RFS 26-700 Design for Valley View Drive Improvements (GOB24)

CITY OF SHREVEPORT-PURCHASING DIVISION
P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042
Phone 318-673-5450 web site: www.shreveportla.gov Fax 318-673-5408
July 21, 2026
TO: Prospective Consultants
You are invited to submit a response for RFS #26-700 Design for Valley View Dr. Improvements
(GOB24). A complete Request for Statement of Qualification package is attached for use in preparing
your response.
Please make single-sided copies of the Transmittal Letter and Standard Form 330, which is
available on the web at: http://www.gsa.gov/portal/getFormFormatPortalData?mediaId=33261
In the Transmittal Letter include the names of all subs and an estimate of the Fair Share/DBE goal to
be achieved. Submit these with any other documentation and return one (1) clearly identified original
and twelve (12) copies (TOTAL OF THIRTEEN (13) DOCUMENTS) on or before the date/time as
shown on page number two (2). Provide an electronic copy (CD or USB drive) of your response in
an ATTACHED (NOT A LOOSE) pocket file with each copy (13 documents) of your submittal. It
is up to you to make sure that all the information requested is returned to us by using the envelope
format shown in this package. Fees and reimbursable expenses are limited based upon the information
listed on page number three (3).
This solicitation does not commit the City to award a contract, to pay any costs incurred in the
preparation of a response, or to contract for the services. The City reserves the right to accept or reject
any or all responses received as a result of this request, to waive informalities, to negotiate with all
qualified consultants, or to cancel in part or in its entirety, if it is in the best interest of the City to do so.
The selected consultant will be requested to adhere to the City's Fair Share/DBE Program
requirements.
Sincerely,
Angela McNicoll
Assistant Purchasing Agent
Attachment: Return Envelope Format (one page)
The Fair Share Forms (Appendix 1, Forms 1 - 4 & Form 6), as enclosed, must be submitted with your response.
The Felony Conviction/ E-Verify Affidavit (Appendix 3) must be submitted with your response.
Revised 12/04/19
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Account: 0000002676
Control #26123
CONTROL NUMBER MUST BE INCLUDED ON INVOICE
Proof of Publication Required
City of Shreveport
REQUEST FOR STATEMENT OF QUALIFICATIONS
SEALED QUALIFICATION STATEMENTS, addressed to the Purchasing Agent for the City of Shreveport must be received
in the Purchasing Division, Government Plaza, Suite 610, 505 Travis Street, Shreveport, Louisiana 71101, not later than
3:00 p.m. on August 20, 2026, for the following project:
RFS 26-700
Design for Valley View Dr. Improvements (GOB24)
Solicitation documents are posted on BidNetDirect.com. To view the general RFS information and receive notices by e-
mail, you will have to register with BidNetDirect. Registration is free. Only paper responses are allowed for RFS submittals.
If you wish to view or download entire RFS packages, you may do so for a fee. Go to BidNetDirect.com for more information
on this. Solicitation documents are also posted on the City's website at www.shreveportla.gov/Solicitations.
BidNetDirect.com shall be the official source for solicitation documents. Email inquiries should be directed to
angela.mcnicoll@shreveportla.gov.
Renee Anderson, Purchasing Agent Advertise: 07/21/26
MBA, CPPO, CPPB, NIGP-CPP 07/28/26
07-01-2019
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CITY OF SHREVEPORT
REQUEST FOR STATEMENT OF QUALIFICATIONS
FOR
ENGINEERING FIRMS
1.0 PURPOSE
1.1 The City's Engineering Division of Public Works is looking to acquire professional engineering consultant (PEC)
to provide engineering services for the Valley View Drive Improvements project.
1.2 The Valley View Drive Improvements project is a part of the 2024 General Obligation Bond (Proposition No.1).
1.3 The limits for this project are from Jewella Avenue to West Canal Blvd.
2.0 PROJECT NAME
2.1 RFS #26-700 Design for Valley View Dr. Improvements (GOB24)
3.0 PRIMARY DISCIPLINE(S) REQUIRED
3.1 Civil Engineering
4.0 INITIAL DESIGN FEE: $100,000.00
4.1 If the lowest responsive construction bid exceeds the Construction Budget, the Designer shall redesign
the project for no additional cost to the City.
