RFSB No. 226036 - Bicycle Pump Track

City of Augusta
Invitation to Bid
Bid # 226036
REQUEST FOR SEALED BIDS
For
BICYCLE PUMP TRACK
RFSB Release Date:
April 23, 2026
Proposal Submittal Deadline
May 21, 2026
10:00 a.m.
Questions with regard to submissions, process, or proposals
can be emailed to
Earl Kingsbury
Earl.kingsbury@augustamaine.gov
City of Augusta * 16 Cony Street* Augusta, Maine 04330 * (207) 626-2300 * www.augustamaine.gov

REQUEST FOR SEALED BIDS
For
BICYCLE PUMP TRACK
NOTICE IS HEREBY GIVEN that the City of Augusta ("City") is issuing this Request for
Sealed Bids ("RFSB") for preparation of "Bicycle pump track"
Contractors are solely responsible for ensuring proposals are received by the City on or before the
submittal deadline. Proposals must be received no later than May 21, 2026 at 10:00 AM at the
following address:
City of Augusta
Development Services Office
1st floor
16 Cony Street
Augusta, Me 04330
An original copy must be signed by a representative authorized to bind the company. Proposals
submitted by facsimile or email are not acceptable and will not be considered. The original signed
proposal shall be submitted in sealed package with the name of the Contractor and RFSB title
"Bicycle pump track" clearly marked on the outside of the package.
Failure to comply with the requirements set forth in this RFSB may result in disqualification.
Proposals and/or modifications received subsequent to the hour and date specified above will not be
considered. Submitted proposals may be withdrawn at any time prior to the submission time
specified in this RFSB, provided notification is received in writing before the submittal deadline.
Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or
corrections will be allowed. The responding Contractor is solely responsible for all costs related to
the preparation of the proposal.
The City reserves the right to reject all proposals and to waive any minor informalities or
irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFSB
shall not constitute any implied intent to enter into a contract.
The contract award, if any, will be made to the Contractor who, in the City's sole discretion, is best
able to perform the required services in a manner most beneficial to the City.
The RFSB is available on the City of Augusta website. (www.augustamaine.gov)

Table of Contents
Introduction ............................................................................................................................................................................................... 1
Background ............................................................................................................................................................................................... 1
Product Specifications ............................................................................................................................................................................... 2
Building Contact ........................................................................................................................................................................................ 2
Invoicing.................................................................................................................................................................................................... 6
Project Schedule ........................................................................................................................................................................................ 6
Submission of Proposal ............................................................................................................................................................................. 7
Special Conditions ...................................................................................................................................................................................... 8
Contract and Insurance Requirements .................................................................................................................................................. 8
Reservations ......................................................................................................................................................................................... 8
Public Records ..................................................................................................................................................................................... 8
Right to Cancel and Amend.................................................................................................................................................................. 8
Additional Information ........................................................................................................................................................................ 9
Conflict of Interest ............................................................................................................................................................................... 9
Release of Public Information .............................................................................................................................................................. 9
Non-Assignment .................................................................................................................................................................................. 9
Collusion .............................................................................................................................................................................................. 9
Equal Employment Opportunity Compliance ...................................................................................................................................... 9
Right to Audit .................................................................................................................................................................................... 10
Performance and Payment Bonds ...................................................................................................................................................... 10
Attachment 1: Professional Services Agreement
Attachment 2: Proposal Form
Attachment 3: Bid Form

RFSB: Custodial Paper Products and Can Liners
Introduction
The City of Augusta is accepting proposals to procure the services of a reputable Skate park/pump
track contractor.
The RFSB is intended to provide a common and uniform set of instructions to guide proposers through
the development of proposals.
There is no expressed or implied obligation for the City of Augusta to reimburse responding firms for
any expenses incurred in preparing proposals in response to this request. Materials submitted by
respondents are subject to public inspection under the Maine Freedom of Access Act.
During the evaluation process, the City of Augusta reserves the right, where it may serve the
City's best interest, to request additional information or clarification from proposers, or to allow
corrections of errors or omissions. At the discretion of the City of Augusta, firms submitting
proposals may be requested to make oral presentations as part of the evaluation process.
The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal
regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the
firm of the conditions contained in the request for sealed bids, unless clearly and specifically noted
in the proposal submitted and confirmed in the contract between the City of Augusta and the firm
selected.
It is anticipated the selection of a firm will be completed within four (2) weeks of the submittal of
proposals. Following the notification of the selected firm, a recommendation and proposed
contract will be prepared for review and approval by the City Manager. The City reserves the right
to reject any or all proposals, to waive any non-material irregularities or information in any proposal,
and to accept or reject any items or combination of items.
Proposals must be responsive to City's request. The City shall determine the most responsive and
qualified Contractor providing the best service at the most reasonable cost. Cost alone shall not be
the determinative factor.
The request for sealed bids does not obligate the City to award a contract or complete the project and
the City reserves the right to cancel the solicitation if deemed in its best interest.
Background
The City of Augusta is the capital of Maine and is located approximately 60 miles north of Portland
and approximately 75 miles south of Bangor. It has a population of approximately 18,000 that more
than doubles in population 5 days per week, with visitors that work, shop, and conduct business in the
city.
