RFSQ - AS-NEEDED VEHICLE REPAIR, MAINTENANCE, AND/OR PARTS

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
E. Required Forms
F. Statement of Work
G. Payment Schedule
H. Draft Agreement

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
B. RFSQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A SOQ
1.1. It is the Offeror's responsibility to submit a SOQ based on the most current RFSQ, addenda thereto, responses
to Questions, any other information posted on BuyNet; any diligence material made available by the County.
Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact
Offerors directly with any such RFSQ-related information.
1.1.1. In order to see all information related to this RFSQ, to submit Questions, and to receive notifications of
updates, Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.2. Forms required to be submitted with Offerors response to this RFSQ are included in this RFSQ or posted on
the County's web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit
the version of a form in place as of the date of the posting of this RFSQ or any later version.
1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any
technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and
forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy
or technical assistance from Purchasing and Contracting's front desk or contact clerical support at (858) 505-
6367.
1.4. Offeror must submit a complete original SOQ in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the
Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed
SOQ. Offeror must prominently mark such submissions with the RFSQ number on the outside of the
packaging. Please use this method only if unable to submit through BuyNet.
1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate
method in the event of technical difficulties.
1.4.3. For SOQs submitted electronically through BuyNet, the time on the BuyNet server shall be considered
the official time for the purpose of determining timely submittal.
1.4.4. For SOQs submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall
be considered the official time for the purpose of determining timely submittal.
1.4.5. In the event of multiple submittals of an original SOQ by an Offeror, the County will only consider the
most recent submittal submitted before the due date and time. The County will not review or consider
previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly
encouraged to submit only one original SOQ and to withdraw or replace any previous submittals in
the event they update their SOQ. SOQs may be found non-conforming if the County is unable to
determine which SOQ is the most recent, timely submittal.
1.5. A SOQ that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for
award unless: it is received before award is made; the County determines that it is in its best interest to accept
the SOQ; and
1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or
1.5.2. No timely and conforming SOQ was submitted.
1.6. SOQs may not be modified after the due date, except for modifications resulting from the Contracting Officer's
request for a revised SOQ, Best and Final Offer (BAFO), or an addendum to the SOQ.
1.7. SOQs may be withdrawn by written notice signed by a duly authorized representative of Offeror if received
prior to Notice of Intent to Award. After Notice of Intent to Award, all SOQs constitute firm offers, subject to
negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months.

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
1.7.1. All SOQs become the property of the County upon submission. An Offeror may request the return of its
SOQ upon withdrawal, which return the County may grant or deny in its sole discretion.
1.8. By submitting a SOQ, Offeror agrees to these RFSQ Instructions and Rules and all other terms of this RFSQ.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFSQ or related documents to the Contracting
Officer in writing as a question ("Question"). Submit Questions by sending a message to the Contracting Officer
through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror
is responsible for ensuring that Questions are received by the County.
3. SOQ FORMAT
3.1. Submit electronic SOQs as files in .pdf format, except where specified otherwise. For pages other than signature
pages, converted and searchable formats are preferred.
3.2. SOQs shall be formatted to print on 8-1/2" x 11" page size, with no less than 12" margins and eleven (11) point
font and to be suitable for black and white reproduction with no loss of information.
3.3. All SOQs shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.
3.3.1. Electronic or digital signatures will not be accepted.
3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are
unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of
signature pages containing original handwritten signatures.
4. SOQ ORGANIZATION
4.1. Your SOQ must be organized in accordance with the Submittal Items in this RFSQ.
4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFSQ may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal
Information), PII (Personally Identifiable Information), or PHI (Protected Health
Information), and
4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the
California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY"
4.2.4. Refence material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is needed to respond to a
Submittal Item (for example "See response 1 contained within the
"CONFIDENTIAL/PROPRIETARY" exhibit" for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
appropriate action. (Note: pricing and terms and conditions are generally not considered confidential
under the California Public Records Act).
5. SOQ EVALUATION
5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine
the SOQs(s) that provide the best value to the County.
5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and
ineligible for consideration if it does not conform to the requirements of this Request for SOQs. The County
shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for
SOQs in any submission.
5.3. Reserved.
5.4. Reserved.
5.5. During evaluation, County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and approach to providing goods and
services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant
information in their SOQs.
5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's
proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant
information in their SOQs.
5.7. Reserved.
5.8. In evaluating an Offeror's ability to satisfy the requirements of this RFSQ and any resulting contract, the County
may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal
entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.
6. EVALUATION AND SELECTION PROCESS
6.1. SOQs received, including any additions, revisions, and clarifications, will be evaluated by a Qualifications
Evaluation Committee (QEC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate
information known to the County, in addition to the information provided in response to the RFSQ.
6.2. The County reserves the right to request clarification and/or additional information ("Clarification") from
Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining
Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an
addendum or revision to the SOQ. The County may invite Offerors to make presentations to, or participate in
interviews with, the County at a date, time, and location determined by the County. Notwithstanding the
foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete
and accurate information in their SOQs.
6.3. At any point in the evaluation process, the County may determine that a SOQ is unacceptable in any area or
that a SOQ is no longer in the competitive range, and no longer consider it for award. In such cases, the
Contracting Officer will attempt to notify the Offeror.
6.4. At any point in the evaluation process, the County may hold discussions with one or more Offerors in the
competitive range. Discussions may include requests for revised SOQs, Best and Final Offers (BAFOs), or
addenda to the SOQ that may contain additional selection factors.
6.5. The QEC may recommend to the SSA that one or more Offerors be found Qualified. After receipt and approval
of the SSA's decision, the Contracting Officer will post a Notice of Qualified Firms (NOQ).
6.6. (Reserved)
6.7. The County may rescind or modify the NOQ/NOI at any time due to unsuccessful negotiations or if the County
otherwise determines that it is in its best interest to do so.
6.8. The actual timing and sequence of events resulting from this RFSQ shall ultimately be determined by the
County, in its sole discretion. The County may, at any time cancel this RFSQ, reject all SOQs, restart