5.0 OTHER FEES
5.1 Only other fees allowed will be: As negotiated for Surveying, Right-of-Way an Environmental, when needed.
5.2 The City reserves the right to contract for these separately.
6.0 REIMBURSABLE EXPENSES
6.1 These must be approved in writing by the City before their incurrence.
6.2 The successful consultant will provide a not to exceed itemized Reimbursable Expenses Budget and it will be
computed as follows:
6.2.1 Actual Cost X 1.0.
7.0 INTENT OF REQUEST FOR QUALIFICATIONS
7.1 The City of Shreveport A/E Selection Committee is seeking qualified individuals or firms to design and prepare
appropriate documents for the project listed above, and to represent the interest of the City of Shreveport during
the design, renovation, construction, and close out of the project.
8.0 INSURANCE REQUIREMENTS
8.1 The Consulting Firm shall at its own expense provide and maintain certain insurance in full force and effect at
all times during the term of this Agreement and any extensions thereto.
8.2 Such insurance, at a minimum, must include the following coverages and limits of liability.
8.2.1 Commercial General Liability Insurance in an amount not less than a combined single limit of $1,000,000 per
occurrence.
8.2.2 This policy should be endorsed to name the City as an additional insured and proof provided via a DEC
and/or endorsement.
8.2.3 It is the intent of the City that the policy coverage should not be limited by an annual aggregate limitation. If
this policy is to be limited by an aggregate annual limitation, the aggregate limitation shall not be less than
$2,000,000 Million otherwise the Consulting Firm must provide a $1,000,000 per project aggregate applicable
for the project specified in this contract.
8.3 Comprehensive Auto Liability Insurance, including hired, rented or non-owned automobiles, in an amount not
less than $100,000 per person or $300,000 each occurrence or a combined single limit of $500,000 per
occurrence.
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8.4 This policy should be endorsed to name the City as an additional insured and proof provided via a DEC
and/or endorsement.
8.5 Workers Compensation Insurance as required by the laws of the State of Louisiana and Employers Liability
Insurance in a minimum amount of $1,000,000.
8.5.1 This policy shall contain an Other States Coverage Endorsement. When required by the City, this policy shall
also be endorsed to include coverage required by the United States Longshoreman and Harbor Workers
Compensation Act and Maritime Coverage.
8.5.2 The certificate of insurance required herein, must have the following statement shown in the remark section:
8.5.2.1 This policy for workers compensation protects all members of the insured organization, including an employer,
a sole proprietor, a partner or bona fide officer of the insured organization, and all employees.
8.6 Professional Liability Insurance.
8.6.1 For projects with an estimated total cost in excess of $1 Million the limit of liability shall be in an amount not less
than $1 Million per claim and in the annual aggregate.
8.6.2 For projects with a total estimated cost of $500,000 to $1 Million the limit of liability shall be in an amount not
less than $500,000 per claim occurrence and in the annual aggregate.
8.6.3 For projects with a total estimated cost less than $500,000 the limit of liability shall be in an amount not less
than $250,000 per claim and in the annual aggregate.
8.6.4 Coverage shall be maintained for at least two years following completion of the project.
8.7 The Consulting Firm shall promptly notify the City if any claim is asserted against the contractor whenever such
a claim would apply to this coverage.
8.8 This notification requirement applies whether the claim results from services performed under this agreement
or from any other agreement with any other client.
8.9 The City's intent is to make certain, to the extent possible from such information, the adequacy of the annual
aggregate amount of coverage provided under the required professional liability insurance.
8.10 All coverage provided for above shall be effective under insurance policies issued by solvent insurance carriers
qualified to do business in the State of Louisiana and having an A. M. Best rating of B+VII or better.
