RFSB No. 226041 - Hatch Hill Daily Cover Soil and Gravel Addendum 1

May 2026
RFSB No. 226041
CITY OF AUGUSTA
SPECIFICATIONS
RFSB No. 226041- DAILY COVER/GRAVEL
I. Bid Proposal Contents
The bid proposal shall contain a per yard cost which shall include all costs of labor,
equipment, and materials for the delivery of such product to the Hatch Hill Landfill located
at 112 Hatch Hill Road, Augusta, ME 04330
II. General Requirements
A. Daily cover is a sandy soil meeting the specifications defined below that is used to cover
the trash that is brought to the landfill each day and compacted with the landfill compactor.
Daily cover of the trash is a requirement of the City's landfill license that is issued and
reviewed by the Maine Department of Environmental Protection. Gravel is used at the
landfill on an as-needed basis for internal landfill roads. The landfill also uses alternative
daily cover and soil from various City projects when they are available to meet this
requirement.
B. The daily cover shall meet the requirements of section 703.19 Granular Borrow in the
Maine Department of Transportation Standard Specifications, March 2020 edition.
Additionally, the material shall meet the following gradation:
Sieve Size % Passing
4 inch 100
#40 0-70
#200 0-7.0
C. The gravel shall meet the requirements of section 703.06 Aggregate for Base and Subbase,
paragraph c for Type D aggregate in the Maine Department of Transportation Standard
Specifications Supplemental Specifications dated October 13, 2021. Additionally, the mix
shall meet the following gradation:
Sieve Size % Passing
6 inch 100
12 inch 35-80
14 inch 25-65
#40 0-30
#200 0-7.0
D. It is anticipated that delivery of daily cover shall be twice a week on a mutually agreed
upon schedule to meet the daily cover requirements of the facility.

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RFSB No. 226041
E. Delivery of gravel shall be within 2 business days after a request for delivery is made by
the City.
F. Delivery of material shall be made to the Hatch Hill Landfill during normal business hours
of 8:00 a.m. to 3:30 p. m., Tuesday through Friday (except Holidays).
G. Material shall be delivered to the active working cell of the landfill or to a stockpile as
directed by the Hatch Hill supervisory staff.
H. The City reserves the right to reject loads of materials not meeting the specifications. There
shall be no payment for rejected materials.
I. The City reserves the right to increase or decrease the number of loads needed based on
the facility operational needs. Every attempt will be made to provide a full day of trucking.
J. The City of Augusta generally pays contractors within thirty (30) days of receipt of bills
for items contained in the purchase orders.
K. The City of Augusta reserves the right to accept or reject any or all bids, should it be
deemed in their best interest to do so.
L. Contract period shall be through June 30, 2027.
III. Truck and Driver Specifications
A. Truck must have a current, valid State of Maine Inspection Sticker and all other required
permits and licenses.
B. Contractor is responsible for all truck maintenance, fuel, and fluids.
C. Contractor must be dependable and have a current, valid CDL license A or B. Contractor
shall be required to provide a copy of the driving record of the driver(s) that will be
operating the truck(s) upon request by Director of Administration and Solid Waste or
designee.
D. Contractor shall have a neat appearance. The Director of Administration and Solid Waste
or designee reserves the right to request another truck and driver if the driver or truck is
deemed unable to perform the duties of the job satisfactorily.
E. The driver shall be familiar with machines and tools related to landfill operations. This
includes practices, hazards, and safety precautions related to the work with a strong
emphasis on safety.
F. Contractor to provide telephone number and address for primary and secondary contacts.
Secondary contact person to be used in the event the primary contact cannot be reached.

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RFSB No. 226041
G. Contractor shall submit daily a record of material delivered including but not limited to,
the date, number of loads and type of material hauled to and/or from a job site.
H. The Contractor shall procure and furnish evidence to the City of Augusta of insurances
with the minimum amounts listed in the Contract Agreement and Worker's Compensation
Insurance Coverage.
I. Work shall be scheduled and coordinated by the Director of Administration and Solid
Waste or designee.
J. City may weigh loads or measure truck bodies to ensure amount being billed matches
quantities hauled in.

