RFS 25-723 Architect for Autonomous Vehicle Maintenance and Charging Facility

Agency:	City of Shreveport
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541310 - Architectural Services 541330 - Engineering Services 561210 - Facilities Support Services
Posted Date:	Dec 2, 2025
Due Date:	Dec 30, 2025
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CITY OF SHREVEPORT-PURCHASING DIVISION

P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 ⚫ Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042

Phone 318-673-5450 web site: www.shreveportla.gov Fax 318-673-5408

December 2, 2025

TO: Prospective Consultants

You are invited to submit a response for RFS #25-723 Architect for Autonomous Vehicle

Maintenance and Charging Facility. A complete Request for Statement of Qualification package is

attached for use in preparing your response.

Please make single-sided copies of the Transmittal Letter and Standard Form 330, which is

available on the web at: http://www.gsa.gov/portal/getFormFormatPortalData?mediaId=33261

In the Transmittal Letter include the names of all subs and an estimate of the Fair Share/DBE goal to

be achieved. Submit these with any other documentation and return one (1) clearly identified original

and twelve (12) copies (TOTAL OF THIRTEEN (13) DOCUMENTS) on or before the date/time as

shown on page number two (2). Provide an electronic copy (CD or USB drive) of your response in

an ATTACHED (NOT A LOOSE) pocket file with each copy (13 documents) of your submittal. It

is up to you to make sure that all the information requested is returned to us by using the envelope

format shown in this package. Fees and reimbursable expenses are limited based upon the information

listed on page number three (3).

This solicitation does not commit the City to award a contract, to pay any costs incurred in the

preparation of a response, or to contract for the services. The City reserves the right to accept or reject

any or all responses received as a result of this request, to waive informalities, to negotiate with all

qualified consultants, or to cancel in part or in its entirety, if it is in the best interest of the City to do so.

The selected consultant will be requested to adhere to the City’s Fair Share/DBE Program

requirements.

Sincerely,

Debra Walker

Senior Buyer

Attachment:

Return Envelope Format (one page)

The Fair Share Forms (Appendix 1, Forms 1 – 4 & Form 6), as enclosed, must be submitted with your response.

The Felony Conviction/ E-Verify Affidavit (Appendix 3) must be submitted with your response.

Revised 12/04/19

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Account: 0000002676

Proof of Publication Required

Control # 25226

CONTROL NUMBER MUST BE INCLUDED ON INVOICE

City of Shreveport

REQUEST FOR STATEMENT OF QUALIFICATIONS

SEALED QUALIFICATION STATEMENTS, addressed to the Purchasing Agent for the City of Shreveport must be received

in the Purchasing Division, Government Plaza, Suite 610, 505 Travis Street, Shreveport, Louisiana 71101, not later than

3:00 p.m. on December 30, 2025 for the following project:

RFS 25-723

Architect for Autonomous Vehicle Maintenance and Charging Facility

Solicitation documents are posted on BidNetDirect.com. To view the general RFS information and receive notices by e-

mail, you will have to register with BidNetDirect. Registration is free. Only paper responses are allowed for RFS submittals.

If you wish to view or download entire RFS packages, you may do so for a fee. Go to BidNetDirect.com for more information

on this. Solicitation documents are also posted on the City’s website at www.shreveportla.gov/Solicitations.

BidNetDirect.com shall be the official source for solicitation documents. Email inquiries should be directed to

debra.walker@shreveportla.gov.

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP

Purchasing Agent

07-01-2019

Advertise: 12/02/25

12/09/25

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CITY OF SHREVEPORT

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR

ARCHITECTURAL AND FIRMS

PURPOSE

The City of Shreveport Department of SporTran is seeking Consulting Architectural and Engineering Services

for the design of the Autonomous Vehicle Maintenance and Charging Facility.

The selected contractor shall provide all services necessary for the design, construction, and project close-out

of the SporTran Autonomous Vehicle Maintenance and Charging Facility located at 1249 Murphy Street,

Shreveport, Louisiana.

PROJECT NAME

RFS #25-723 Architect for Autonomous Vehicle Maintenance and Charging Facility

PRIMARY DISCIPLINE(S) REQUIRED

Architecture

MAXIMUM DESIGN FEE: $125,000.00

If the lowest responsive construction bid exceeds the Construction Budget, the Designer shall

redesign the project for no additional cost to the City.

OTHER FEES

Only other fees allowed will be: As negotiated for Surveying, Right-of-Way an Environmental, when needed.

The City reserves the right to contract for these separately.

REIMBURSABLE EXPENSES

These must be approved in writing by the City before their incurrence.

The successful consultant will provide a not to exceed itemized Reimbursable Expenses Budget and it will be

computed as follows:

Actual Cost X 1.0.

INTENT OF REQUEST FOR QUALIFICATIONS

The City of Shreveport A/E Selection Committee is seeking qualified individuals or firms to design and

prepare appropriate documents for the project listed above, and to represent the interest of the City of

Shreveport during the design, construction, and close out of the project.

INSURANCE REQUIREMENTS

The Consulting Firm shall at its own expense provide and maintain certain insurance in full force and effect at

all times during the term of this Agreement and any extensions thereto.

Such insurance, at a minimum, must include the following coverages and limits of liability.

Commercial General Liability Insurance in an amount not less than a combined single limit of $1,000,000 per

occurrence.

This policy should be endorsed to name the City as an additional insured and proof provided via a

DEC and/or endorsement.

It is the intent of the City that the policy coverage should not be limited by an annual aggregate limitation. If

this policy is to be limited by an aggregate annual limitation, the aggregate limitation shall not be less than

$2,000,000 Million otherwise the Consulting Firm must provide a $1,000,000 per project aggregate applicable

for the project specified in this contract.

