons, you must enable JavaScript to view this E-mail address. . The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Pre-bid Conference

A pre-bid conference for the Project will be held on Thursday, April 23, 2026 at 2:00 p.m. at 389 Spruce Street, Morgantown, WV 26505 with a field visit to follow. Attendance at the pre-bid conference is encouraged but not required.

Instructions to Bidders

Bid security in the form a Certified Check or Bid Bond shall be furnished with the bid in an amount not less than 5%.

All questions about the meaning or intent of the Bidding Documents are to be sent in writing to Herbert, Rowland & Grubic, Inc. in accordance with the Instructions to Bidders. Telephone inquiries are unacceptable.

Construction time limit is 40 calendar days for substantial completion and 10 calendar days immediately thereafter for final acceptance. Liquidated damages for Substantial Completion time is $1,000.00 per day and $1,000.00 per day for final acceptance.

Statutory Requirements

Bidders must comply with all State antibid-rigging regulations pertaining to Work associated with this Project, and will be required to submit an executed non-collusion affidavit with the bid.

All bids shall be irrevocable for 60 days after the bid opening date.

All bidders are hereby notified that in regard to any Contract pursuant to this advertisement, businesses will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of gender, race, color, creed, sex, age, physical disability or national origin in consideration for an award. Similarly, the Successful Bidder shall in no manner discriminate against or intimidate any employee involved in the manufacture of supplies, the performance of Work, or any other activity required under the Contract on account of gender, race, creed or color.

All bidders must hold a current West Virginia contractor's license or be eligible to acquire one on the date of the Bid Opening.

The City of Morgantown reserves the right to waive any defects, errors, omissions, mistakes, informalities, to accept any bid or combination of bids that are deemed to be in the best interest of the City of Morgantown, and to reject any or all proposals.