RFQu 6875 Fiber Optic Network Project
| Agency: | City of Johnson City |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 5, 2026 |
| Due Date: | Feb 20, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Attached Document :
RFQu 6875 - Fiber Optic Network Project.pdf
Attachment Preview
REQUEST FOR QUALIFICATIONS
Expansion of the City’s Fiber Optic Network – Engineering services
City of Johnson City, Tennessee
RFQu 6875
Due Date and Time:
Friday, February 20, 2026 at 2:00 PM ET
In cooperation with
Tennessee Department of
Transportation
PIN 136485.00
City of Johnson City, Tennessee
Purchasing Department
209 Water Street
Johnson City, TN 37601
423/975-2711
1 Introduction
The City of Johnson City is requesting the services of a professional consultant engineering firm to
provide services related to the construction of the expansion of the city's fiber optic network to connect
additional traffic signals along various routes throughout Johnson City. The project shall be
accomplished in accordance with the Tennessee Department of Transportation (TDOT) Local Programs
guidelines.
The professional consulting engineering firm must be on TDOT’s pre-approved list or have a completed
pre-qualification form filed with TDOT by the deadline for the Letters of Interest. The prequalified firm
must have unlimited status.
Responsibilities of the professional consultant firm include, but are not limited to:
Required Scope of Services
•
Preparation of National Environmental Policy Act (NEPA) documents.
•
Survey (where required) and design of a fiber optic network
expansion.
•
R-O-W certification
•
Utilities certification
Estimated Schedule for Performance of Work
•
Preliminary plans for NEPA. (6 months)
•
NEPA approved documents (12 months)
•
Final design (3 months)
Phase I Evaluation
For Phase I evaluations firms shall submit letters of interest with firm contact information including
name, address and e-mail of primary contact. The letters of interest shall also include:
• Examples of work experience in fiber optic network design for signal communications and video
transmission with TDOT, the City of Johnson City, and/or other clients.
• Experience in preparing NEPA documents.
• Experience in R-O-W certification.
• Experience in Utilities Certification.
2
From the letters of interest, the City of Johnson City will select 3 qualified firms to submit Phase
II qualifications. From this list the top ranked consultant will be selected.
Phase II Evaluation
The City of Johnson City will evaluate the top 3 firms on the following criteria (relative weight):
a. Past experience in the required disciplines with TDOT and other clients. (15%)
b. Past performance on Local Programs projects (15%)
c. Qualifications and availability of staff (40%)
d. Demonstration of the ability to meet schedules (10%)
e. Demonstration of experience in fiber optic network design (20%)
The consultant evaluation committee holds the ability to conduct interviews based on scoring as
Phase III Evaluation.
Prequalification procedures, example letter of interest, list of pre-qualified firms and certified
DBEs, TDOT’s standard procurement policy, and additional information can be found at this
internet address Consultant Prequalification Procedures (tn.gov). For information on
prequalification, please contact TDOT.PSPrequals@tn.gov and refer to the NEPA Procedures
Manual found on the TDOT website: NEPA Section (tn.gov).
Evaluation proceedings will be conducted within the established guidelines regarding equal
employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex,
creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as
well as other minority-owned and women-owned firms are encouraged to respond to all
advertisements by The City of Johnson City. For information on DBE certification, please
contact David Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and
instructions for DBE certification can be found at the following website:
https://www.tn.gov/tdot/civil-rights/small-business-development-program.html.
2 Proposal Instructions, Schedule and Selection Criteria
3
2.1 Submittal Instructions
To be considered, Consultant should furnish a complete response to the RFQu using the format provided
below. Proposals must be signed in ink by an authorized agent or person to bind the contractor to its
provisions. Electronically submitted signatures are acceptable.
2.1.1 Proposal Format
The technical proposal package should include the following:
1. Signed Proposal Form
2. General Approach to performing corridor studies
3. Project Team and their qualifications
4. Three (3) References
5. Insurance Checklist
6. General Contract Form (for Insurance purposes)
7. Drug-Free Workplace Affidavit
There should be no costs submitted with this proposal.
2.1.2 Proposal Submittal
Proposer can submit electronically per link below or place submittal response in a sealed envelope plainly
identified on the outside with vendor name and proposal name and number. If submitting paper copies,
submit 3 copies of entire response. Vendor responsible for delivery to Johnson City Purchasing Dept.,
Debbie Dillon- Director, 209 Water Street, Johnson City, TN 37601 on or before proposal deadline.
ELECTRONIC RESPONSES: CLICK HERE
A list of respondents will be available the following business day at 8:00 a.m. on the Johnson City
Purchasing website: https://www.johnsoncitytn.org/business/current___awarded_solicitations.php
Late submittals will not be considered. Telephone, facsimile or emailed offers will not be
accepted.
Submittals must be signed by the agent authorized to bind the Proposer to its provisions. Unsigned
offers will not be accepted and will be declared non-responsive. Electronic signatures are
acceptable.
The contents of any proposal received shall become contractual obligations upon the execution of
a contract by authorized representatives of both the City and the Proposer. Failure of the selected
proposer to accept these obligations may result in cancellation of the award.
4
Proposals are due by 2:00 PM ET on Wednesday, February 18, 2026 and shall be submitted
electronically or received at the following address:
Johnson City Purchasing Department
Debbie Dillon, Director of Purchasing
209 Water Street
Johnson City, TN 37601
Solicitations will be opened publicly via a web conference and in-person, simultaneously.
Join Zoom Meeting
RFQu 6875 - Expansion of Fiber Optic Network Engineering Services virtual opening
Meeting ID: 849 0513 8622
Passcode: 048408
If you do not have access to a webcam, or you have no audio with your system, you may call this
number to join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711
for direct assistance.
2.2 Questions Regarding Submitting the RFQu
For scope of services questions, please contact Anthony Todd; Traffic Engineering Manager, Public
Works – Traffic; (423) 975-2733 or atodd@johnsoncitytn.org
For submittal questions, please contact Debra Dillon, Director of Purchasing, at (423) 975-2717 or
ddillon@johnsoncitytn.org.
2.3 Addenda
In the event it becomes necessary to revise any part of this RFQu, addenda will be provided from the
City’s Purchasing Department, in writing, to all known Proposers who received the original proposal
document. Any verbal communications are not binding. Proposers are to acknowledge and include any
such addenda in their proposal.
2.4 Economy of Preparation
Proposals should be prepared simply and economically, providing a straightforward and complete
description of services, qualifications, costs and associated options to meet city’s requirements as
outlined in this document. Emphasis should be on completeness and clarity of content. Proposals must
include all requested information, responses and samples.
2.5 Incurring Costs
The City is not liable for any costs incurred by Proposer prior to issuance of a contract.
2.6 Withdrawal of Proposals
Proposals may be withdrawn upon written request received from Proposer prior to the time fixed for
receipt.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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