May 2026
RFSB No. 226041
CITY OF AUGUSTA
DEPARTMENT OF PUBLIC WORKS
DAILY COVER/GRAVEL SOILS DELIVERED TO HATCH HILL LANDFILL
QUOTE FORM
ITEM PRICE PER YARD TOTAL
(Delivered)
DAILY COVER SOIL $______________ x 10,000 yards = $______________
TYPE D GRAVEL $______________ x 2,000 yards = $ ______________
Total Cost (Daily cover and gravel) $______________
This form must be completed and returned in a sealed envelope marked "DAILY COVER/GRAVEL
SOILS delivered to Hatch Hill Landfill located in Augusta, Maine." RFSB 226041.
Please note quantities are estimated and actual quantities needed may vary.
Bid opening is at 2:00 p.m. on Tuesday, May 9, 2026, at City Center, 16 Cony Street, Augusta, Maine
04330-5298.
The undersigned hereby states that he/she has read and understands the accompanying proposal,
stipulations stated, the Specifications and Proposal Form, and submits his/her proposal
accordingly.
Name of Firm: _____________________________________________________
Address: __________________________________________________________
E-Mail Address: ____________________________________________________
Signature of Authorized Agent: ________________________________________
Print or Type Name and Title: __________________________________________
Date: ___________________ Phone Number: _______________________
The City of Augusta now has the ability to pay vendors via credit card (no convenience or
other fees may be added), please let us know if this is an option, this will not be a factor in bid
award. Yes or No (circle one)

May 2026
RFSB No. 226041
Agreement
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF AUGUSTA AND
[ ]
FOR
ENGINEERING SERVICES for ROOF REPLACEMENT AND FRONT ENTRANCE
REDESIGN AT BUKER COMMUNITY CENTER
THIS AGREEMENT is made and entered into this day of 2026, by and
between the City of Augusta, a municipal Corporation (herein referred to as "City") and,
a [ ] (herein referred to as "Consultant").
RECITALS
A. WHEREAS, City proposes to have Consultant perform the services described herein;
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated and holds all necessary licenses to practice and perform the services herein
contemplated;
C. WHEREAS, City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to retain
Consultant to render professional services under the terms and conditions set forth in this
Agreement;
D. WHEREAS, City and Consultant desire to contract for specific services described below
and desire to set forth their rights, duties and liabilities in the services to be performed; and
E. WHEREAS, no official or employee of City has a financial interest in the subject matter
of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1. Term. The term of this Agreement shall commence upon execution of this
Agreement and City's issuance to Consultant a notice to proceed for all or a portion of the
work and shall terminate upon City's acceptance and payment for all or such portion of
the work as was authorized by such notice, unless terminated earlier as set forth herein.
2. Scope of Services. Consultant shall provide the professional services described
in the City's Request for Proposal ("RFP") and Consultant's Response to City's RFP (the
"Proposal"). A copy of said RFP and Proposal is attached hereto as Exhibit A and
incorporated herein by this reference.

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Notwithstanding services described above, the City may request and Consultant may agree to
perform other services. The scope of such services and compensation shall be agreed to in writing,
signed by both parties, and shall become a part of this Agreement.
2.1. All professional services shall be performed by Consultant or under
Consultant's supervision. All professional services to be provided by Consultant pursuant to
this Agreement shall be provided by personnel experienced in their respective fields and in
a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional Consultants in accordance with sound professional practices.
2.2 Consultant acknowledges that City may enter into agreements with other
consultants for services similar to the services that are subject to this Agreement or may have
its own employees perform services similar to those services contemplated by this Agreement.
3. Time of Performance. The city expects the Consultant to develop and provide
for review by the city a work schedule time line that is both realistic and achievable. The intent
of this project is to complete it in a timely manner but the City fully understands the constraints
that need to be overcome.
Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes
that are both unforeseeable and beyond Consultant's reasonable control. However, in the case
of any such delay in the services to be provided for the Project, each party hereby agrees to
provide notice to the other party so that all delays can be appropriately addressed.
4. Compensation. City shall pay Consultant for the services provided as per
Attachment 2 "Cost Proposal" and as noted in the Proposal Content # 9 Manner of
Compensation. Consultant's compensation for all work performed in accordance with this
Agreement, including all reimbursable items and sub Consultant fees, shall not exceed
[$ ] unless previously authorized in writing by the City and approved by
the City Manager.
4.1 Consultant shall submit monthly invoices to City describing the work performed
the preceding month. Consultant's bills shall include the name of the person who performed
the work, a brief description of the services performed and the specific Task in the Scope of
Services to which it relates, the date the services were performed, the number of hours
spent on all work billed on an hourly basis, and a description of any reimbursable
expenditures. No billing rate changes shall be made during the term of this Agreement
without the prior written approval of City. City shall pay Consultant no later than thirty (30)
days after receipt of the monthly invoice by the City.
4.2 Consultant shall not receive any compensation for Additional Work without the
prior written authorization of City. As used herein, "Additional Work" means any work that
is determined by City to be necessary for the proper completion of the Project, but which is
not included within the Scope of Services and which the parties did not reasonably
anticipate would be necessary at the execution of this Agreement. Compensation for any
authorized Additional Work shall be billed in accordance with the Billing Rates as set forth
in Attachment 2 "Proposal Form" and on the terms set forth in this Article 4

