RFR Venue for MASSBUYS 2026

Agency: Commonwealth of Massachusetts
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Feb 6, 2025
Due Date: Mar 11, 2025
Solicitation No: BD-25-1080-OSD10-OSD10-112179
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Description


Bid Solicitation: BD-25-1080-OSD10-OSD10-112179
Responses Due in 33 Days, 1 Hours, 42 Minutes
Header Information
Bid Number:
BD-25-1080-OSD10-OSD10-112179
Description:
RFR Venue for MASSBUYS 2026
Bid Opening Date:
03/11/2025 11:59:59 PM
Purchaser:
D Ellis
Organization:
Operational Services Division
Department:
OSD10 - OSD HRA
Location:
OSD10 - OSD HRA
Fiscal Year:
25
Type Code: Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
Available Date
:
01/31/2025 12:00:00 AM
Info Contact:
Contact Danielle Frizzi at (617)720-3300
Bid Type:
OPEN
Informal Bid Flag:

No
Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
OSD-MCE is soliciting quotes for a venue for the annual MASSBUYS event. The selected vendor will host an event for approximately 2,000 people for three consecutive years, 2026-2028. The contract will also include a renewal option for the years 2029-2030, for a total maximum contract length of five years. The 2026 event is targeted for the spring of that year. Dates for future events are to be determined.
Ship-to Address:
MCE
1 Ashburton Place, Room 1608
Boston, MA 02108
US
Email: Susan.Aalpoel@mass.gov
Phone: (617)720-3300
Bill-to Address:
Accounts Payable
1 Ashburton Place
Room 1608
Boston, MA 02108
US
Email: OSD-Accountspayable@mass.gov
Phone: (617)720-3300
Print Format:
Bid Print

File Attachments:
Intent to Bid Notice MASSBUYS 2026 013125.pdf
MASSBUYS RFR for Event Space_Final.pdf
Business Reference Form~18.docx
MASSBUYS EXPO Cost Response_rev 2-3-25.pdf
RFR Submission Checklist MASSBUYS 2026.xlsx
Prompt Pay Discount Form~4.pdf
SDP_Plan_Form~11.xlsx
form_Commonwealth-Terms-and-Conditions.pdf
MASSBUYS Evaluation Criteria.docx
Contractor Authorized Signatory Listing CASL~9.pdf
electronic-funds-transfer-authorization dec 2023~2.pdf
form_w-9~1.pdf
Standard Contract Form updated 12-4-24.pdf
standard-contract-form instructions.pdf

Form Attachments:
Required Quote Attachments

SBPP (Small Business Purchasing Program) Eligible?:

NO

See SBPP requirements and exceptions at www.mass.gov/sbpp :

Amendments:
Amendment # Amendment Date Amendment Note

1


02/06/2025 03:50:31 PM

RFR added Header 1. Custom Field: Custom Field changed from "" to "07/11/2025". 2. Custom Field: Custom Field changed from "WTO" to "RFR". Attachment File Changes: Header 1. File 'MASSBUYS RFR for Event Space_Final.pdf': File 'MASSBUYS RFR for Event Space_Final.pdf' added . 2. File 'Business Reference Form~18.docx': File 'Business Reference Form~18.docx' added . 3. File 'form_Commonwealth-Terms-and-Conditions.pdf': File 'form_Commonwealth-Terms-and-Conditions.pdf' added . 4. File 'MASSBUYS Evaluation Criteria.docx': File 'MASSBUYS Evaluation Criteria.docx' added . 5. File 'MASSBUYS EXPO Cost Response_rev 2-3-25.pdf': File 'MASSBUYS EXPO Cost Response_rev 2-3-25.pdf' added . 6. File 'RFR Submission Checklist MASSBUYS 2026.xlsx': File 'RFR Submission Checklist MASSBUYS 2026.xlsx' added . 7. File 'Prompt Pay Discount Form~4.pdf': File 'Prompt Pay Discount Form~4.pdf' added . 8. File 'SDP_Plan_Form~11.xlsx': File 'SDP_Plan_Form~11.xlsx' added . 9. File 'Contractor Authorized Signatory Listing CASL~9.pdf': File 'Contractor Authorized Signatory Listing CASL~9.pdf' added . 10. File 'electronic-funds-transfer-authorization dec 2023~2.pdf': File 'electronic-funds-transfer-authorization dec 2023~2.pdf' added . 11. File 'form_w-9~1.pdf': File 'form_w-9~1.pdf' added . 12. File 'Standard Contract Form updated 12-4-24.pdf': File 'Standard Contract Form updated 12-4-24.pdf' added . 13. File 'standard-contract-form instructions.pdf': File 'standard-contract-form instructions.pdf' added .

2


02/06/2025 03:59:29 PM

Bid opening date changed to March 11, 2025 Header 1. Bid Opening Date changed from "03/14/2025 12:00:00 AM" to "03/11/2025 11:59:59 PM".
Item Information

Item # 1:

(

90-11

-
16

)



OSD-MCE is soliciting quotes for a venue for the annual MASSBUYS event. The selected vendor will host an event for approximately 2,000 people for three consecutive years, 2026-2028. The contract will also include a renewal option for the years 2029-2030, for a total maximum contract length of five years. The 2026 event is targeted for the spring of that year. Dates for future events are to be determined.

U N S P S C Code:
90-11-16
Meeting facilities

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




EA - Each








Manufacturer:

Brand:

Model:

Make:

Packaging:




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