RFQu 008-20 Charter Bus Services

Agency: Clayton County Public Schools
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 485510 - Charter Bus Industry
Posted Date: Jan 17, 2020
Due Date: Feb 18, 2020
Solicitation No: FQu 008-20
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RFQu 008-20 Charter Bus Services
Posted on 01/17/2020
RFQu 008-20 Charter Bus Services

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SCHEDULE OF EVENTS
EVENT
RFQu Release
Pre-Qualification Conference
Deadline for Submission of Questions
Answers Posted to Website by
Addendum
RFQu Submission Deadline
Oral Presentations/Interviews or
Demonstrations, if necessary
Procurement Representative
DATE OR DEADLINE
Eastern Standard Time (EST)
January 17, 2020
January 24, 2020
@ 10:00 a.m.
Clayton County Public Schools
Purchasing Department
218 Stockbridge Road
Jonesboro, GA 30236
January 31, 2020 @ 3:00 p.m.
Submit questions to:
purchasing@clayton.k12.ga.us
February 7, 2020 @ 3:00 p.m.
February 18, 2020 3:00 p.m.
March 2 -6, 2020
Arnita Watson
RESPONSE SUBMISSION FORM
This form must be completed in its entirety and signed by the
authorized representative or official submitting the response. This
form must be returned with each response. Failure to do so will
render a response non-responsive.
Company Name:
Mailing Address:
(Street, City, State, Zip Code)
Email Address:
Phone Number:
Fax Number:
Social Security or Tax ID#:
Name of Authorized Representative:(printed
or typed only)
Title of Authorized Representative:
Signature of Authorized Representative:
Date of Signature:
RFQu 008-20 Charter Bus Services
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TABLE OF CONTENTS
DESCRIPTION
Information and Instructions to
Proponents
Submission of Responses
General Information
Introduction
Background
Objectives
Intent to Award
Term of Agreement
Scope of Services
Minimum Requirements
Evaluation Process
Response Preparation and Guidelines
Response Format
Contents of Technical Response
CCPS Standard Draft Agreement
Required Form Submittals
Appendices
BEGINNING PAGE
4
7
10
10
10
10
10
10
11
11
13
14
14
14
20
21
A. Code of Ethics
22
B. General Terms and Conditions
23
C. General School and Holiday
38
Schedule
D. Required Forms
41
E. Cost of Service Schedule
47
Exhibits
1. Scope of Services
48
2. Driver Certification List
51
3. Bus List Equipment Summary
52
4. CCPS Standard Draft Agreement
53
RFQu 008-20 Charter Bus Services
Page 3 of 74
RFQu 008-20
Charter Bus Services
A. INFORMATION AND INSTRUCTIONS TO PROPONENTS
1. Services Required: This Request for Qualifications (“RFQu”) is to qualify
Proponents from licensed companies to provide charter bus services for school
related activities for Clayton County Public Schools (“CCPS” or “District”).
Proponents qualified through this process will provide services to CCPS on as
needed basis.
2. Solicitation Method: This solicitation is being conducted in accordance with all
applicable provisions of the CCPS Purchasing Policies and Procedures. By
submitting responses in reference to this solicitation, a Proponent acknowledges
familiarity with CCPS Purchasing Policy and Procedures and all laws applicable to
this solicitation, which policies, procedures and laws are incorporated into this RFQu
by reference.
3. Minimum Qualification: Each Proponent shall have the minimum qualifications set
forth in the RFQu.
4. Criminal Background Check: By submitting a response in reference to this
solicitation, the Proponent acknowledges that a satisfactory criminal background
check and history may be required for anyone coming into direct or indirect contact
with CCPS students at no cost to CCPS.
5. Certificate of Authority to Transact Business in Georgia: Each Proponent must
submit with its response documentation that demonstrates it is duly authorized to
conduct business in the State of Georgia. This requirement also applies to Joint
Venture (JV) Team Members, Sub-Contractors and Sub-Sub-Contractors.
6. Business License: The Proponent is requested to submit a copy of its current,
valid business license with its submittal. If the Proponent is a Georgia corporation,
Proponent is requested to submit a valid county or city business license. If
Proponent is a joint venture, Proponent is requested to submit valid business
licenses for each member of the joint venture. If the Proponent is not a Georgia
corporation, Proponent is requested to submit a Certificate of Authority to Transact
Business in the State of Georgia and a copy of its current, valid business license
issued by its home jurisdiction.
7. Professional License: The Proponent must attach a copy of any professional
license required by this RFQu with its submittal. All required licenses must be
RFQu 008-20 Charter Bus Services
Page 4 of 74
maintained for the duration of any contract award period.
8. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for
inspections, licenses, and costs incurred for the same shall be the sole
responsibility of the successful Respondent. All services, labor, and materials must
comply with all applicable rules and regulations of local, state and/or national
codes, laws and ordinances of all authorities having jurisdiction over the project,
which shall apply to the contract throughout and will be deemed to be included in
the contract the same as though herein written out in full.
9. No Offer by CCPS and Firm Offer by Proponent: This solicitation does not
constitute an offer by CCPS to enter into an agreement and cannot be accepted by
any Proponent to form an Agreement. This solicitation is only an invitation for offers
from interested Respondents and no offer shall bind CCPS. A Respondent’s offer
is a firm offer and may not be withdrawn except as provided in this RFQu, CCPS
Purchasing Policies and Procedures and other applicable law.
10. Georgia Open Records Act: Information provided to CCPS is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to
O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets
that wishes to keep such records confidential under this paragraph shall submit and
attach to the records an affidavit affirmatively declaring that specific information in
the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10
[O.C.G.A. § 10-1-760 et seq.]”.
11. Illegal Immigration Reform and Enforcement Act: This RFQU is subject to the
Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as
the Georgia Security and Immigration Compliance Act. Pursuant to Act, the
Proponent must provide with its submittal proof of its registration with and continuing
and future participation in the E-Verify Program established by the United States
Department of Homeland Security. Completed Contractor Affidavit, Illegal
Immigration Reform and Enforcement Act Forms must be submitted with the
Response at the time of submission. Under State Law, the CCPS cannot consider
any Response which does not include the completed forms. Where the business
structure of a Proponent is such that Proponent is required to obtain an Employer
Identification Number (EIN) from the Internal Revenue Service, Proponent must
complete the Contractor Affidavit on behalf of, and provide a Federal Work
Authorization User ID Number issued to, the Proponent itself. Where the business
structure of a Proponent does not require it to obtain an EIN, each entity comprising
Proponent must submit a separate Contractor Affidavit. It is not the intent of this
notice to provide detailed information or legal advice concerning the Act. All
Respondents intending to do business with CCPS are responsible for independently
apprising themselves of and complying with the requirements of the Act and
assessing its effect on CCPS solicitations and their participation in those
solicitations. For additional information on the E-Verify program or to enroll in the
program, go to: https://e-verify.uscis.gov/enroll.
RFQu 008-20 Charter Bus Services
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