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RFSB No. 226041
5. Contract Administration. The City Manager shall have the authority to act
for City under this Agreement. The City Manager or his/her authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to this
Agreement. Consultant shall designate a representative for purposes of this Agreement who
shall have the authority to act for Consultant under this Agreement.
6. Project Managers. City shall designate a Project Manager to work directly
with Consultant in the performance of this Agreement. Consultant shall designate a Project
Manager, who shall coordinate all phases of the Project. This Project Manager shall be
available to City at all reasonable times during the Agreement term. Consultant has
designated [NAME OF PROJECT MANAGER], to be its Project Manager. Consultant
shall not remove or reassign the Project Manager without the prior written consent of
City. City's approval shall not be unreasonably withheld.
7. Indemnification. When the law establishes a professional standard of care for
Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify,
protect, defend, and hold harmless City and any and all of its officials, employees and
agents from and against any and all losses, liabilities, damages, costs, and expenses,
including legal counsel's fees and costs but only to the extent the Consultant (and its Sub
consultants), are responsible for such damages, liabilities and costs on a comparative basis
of fault between the Consultant (and its Sub consultants) and the City in the performance of
professional services under this agreement.
Other than in the performance of professional services and to the full extent
permitted by law, Consultant shall indemnify, defend, and hold harmless City, and any and
all of its employees, officials and agents from and against any liability (including liability
for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened,
including legal counsel's fees and costs, court costs, interest, defense costs, and expert
witness fees), where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by Consultant or
by any individual or City for which Consultant is legally liable, including, but not limited
to officers, agents, employees, or subcontractors of Consultant.
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the active
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorney's fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by the Consultant.
In the event the City indemnities are made a party to any action, lawsuit, or other
adversarial proceeding arising from Consultant's performance of this agreement, the
Consultant shall provide a defense to the City indemnities, or at the City's option, reimburse
the City indemnities their costs of defense, including reasonable legal counsels' fees, incurred
in defense of such claims.

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8. Insurance. Without limiting Consultant's indemnification of City, and prior to
commencement of work, Consultant shall obtain, provide and maintain at its own expense
during the term of this Agreement, a policy or policies of liability insurance of the type and
amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Insurance certificates must be approved by the Assistant City Manager prior to
commencement of performance or issuance of any permit. Current certification of insurance
shall be kept on file with City at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its behalf
shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of
insurance in the State of Maine, with an assigned policyholders' Rating of A (or higher) and
Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's
Key Rating Guide, unless otherwise approved by the Assistant City Manager.
D. Coverage Requirements.
i. W orkers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance (Statutory Limits) and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000). Consultant shall
submit to City, along with the certificate of insurance, a Waiver of Subrogation
endorsement in favor of City, its officers, agents, employees, and volunteers.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance with coverage in an amount not less than one million
dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general
aggregate, for bodily injury, personal injury, and property damage, including without
limitation, blanket contractual liability. Consultant's general liability policies shall be
primary and non- contributory to provide that City and its officers, officials,
employees, and agents shall be additional insureds under such policies.
iii. Automobile Liability Coverage. Consultant shall provide auto liability
coverage for owned, non-owned, and hired autos with a limit of no less than one
million dollars ($1,000,000) per accident. If Consultant owns no vehicles, this
requirement may be met through a non-owned auto endorsement to the CGL policy.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional liability insurance that insures against professional errors and