Comprehensive Auto Liability Insurance, including hired, rented or non-owned automobiles, in an amount not

less than $100,000 per person or $300,000 each occurrence or a combined single limit of $500,000 per

occurrence.

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This policy should be endorsed to name the City as an additional insured and proof provided via a

DEC and/or endorsement.

Workers Compensation Insurance as required by the laws of the State of Louisiana and Employers Liability

Insurance in a minimum amount of $1,000,000.

This policy shall contain an Other States Coverage Endorsement. When required by the City, this policy shall

also be endorsed to include coverage required by the United States Longshoreman and Harbor Workers

Compensation Act and Maritime Coverage.

The certificate of insurance required herein, must have the following statement shown in the remark section:

This policy for workers compensation protects all members of the insured organization, including an

employer, a sole proprietor, a partner or bona fide officer of the insured organization, and all employees.

Professional Liability Insurance.

For projects with an estimated total cost in excess of $1 Million the limit of liability shall be in an amount not l

ess than $1 Million per claim and in the annual aggregate.

For projects with a total estimated cost of $500,000 to $1 Million the limit of liability shall be in an amount not

less than $500,000 per claim occurrence and in the annual aggregate.

For projects with a total estimated cost less than $500,000 the limit of liability shall be in an amount not less

than $250,000 per claim and in the annual aggregate.

Coverage shall be maintained for at least two years following completion of the project.

The Consulting Firm shall promptly notify the City if any claim is asserted against the contractor whenever

such a claim would apply to this coverage.

This notification requirement applies whether the claim results from services performed under this agreement

or from any other agreement with any other client.

The City’s intent is to make certain, to the extent possible from such information, the adequacy of the annual

aggregate amount of coverage provided under the required professional liability insurance.

All coverage provided for above shall be effective under insurance policies issued by solvent insurance

carriers qualified to do business in the State of Louisiana and having an A. M. Best rating of B+VII or better.

This rating requirement is waived on the Workers Compensation coverage only.

The City reserves the right to inspect any and all insurance policies required pursuant to this Agreement, prior

to commencement of the services specified in the Agreement and anytime thereafter.

Proof that such insurance coverage exists shall be furnished to the City by means of a DEC page and/or

endorsement form before any part of the service specified by this Agreement are commenced. A provision

should be included that in case of cancellation, or any material change in the coverage stated above the City

shall be notified thirty (30) days prior to any such change or cancellation. Said provision shall include

cancellation for non-payment of premium. The Contractor shall be liable for its subcontractors' insurance

coverage of the types and in the amounts stated above and shall furnish the City with copies of such DEC

page and/or endorsement.

The Consulting Firm and all of its insurers shall, in regard to the above stated insurance, waive all right of

recovery or subrogation against the City, its officers, agents or employees and its insurance companies.

The payment of any deductible specified by such insurance policies shall be the responsibility of the

Consulting Firm and will be paid solely by the Contractor.

If any of the insurance policies referred to above do not have a flat premium rate and such premium has not

been paid in full, such policy must have a rider or other appropriate endorsement or waiver sufficient to

establish that the issuer of the policy is entitled to look only to the Contractor for premium payment and has

no right to recover premium payment from the City.

The City will give the Consulting Firm prompt notice in writing if the institution of any suit or proceeding and

permit the Consulting Firm to defend same, and will give all needed information, assistance, and authority to

enable the Contractor to do so.

The Consulting Firm shall similarly give the City immediate notice of any suit or action filed or prompt notice of

any claim arising out of the performance of the Contract.

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The Consulting Firm shall furnish immediately to the City copies of all pertinent papers received by the

Consulting Firm.

If any part of the services specified by this agreement is sublet, similar insurance shall be provided by or on

behalf of the subcontractor to cover their operations, and evidence of such insurance, satisfactory to the City,

shall be furnished to the city by the Consulting Firm.

BEFORE A CONTRACT WITH THE CITY IS SIGNED BY THE MAYOR OR THE PURCHASING AGENT,

YOUR INSURANCE AGENT MUST VERIFY THE CORRECT COVERAGE ON YOUR INSURANCE

CERTIFICATE.

Revised 08/29/16 -Contractor’s requirements.

SCOPE OF WORK

Project Overview and Objectives

The selected contractor shall provide all services necessary for the design, construction, and project close-out

of the SporTran Autonomous Vehicle Maintenace and Charging Facility located at 1249 Murphy Street,

Shreveport, Louisiana.

The scope includes, but is not limited to, the following:

Project Components and Requirements

Design Services:

Develop comprehensive architectural and engineering plans for the facility.

Ensure design incorporates the following program elements:

Three (3) Maintenance Bays

Administration Offices

Maintenance Warehouse

Parts Area

Restrooms

Vehicle and Bus Washer

Vehicle Electric Charging Stations

Ensure compliance with all applicable codes, standards, and regulations.

Incorporate sustainable design practices where feasible.

Optimize space utilization within approximately 8,000 square feet.

Construction Services

Execute construction of the facility based on approved design documents.

Obtain all necessary permits and inspections.

Coordinate construction activities to minimize impact on the surrounding area.

Ensure quality control and safety standards are maintained throughout.

Project Close-Out

Complete all punch-list items.

Perform final inspections to ensure all work meets project specifications.

Provide as-built drawings, warranties, and operation manuals.

Obtain occupancy permits and approvals.

Conduct handover and ensure operational readiness of the facility.

ADDITIONAL DELIVERABLES

Detailed project schedule and phasing plan.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFS 25-723 Architect for Autonomous Vehicle Maintenance and Charging Facility

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