8.11 This rating requirement is waived on the Workers Compensation coverage only.
8.12 The City reserves the right to inspect any and all insurance policies required pursuant to this Agreement, prior
to commencement of the services specified in the Agreement and anytime thereafter.
8.12.1 Proof that such insurance coverage exists shall be furnished to the City by means of a DEC page and/or
endorsement form before any part of the service specified by this Agreement are commenced. A provision
should be included that in case of cancellation, or any material change in the coverage stated above the City
shall be notified thirty (30) days prior to any such change or cancellation. Said provision shall include
cancellation for non-payment of premium. The Contractor shall be liable for its subcontractors' insurance
coverage of the types and in the amounts stated above and shall furnish the City with copies of such DEC
page and/or endorsement.
8.12.2 The Consulting Firm and all of its insurers shall, in regard to the above stated insurance, waive all right of
recovery or subrogation against the City, its officers, agents or employees and its insurance companies.
8.12.3 The payment of any deductible specified by such insurance policies shall be the responsibility of the Consulting
Firm and will be paid solely by the Contractor.
8.12.4 If any of the insurance policies referred to above do not have a flat premium rate and such premium has not
been paid in full, such policy must have a rider or other appropriate endorsement or waiver sufficient to establish
that the issuer of the policy is entitled to look only to the Contractor for premium payment and has no right to
recover premium payment from the City.
8.12.5 The City will give the Consulting Firm prompt notice in writing if the institution of any suit or proceeding and
permit the Consulting Firm to defend same, and will give all needed information, assistance, and authority to
enable the Contractor to do so.
8.12.6 The Consulting Firm shall similarly give the City immediate notice of any suit or action filed or prompt notice of
any claim arising out of the performance of the Contract.
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8.12.7 The Consulting Firm shall furnish immediately to the City copies of all pertinent papers received by the
Consulting Firm.
8.12.8 If any part of the services specified by this agreement is sublet, similar insurance shall be provided by or on
behalf of the subcontractor to cover their operations, and evidence of such insurance, satisfactory to the City,
shall be furnished to the city by the Consulting Firm.
BEFORE A CONTRACT WITH THE CITY IS SIGNED BY THE MAYOR OR THE PURCHASING AGENT,
YOUR INSURANCE AGENT MUST VERIFY THE CORRECT COVERAGE ON YOUR INSURANCE
CERTIFICATE.
Revised 08/29/16 -Contractor's requirements.
9.0 SCOPE OF WORK
9.1 The City and the Professional Management Consultant will negotiate and develop task orders for which
services are to be rendered for this project.
9.2 Contract Supplements will be negotiated and issued as needed.
9.3 The services expected to be included under this contract are those needed for complete project design and
delivery services, which may include but not be limited to:
9.3.1 Pre-Design
9.3.2 Condition Assessment
9.3.3 Topo & Boundary Survey
9.3.4 Utility Coordination
9.3.5 Geotechnical
9.3.6 Permitting
9.3.7 Preliminary and Final Design
9.3.8 Bidding Phase Support Services
9.3.9 Construction Phase Services
9.3.9.1 RPR/Inspection Services are not anticipated for City-funded projects but may be a requested service to be
negotiated if needed.
9.4 Typical roadway projects include but are not limited to the following types of improvements:
9.4.1 Roadway Alignment
9.4.2 Flexible Pavement
9.4.3 Rigid Pavement
9.4.4 ADA Improvements and Pedestrian Facilities
9.4.5 Traffic Safety
9.4.6 Drainage
9.4.7 Street Lighting
9.5 The PEC shall use best practices and engineering judgment to develop the best approach and method for
this project.
9.6 The City will provide available traffic data, archived record drawings and any other pertinent documentation.
10.0 REQUIRED PREREQUISITE EXPERIENCE
10.1 The PEC (Prime/subs) shall have significant and recent experience in providing the services laid out above.
New or innovative technologies that will make the project more efficient and cost effective will be considered.