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RFSB No. 226041
omissions that may be made in performing the Services to be rendered in connection
with this Agreement, in the minimum amount of one million dollars ($1,000,000) per
claim and in the aggregate. Any policy inception date, continuity date, or retroactive
date must be before the effective date of this agreement, and Consultant agrees to
maintain continuous coverage through a period no less than three years after
completion of the services required by this agreement. The cost of such insurance
shall be included in Consultant's bid.
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents
and volunteers are to be covered as additional insureds with respect to liability arising
out of work performed by or on behalf of the Consultant.
ii. This policy shall be considered primary insurance as respects to City,
its elected or appointed officers, officials, employees, agents and volunteers as
respects to all claims, losses, or liability arising directly or indirectly from the
Consultant's operations or services provided to City. Any insurance maintained by
City, including any self-insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided hereunder.
iii. This insurance shall act for each insured and additional insureds as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected or
appointed officers, officials, employees, agents and volunteers.
v. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed officers, officials,
employees, agents, or volunteers.
vi. The insurance provided by this policy shall not be suspended, voided,
canceled, or reduced in coverage or in limits by either party except after thirty (30)
calendar days (10 calendar days written notice of non-payment of premium) written
notice has been received by City.
8.1 Nothing in this Section shall be construed as limiting in any way the
indemnification provision contained in this Agreement, or the extent to which Consultant may
be held responsible for payments of damages to persons or property.
9. Nondiscrimination. In the performing of this Agreement, Consultant shall not
discriminate against any subcontractor, employee or applicant for employment because of
race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, sex, age, or sexual orientation race, religion, color, national
origin, handicap, ancestry, sex or age.

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10. Independent Contractor. It is understood that City retains Consultant on an
independent contractor basis and Consultant is not an agent or employee of City. The manner
and means of conducting the work are under the control of Consultant, except to the
extent they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant
or any of Consultant's employees or agents, to be the agents or employees of City.
Consultant shall have the responsibility for and control over the means of performing the
work, provided that Consultant is in compliance with the terms of this Agreement. Anything
in this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance or to exercise a measure of control over Consultant shall mean only that
Consultant shall follow the desires of City with respect to the results of the services.
10.1 The Consultant shall at all times remain an independent Contractor with respect to
the services to be performed under this Agreement and shall be responsible for the payment
of Federal and State Employer Withholding Taxes, Unemployment Insurance Taxes, FICA
Taxes, Retirement, Life and/or Medical Insurance, and Worker's Compensation Insurance
for the employees of the Consultant or any other person performing services under this
Agreement. Consultant and its employees are not entitled to the rights or benefits afforded
to City's employees, including disability or unemployment insurance, workers' compensation,
medical insurance, sick leave, or any other employment benefit. Consultant agrees to
indemnify and hold City harmless from any claims, costs, losses, fees, penalties, interest, or
damages suffered by City as a result of any claim by any person or entity contrary to the
provisions of this Section 10.
11. Ownership of Documents. All documents, information and materials of any
and every type prepared by the Consultant pursuant to this Agreement shall be the property
of the City. Such documents shall include but not be limited to all findings, reports,
documents, information and data including, but not limited to, electronic media, computer
tapes or discs, files, and tapes furnished or prepared or accumulated by the Consultant in
performing work under this Agreement, whether completed or in process.
12. Confidentiality. All City information disclosed to Consultant during the course
of performance of services under this Agreement shall be treated as confidential and
shall not be disclosed to any other persons or parties except as authorized by City, excepting
that information which is public record and subject to disclosure pursuant to the Freedom
of Access Act, or otherwise required by law. All documents, including drafts, notes and
communications that result from the services in this Agreement, shall be kept confidential
unless City authorizes in writing the release of information, excepting that information which
is public record and subject to disclosure pursuant to the Public Records Act, or otherwise
required by law.
13. Access to Records. Consultant shall maintain all books, records, documents,
accounting ledgers, and similar materials relating to work performed for City under this
Agreement on file for at least three (3) years following the date of final payment to
Consultant by City. Any duly authorized representative(s) of City shall have access to
such records for the purpose of inspection, audit and copying at reasonable times, during
Consultant's usual and customary business hours. Consultant shall provide proper facilities to
City's representative(s) for access and inspection. Consultant shall be entitled to reasonable
compensation for time and expenses relate to such access