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
evaluations, modify or replace the membership of the SSC, or correct any deficiencies in the procurement
process or evaluation.
6.9. The County reserves the right to update the standing list of qualified firms by issuing a new RFSQ or
qualifying additional SOQ submittals during the term of the established list, should it be in the best interest of
the County to do so.
7. DEBRIEF AND REVIEW OF CONTRACT FILES
7.1. After an Offeror has been notified by the Contracting Officer that that Offeror's SOQ is no longer being
considered for award, the Offeror may request a debriefing from the Contracting Officer. For debriefings held
prior to contract execution, the Offeror will be limited to a review of the information pertaining to the County's
evaluation of their own SOQ, in accordance with Section 9.4 of these RFSQ Instructions and Rules. After
contract execution, debriefings may include review of other SOQs, the Source Selection Committee Report,
and other releasable documents.
8. PROTEST PROCEDURE
8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFSQ. Board
Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the
County's website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html .
8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a
protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation
package, and be based on a protestable action and established grounds for protest.
9. COUNTY COMMITMENT
9.1. This RFSQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the SOQ. Further, no reimbursable cost may be
incurred in anticipation of a contract award.
9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFSQ or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
9.3. The County reserves the right to separately procure the same or similar goods or services.
9.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of SOQs received; the identity of Offeror(s); the content of SOQs; the
County's evaluation and results thereof; and, the identity of the members of the SSC. Information releasable
after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the
California Public Records Act.
9.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFSQ may be subject
to the County's requirement to determine that the services can be provided more economically and efficiently
by an independent contractor than by persons employed in the Classified Service.
9.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
10. DILIGENCE AND DUTY TO INQUIRE
10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFSQ or
related documents, Offeror shall have a duty to submit a Question to the County.
10.2. Offerors are expected to perform reasonable due diligence with regard to this RFSQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.
10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFSQ, except as
explicitly provided for in this RFSQ.
11. OFFEROR COMMUNICATIONS
11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or
its officers and employees (including consultants working on or assisting with this procurement), related to this
RFSQ or the Offeror's SOQ, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFSQ or by law. Any
improper contact may, at the County's sole discretion, cause the Offeror to be removed from consideration for
contract award.
11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFSQ process or attempts to restrain competition, Offeror may
be removed from consideration for award.
11.3. Audio and/or video recording of pre-SOQ conferences, presentations, discussions, negotiations, debriefings, or
other communications with the County regarding this RFSQ are prohibited, unless specifically authorized in
writing by the Contracting Officer.
12. SOLICITING EMPLOYEES
12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with the Offeror, its affiliates, actual or prospective
contractors, or any person acting in concert with the Offeror without prior written approval of the County's
Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who
has initiated contact with the Offeror.
13. PROHIBITED CONTRACTS AND SUBCONTRACTS
13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board
of Supervisors finds that special circumstances exist which justify the approval of such contract:
13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers,
principals, partners or major shareholders;
13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of
service to be performed by the contract, or (2) participated in any way in developing the contract or
its service specifications; and
13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as
officers, principals, partners or major shareholders.
13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
13.3. Offeror certifies that if awarded a contract under this RFSQ, such contract will be in compliance with Sections
13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
14. CALIFORNIA REVENUE & TAXATION CODE 18662
14.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must
submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)
694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.
The P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662"
must appear on fax cover sheet and/or the outside of the mailing envelope.
15. W-9 FORM
15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the
County.
(Remainder of this page left blank)