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RFSB 226036 Bicycle Pump Track
Product Specifications
Project Overview
The selected contractor will provide full-service delivery, including design, engineering,
permitting support, and construction of a bicycle pump track. The budget for the pump track is
$200,000.00
Project Goals:
* Create a durable, low-maintenance pump track
* Accommodate riders of varying skill levels (beginner to advanced)
* Ensure safety and accessibility
* Integrate aesthetically with the surrounding environment
Scope of Work
A. Design Services
* Site analysis and layout
* Conceptual and final design plans
* Drainage and erosion control design
* Material specifications (concrete)
* Safety features and signage
* Collaboration with City staff and stakeholders
B. Permitting & Approvals
* Assist with local/state permitting as required
* Ensure compliance with all applicable codes and regulations
C. Construction Services
* Site preparation and grading
* Construction of pump track (berms, rollers, turns)
* Installation of drainage systems
* Landscaping and site restoration
* Optional: seating, shade structures, bike racks
D. Deliverables
* Final design drawings
* Construction schedule
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RFSB 226036 Bicycle Pump Track
* Maintenance recommendations
* Warranty information
Specifications (not all-inclusive)
With the exception of steel coping/edging, any proposal featuring pre-cast or prefabricated items
manufactured off-site will immediately be deemed unresponsive.
-All contractors, including sub-contracted concrete or shotcrete installers or finishers, working
on the Augusta Skate Park MUST meet the experience guidelines as detailed in this proposal.
All subcontractors proposed must meet the experience criteria.
Bidders are asked to design a skate park that will fit within an area that measures approximately
3,000 square feet. Exact configuration within that square footage limitation must be included in
the proposal. Basis of design is in the attached documents as well as structural drawings of
existing skatepark for coordination. All conditions including drain location should be field
verified. Features to be no more than 3' - 4' high.
Proposals should include the following:
* Letters of recommendation from previous clients
* Information on qualifications of the bidder and recognition of experience criteria attached
hereto for review. Bidder must acknowledge and meet these criteria or be deemed non-
responsive.
* Warranty information
Concrete Material and Compaction Testing
* The City of Augusta and our agents shall have access to the site to perform concrete
testing. The vendor / contractor shall notify the project manager a minimum of 4 hours
prior to any concrete pour.
* The City of Augusta shall provide testing to all compacted materials as part of their
excavation project requirement
Without exception all bidders shall provide written proof of:
* Five years of continuous operation under current corporate or entity name, or a minimum
of 10 years of demonstrated work experience in skatepark construction.
* Five references within two years based on contracts held by bidding corporations or
entities using Poured in Place construction methods like those required under this bid
without the use of subcontracted labor
* Proof of proper liability and Workers Compensation Insurance including limits
* Declaration of any suits or claims against bidder, (or subsidiary or co-owned entity), for
warranty, negligence or failure to complete any project within the last 10 years.
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RFSB 226036 Bicycle Pump Track
Bid Requirements
* All Bids shall include detailed timeline, including start and completion dates. Bids that do
not include this item will be deemed unresponsive and disqualified
* All Bids shall include full detail and specification sheet for concrete mix and supplier to
be used in construction. Bids that do not include this item will be deemed unresponsive
and disqualified
* All Bids shall include written plan for typical hydration and saw cut methods and
schedule. (Expected special conditions such as summer or winter weather should be taken
into consideration.)
Concrete Finish Requirements
Concrete finish and smoothness is of the utmost importance. Before construction begins winning
bidder shall furnish on-site samples of the following at bidder's expense. Samples must be of the
mix type declared in Bid/ Proposal and will be retained by City for comparison to finished
product. Samples may also be tested for comprehensive strength at City's expense.
Photographic evidence of previous work will suffice.
Basic Standards and Requirements
* Coping and steel edging must be cleaned, primed and painted correctly- no galvanized
coping shall be permitted
* At no point shall standard 'flat' concrete be less than 5" thick
* At no point shall ramp or bank concrete be less than 6" thick
* Unless approved by the Town, at no point shall reinforcing steel be smaller than 3/8"
rebar. Welded wire mesh may be used WITH-but not in place of-rebar
* At no point shall reinforcing steel be spaced more than 12" on center except in flat pours
where 18" is acceptable
* No concrete shall have a comprehensive strength no less than 4000 psi. It shall be the
vendors responsibility to independently test and provide results
* Water added on site shall not exceed 1 gallon per yard remaining on truck unless allowed
by client
* All concrete should be poured in place and obtained from a plant not further than 30
miles from construction site
* Concrete must be placed completely within 120 minutes of leaving batch plant
* No concrete shall have an aggregate smaller than 3/8"
* No concrete shall be poured at a slump greater than 5"
* All vertical faces shall be vibrated smooth with no voids or projections
* Steel coping shall be anchored by welded steel anchors. Rebar is NOT considered a steel
anchor. All anchors shall be at minimum cold rolled black steel rod or bolts
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RFSB 226036 Bicycle Pump Track
* Steel coping anchors shall never be placed within 2" of surface of concrete to avoid
cracking and rust broadcast
* ALL concrete shall have a 1/8" radius tooled edge in any instance where it comes in
contact with steel edging
* Vertical 1/4" steel plate is excepted from above requirement
Basic Jobsite Standards and Requirements
* Site should be secured with fencing
* Site must manage water retention
* Site must remain clean, orderly and free of trash or debris at all times
* Blowing debris must be contained at all times
* Contractor shall have a dumpster or containment system on site at all times
* Building debris must be cleaned and removed from site daily
* All trash including food containers may not be visible at any time
Warranty Information
Contractor shall accept warranty items as follows:
* Contractor shall warrant that all reasonable measures to ensure proper curing will be taken to
prevent hydration cracking. Should hydration cracking occur, they will be chased and caulked
before the conclusion of the product.