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11.0 SUBMITTAL INFORMATION
11.1 ONE (1) CLEARLY IDENTIFIED ORIGINAL AND TWELVE (12) COPIES (TOTAL OF THIRTEEEN (13)
DOCUMENTS) OF THE QUALIFICATION STATEMENT and supporting documentation shall be submitted to
the Purchasing Agent, City of Shreveport not later than 3:00 p.m. on the date specified on page two.
12.0 PROPOSALS MUST BE DELIVERED TO:
12.1 City of Shreveport
12.1.1 Office of The Purchasing Agent
12.1.2 Government Plaza-Suite 610
12.1.3 505 Travis Street
12.1.4 Shreveport, LA 71101-3042
13.0 DOCUMENTATION OF RESPONSES
13.1.1 Responses to this request will be recorded in the presence of one or more witnesses.
13.2 Responses to this request must be submitted by using the attached envelope format on your sealed container.
13.3 Your firm name and address, RFS number, opening date and time, and RFS title should be shown on the
outside of the envelope/container.
13.3.1 The City assumes no responsibility for unmarked envelopes/Containers being considered for an award.
13.4 Qualification statements received after the time specified will be recorded and then returned unopened.
Questions seeking clarification of an aspect of this RFS may be submitted to
angela.mcnicoll@shreveportla.gov.
14.0 JOINT VENTURE
14.1 If the Proposer is a joint venture, provide the following information:
14.1.1 Date of formation
14.1.2 Name and address of each venture partner
14.1.3 Principals of each venture partner
14.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.
14.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to the proposal. Such
attachment shall not count in the page limit.
15.0 SUBMISSION REQUIREMENTS
15.1 To achieve a uniform review process and allow for adequate comparability, organize your response to this
request in the manner specified below:
15.1.1 Letter of Transmittal--limit to two printed pages.
a. ___ Email address.
b. ___ Total number of employees in your firm.
c. ___ Number of employees in the Shreveport office.
d. ___ Percent of design work to be provided by the Shreveport office.
e. ___ Percent of design work to be provided at other locations. List each location separately.
f. ___ Provide a list of current and projected projects.
g. ___ Identify your proposal's principal strengths.
h. ___ State whether or not your firm has been involved in any litigation and/or has been disqualified by any
agency, including but not limited to the City of Shreveport, within the past five (5) years, because of
your performance.
i. ___ Include names of all subs and an estimate of the Fair Share goal to be achieved.
j. ___ Indicate the number and dates of amendments that you have received.
*** Transmittal Letter ends here.***
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15.2 Provide Standard Form 330.
15.2.1 ___ Discuss ability to furnish sufficient technical services and personnel to ensure expeditious prosecution of
the work.
15.3 ___ Provide firm size and current workloads as related to project magnitude, including the current active client
list.
15.4 ___ Discuss recent experience with similar projects.
15.5 ___ Proposed schedule, including major tasks and target completion dates.
15.6 ___ Provide proven capability of the firm to meet schedules/deadlines.
15.7 ___ Provide the qualification of both DBE/Fair Share and other sub consultants you intend to use on this
project.
15.8 ___ Team Work Location (Local Office Location)
15.9 ___ Project Approach - A concise and detailed narrative showing the consultant's proposed approach to the
project. The project approach section should demonstrate a thorough understanding of the proposed
project and provide an explanation of previous experience. Firms should explain any coordination
between the prime firm and the proposed sub consultants and provide any other pertinent information
that may assist in the selection process. The consultant should include the tasks or steps that they will
undertake to accomplish the work described in the scope of service.
16.0 Submit the enclosed FAIR SHARE FORMS (APPENDIX 1, FORMS 1 - 4 & FORM 6).
17.0 Submit the enclosed FELONY CONVICTION/ E-VERIFY AFFIDAVIT. (Appendix 3)
18.0 Submit the enclosed AFFIDAVIT ATTESTING THAT PUBLIC CONTRACT WAS NOT SECURED THROUGH
EMPLOYMENT OR PAYMENT OF SOLICITOR. (Appendix 4)
19.0 Other information and materials may be submitted in support of qualifications, etc.
20.0 Provide an electronic copy (CD or USB flash drive) of your response in an ATTACHED (NOT LOOSE)
pocket file with each copy (13 copies) of your submittal.