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
C. EVALUATION CRITERIA
SOQ Evaluation Criteria
The evaluation criteria listed below are in descending order of importance by paragraph, not subparagraph, and will be
considered in the evaluation of the Offeror's written and oral SOQs accordingly. SOQs should give clear, concise
information in sufficient detail to allow an evaluation based on these criteria.
Vehicle Repair, Maintenance and/or Parts Categories (Informational Only)
- This section consists of information submitted about vehicle repair, maintenance and/or parts categories the Offeror is
qualified for and will not be scored.
Organization Qualifications (Pass/Fail)
- The SOQ will be evaluated as to its completeness and clarity in demonstrating the Firm's (including subcontractor (s),
if any) recent experience (within the last five (5) years) for each service vehicle repair, maintenance and/or parts
categories selected. Firms will be considered for the type of assignment that has demonstrated a prior level of experience
for that category. Therefore, the SOQ must detail all experience that specifically applies to the Statement of Work
(SOW).
Specialized Experience and Technical Competence (Pass/Fail)
- The Firm's staffing and other resources dedicated to on call contract who can accomplish the work in a timely,
professional manner and at a level of quality satisfactory to the County will be evaluated. The Firm should provide
information that enables the County to evaluate the Firm's ability to complete the work as described in the SOW as well
as other projects the Firm may already have under contract. Additionally, provide current, active Certifications for each
of the Firm's staff related to the selected categories to be considered for this SOQ.
County Terms and Conditions, Statement of Work, and Insurance Requirements
- Acceptance of County of San Diego (COSD)'s terms and conditions (Draft Agreement), Statement of Work and
Insurance requirements as stated in this RFP, or acceptance with exceptions that are acceptable to the County.

COUNTY OF SAN DIEGO - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 13104)
DEPARTMENT GENERAL SERVICES
AS-NEEDED VEHICLE REPAIR, MAINTENANCE AND/OR PARTS
D. SUBMITTAL ITEMS
SOQs should give clear, concise information in sufficient detail and in the order presented below to allow for a
comprehensive evaluation. The County shall have the discretion, but not the obligation, to construe any
submission as non-conforming and ineligible for consideration if it does not conform to the Submittal
Requirements described by these Submittal Items. The County shall also have the discretion to waive any
irregularities or variances from these Submittal Items and/or seek Clarification.
1. Section 1 - Vehicle Repair, Maintenance and/or Parts Categories (Informational Only)
1.1. Confirm and mark all of the vehicle repair categories your company is qualified to provide and wish to
be considered for below. See Exhibit - A Statement of Work and Exhibit - B Insurance Requirements to confirm
requirements.
1.1.1. Wheel Alignment
1.1.2. Suspension Repair
1.1.3. Heating/Air Conditioning
1.1.4. Electric Cart Repair
1.1.5. Auto Electrical Systems
1.1.6. Small Engine/ Pump Repair
1.1.7. Hydraulic Lift Systems
1.1.8. Hydraulic Hoses and Component Repair
1.1.9. Mobile Lock and Key Services
1.1.10. Radiator Repair
1.1.11. Refrigeration Mobile Unit Services
1.1.12. Generators Services
1.1.13. Smog Inspection and Certification
1.1.14. Transmission Service and Repair
1.1.15. Truck Body Installation Services
1.1.16. Unit Decaling
1.1.17. Upholstery
1.1.18. Welding and Fabrication
1.1.19. Mobile Repair Fire Apparatus
1.1.20. Fire Pump Testing
1.1.21. Ground Ladder Testing
1.1.22. Mobile Tire Service
1.1.23. Mobile Detailing
1.1.24. Auto Glass Repair and/or Replacement
1.1.25. Fire Suppression Equipment Service
1.1.26. UTV Services
1.1.27. Vehicle and/or Equipment Parts (Exhibit B does not apply)
2. Section 2 - Organization Qualifications
2.1. Confirm (YES/NO or N/A) that Offeror is licensed to do business for the services described in Exhibit A -
Statement of Work. If selecting N/A, please provide justification for why no License or Permit is required in your
area or for your type of business.
2.1.1. YES NO N/A ____________________________________________________
2.1.2. Provide evidence of the relevant license documentation. Example, Business License, Sellers Permit,
Payment of Business Tax, Bureau of Automotive Repair License.