* Cracks more than 1/4-inch shall be warranted for 1 year
* All steel edging shall be warranted against becoming loose for a period of 1 year
* All concrete surfaces shall be warranted against surface spalling or scaling for a period of
1 year
* Concrete under or adjacent to steel edging or coping shall be free from voids, chipping,
and/or failure for a period of 1 year
ANY MIS-INFORMATION SUBMITTED UNDER THIS CLAUSE SHALL BE
GROUNDS FOR IMMEDIATE REMOVAL.
* All Bids shall include declaration of intention to use sub-contractors of any kind in
design or construction of project. Most notably please outline any portion of the project
where concrete installers NOT EMPLOYED BY BIDDER will be used. Explain in detail
how these subcontractors meet the experience criteria for this project.
Proposal Submissions
* Warranty information to be provided in proposal
* Product Liability Insurance, Insurance information to be provided in proposal.
* CONCEPTUAL PLANS/DRAWINGS
You will provide three (3) sets of your proposal plans at the time of your
presentation.
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RFSB 226036 Bicycle Pump Track
The City reserves the right to accept any bid or any combination of bids, regardless of price
should it be advantageous to the City.
Bid will be awarded based on points awarded.
* Technical Experience (0-10): Evaluation of past projects (often 2-3 examples
within the last 5 years) and the experience of the key personnel assigned to the
project.
* Track Design & Quality (0-30): Assessment of 2D/3D design plans, suitability for
multiple skill levels (beginner to advanced), and adherence to project goals.
* Construction Program & Methodology (0-20): Detailed plans for construction,
materials, timeline, drainage solutions, and quality control.
* Cost Effectiveness/Proposed Budget (0-50): The overall price, often structured
as a guaranteed maximum price or a total fee, ensuring it aligns with the project
scope.
* Maintenance & Warranty (0-10): Specifics on material durability, maintenance
plans, and warranties (e.g., UV resistance, year-round usability).
Invoicing
Mailed or electronic invoicing is acceptable.
The city has the ability to pay by credit card.
Mailed invoices and statements shall be mailed to:
City of Augusta
Attn: Audit Department
16 Cony Street
Augusta, Maine 04330
Electronic invoices and statements shall be sent to:
audit@augustamaine.gov
Project Schedule
The City will not give verbal answers to clarifications regarding information in this RFSB, or
verbal instructions prior to the submission deadline. All clarifications shall be submitted in
writing. A verbal statement regarding same by any person shall be non-binding. The City is
not liable for any increased costs resulting from the Contractor accepting verbal directions.
Below is a desired schedule for initiation of this project; however, dates may be subject to change
and adjusted as necessary.
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RFSB 226036 Bicycle Pump Track
RFSB Issued April 23, 2026
Deadline for submitting questions by email May 11, 2026
Responses to Written Questions May 14, 2026
Proposal Submittal Deadline May 21, 2026 10:00am
Contract award (no later than) May 29, 2026
Inquiries concerning the subject of the Request for Sealed Bids
shall be made to:
Earl Kingsbury
Community Service Director
Earl.kingsbury@augustamaine.gov
Submission of Proposal
Proposals submitted by facsimile or emails are not acceptable and will not be considered.
The original signed proposal shall be submitted in sealed package with the name of the
Contractor, RFSB title "Bicycle Pump Track" and bid number clearly marked on the outside
of the package. The provided proposal form (Attachment 2) shall be used to provide costs
associated with the work being requested.
The Proposal shall be received by the City of Augusta by 10:00 a.m. on Thursday, May
21, 2026 for a proposal to be considered. The Proposal should be addressed as follows:
City of Augusta
Development Services Office
1st floor
16 Cony Street
Augusta, Me 04330
All interested parties are encouraged to submit proposals to the RFSB, as the award is not based
solely on the lowest cost proposal submitted. Total cost will be taken into consideration, but
the Contractor's capabilities, competence and capacity will be considered as well. The City
reserves the right to choose the overall best contractor according to the City's criteria. The
City, and its designated representatives, shall be the sole judge of its own best interest,
the proposal, and the resulting negotiated agreement. The City's decisions will be final.
The above factors, along with other factors that the City may deem appropriate, will be
used to identify the proposal that represents the best value, which will be the basis for the
contract award. The decision of whether to award a contract and selection of a Contractor
will be in the sole discretion of the City Council.
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