21.0 SELECTION PROCESS AND METHOD OF AWARD
21.1 The qualification statements will be evaluated in accordance with Section 26-243 of the Code of Ordinances of
the City of Shreveport, which governs the City's A/E Selection Committee.
21.2 A/E Selection Committee Meeting Notices are now posted on the web in Section 700 under Bids/RFPs.
21.3 Instructions are as follows:
21.4 Go to web site: www.shreveportla.gov
21.5 Click on Business, Bids & RFPs, then on Forms and Listings
21.6 Scroll down to Section 700 and click on it.
21.7 Responses will be evaluated by the A/E Selection Committee
21.8 All Qualification Statements will be scored and ranked in accordance with the identified selection criteria and
rating points, with the highest ranked firm being the firm recommended for award of the contract.
21.9 Formal acceptance and award of contract to the selected firm will be made by the recommendation of the Mayor
of the highest ranked firm to the City Council.
21.10 Factors to be considered by the A/E Selection Committee included in Appendix 5.
21.11 The selection process will likely take approximately 60 to 90 days.
22.0 PROCESSING OF DATA WARRANTY
22.1 The Architect/Engineer shall warrant fault-free performance and fault-free results in the processing of date and
date-related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software
and firmware products delivered and services provided hereunder individually or in combination, as the case
may be from the effective date of the contract.
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22.2 Also, the Architect/Engineer warrants the current year and beyond calculations will be recognized and
accommodated and will not, in any way, result in hardware, software or firmware failure.
22.3 The City, at its sole option, may require the Architect/Engineer, at any time, to demonstrate the procedures it
intends to follow in order to comply with all the obligations contained herein.
22.4 The obligations contained herein apply to products provided by the Architect/Engineer, its substitute in lieu
thereof-Architect/Engineer or any third party involved in the creation of the products to be delivered under this
contract.
22.5 Failure to comply with any of the obligations contained herein may result in the City of Shreveport availing itself
of all its rights under the law and under this contract including, but not limited to, its right pertaining to termination
or default.
22.6 The warranties contained herein are separate and discrete from any other warranties specified in the solicitation
document and are not subject to any disclaimer of warranty or limitation of the Architect/Engineers liability.
23.0 SUB-CONSULTANT TRACKING
23.1 When the contracts are provided to the City by the successful A/E Firm for appropriate signatures, the Firm
shall, on the form provided by the City as enclosed herein, identify the Prime Consultant and Consultants/Sub-
Consultants to the second tier and state which of the following categories each fall within:
23.1.1 Those owned 51 percent or more by persons defined as minorities by the Small Business Administration.
23.1.2 Those owned 51 percent or more by women.
23.1.3 Those owned by disadvantaged persons certified by the Department of Disadvantaged Business Enterprises
Office (DBE), as qualified under 49 CFR Part 23 by the Assistant Chief Administrative Officer of the City of
Shreveport.
23.1.4 Small businesses as defined by the Small Business Administration.
23.1.5 Fair Share Businesses certified through the Louisiana Department Economic Development.
23.1.6 Those which do not fall into any of the above categories.
23.2 A/E Firm (Prime Consultant) shall provide updated information to the Project Manager and the Purchasing
Agent within five days of the time any of the information changes.
23.3 This information is to be provided for record keeping purposes in accordance with Section 26-218 of the Code
of Ordinances of the City of Shreveport and shall not affect the award of any contract, except as stated below.
23.4 Note: On contracts for which the federal funding sources specify that said information will affect the award of
the contract, this language shall be inapplicable. Prime Consultants should verify whether this is the case for
each particular project.
24.0 PAYMENTS DUE THE CITY
24.1 Section 26-211 of the City's Code of Ordinances requires the following:
24.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification
shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses,
fees, and other charges which are outstanding and due to the City.
24.2 No contract to which the city is a party shall be awarded to any person who:
24.2.1 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or
24.2.2 Owns any property which is adjudicated to the City, or which has demolition liens, grass cutting liens, or any
other property standards liens on it, or
24.2.3 Owns more than 25% of a legal entity that owns any property which is adjudicated to the City, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
24.2.4 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
24.3 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have
at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the
City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
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25.0 UNSATISFACTORY WORK
25.1 Contractor performance will be evaluated, at completion of project.
25.2 The City shall not be obligated to pay for unsatisfactory work.
26.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
26.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:
Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment
Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees
to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate
in its employment practices and will render services under any contract entered into as a result of this solicitation
without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or
disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations
when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.
27.0 PUBLIC INFORMATION
27.1 The contents of any proposal will not be public information until after the contract award is made.
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APPENDIX 1
CITY OF SHREVEPORT
Section 40-Fair Share Requirements (Revised 10-28-2024)
Applies to IFB, RFP, RFS, and RFQ Documents except when a Commodity Purchase or if for the Airport.
1.0 DEFINITIONS
1.1 Bid-shall mean bid for IFBs, proposal for RFPs, and quote for RFQs.
1.2 Contractor-shall mean prime contractor for IFBs, RFPs, and RFQs. For RFSs, Contractor shall mean Prime
Consultant.
1.3 Offeror-shall mean a person who submits an RFP.
1.4 Subcontractor-shall mean subcontractor for IFBs, and RFQs. For RFSs, Subcontractor shall mean Sub
consultant.
1.5 FSC-is Fair Share Certified (specific to City-Funded Projects and included in the Fair Share computation). Fair
Share Certification applications may be obtained as follows:
1.6 Contact 318-673-5017
1.6.1 Fair Share Office
1.6.2 505 Travis Street, Suite 260
1.6.3 Shreveport, LA 71101
1.6.4 FSC Application Affidavits maybe downloaded at:
https://www.shreveportla.gov/DocumentCenter/View/21385/10072022---Fair-Share-Application
DBE-is Disadvantaged Business Enterprise (specific to Federally-funded Projects - generally FAA, DOTD
or FTA projects).
1.7 S/DBE-is Small Disadvantaged Business Enterprise (again, specific to Federally-Funded Projects - a group
that is defined by the Government as "presumptively disadvantaged" by provisions of CFR 49). DBE
applications may be obtained as follows: http://www8.dotd.louisiana.gov/UCP/UCPdownloads.aspx
1.8 City of Shreveport Vendor Applications may be downloaded at: https://www.shreveportla.gov/780/Section-800.
2.0 PURPOSE OF THE PROGRAM
2.1 The City of Shreveport has implemented this program to ensure that their construction and service contracts
provide employment and growth opportunities for small disadvantaged businesses.
2.2 Therefore, when the goal has not been met, prime contractors are required to submit proof showing that good
faith efforts have been made to contract with FSC, S/DBE or DBE subcontractors.
2.3 All efforts must be documented.
2.4 Direct commodity purchases made by the City of Shreveport are exempt from the program.
3.0 FAIR SHARE CONTRACT CLAUSES
3.1 The following Fair Share Contract Clauses and Good Faith Effort Requirements are only a small part of the Fair
Share Program.
3.1.1 The Fair Share Program full text and forms that will be needed are posted in the Purchasing Office, or available
upon request, or available on our web site at www.shreveportla.gov, and are incorporated by reference in all
solicitation documents with the same force and effect as if set forth in full text.
3.1.2 ANY DEVIATIONS FROM THE FAIR SHARE REQUIREMENTS LISTED HEREIN MUST BE CLEARLY
IDENTIFIED WITH EACH SOLICITATION RESPONSE.
3.1.3 PLEASE CALL THE FAIR SHARE OFFICE AT (318) 673-5017 OR THE PURCHASING DIVISION AT (318)
673-5450 IF YOU HAVE ANY QUESTIONS.
3.2 Prompt Payment Clause
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