RFQ 2-YEAR ON-CALL ENGINEERING SERVICES
| Agency: | Quinault Indian Nation |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 15, 2025 |
| Due Date: | Jan 14, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFQ 2-YEAR ON-CALL ENGINEERING SERVICES
|
| Category: | Tribal Employment Rights Ordinance (TERO) |
| Status: | Open |
|
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REQUEST FOR QUALIFICATIONS
(RFQ)
2-YEAR ON-CALL
ENGINEERING SERVICES
QUINAULT INDIAN NATION
DIVISION OF COMMUNITY SERVICES
CONSTRUCTION PROJECT MANAGEMENT
PO BOX 189
TAHOLAH, WA
RELEASE DATE:
December 15, 2025
RESPONSE DATE:
January 14, 2026
Description and Introduction
The Quinault Indian Nation, a Federally-Recognized Indian Tribe (hereinafter referred to as the “Nation”
or “QIN”), seeks interested Engineering Firms and Consultants to be included on an “On-Call Roster” to
provide specialized services to the Nation in connection with State, Federal and Tribal funded, planned
and unplanned Projects within the Quinault Indian Reservation to be implemented 2026-28 (through
September 30, 2028).
Who We Are
The Quinault Indian Nation is located along the Pacific Northwest Coast on the Olympic Peninsula. With
close to 200,000 forested acres in its interior, travel through this Nation is accomplished via Washington
State Route 109, Washington State Route 101, and BIA Road 26 known locally as the Moclips Highway.
There are four residential population areas within the boundaries of the Reservation, the village of
Taholah, the principle governmental seat, Q-Village Estates located along Moclips Highway, the village
of Queets located on the Northern edge of the Reservation, and Amanda Park, located next to Lake
Quinault.
Scope of Services
The On-Call Engineer(s) will provide services for projects located within the Quinault Indian Reservation
and/or Nation owned land/facilities off the Reservation. Engineering disciplines may include Civil
Engineering, and sub-disciplines such as Structural, Geotechnical, Environmental, Construction, Urban,
Transportation, Water Resource, Electrical, and Surveying, preferably a Certified Federal Surveyor
(CFedS.)
The Engineer(s) will review the Owner’s scope of work, budget, and schedule to reach an understanding
of the project requirements such as Construction Phase Services, Cost estimates, and Project close out.
The Engineer(s) will field measure and document existing conditions as required. Additionally, the
Engineer(s) will assist the Owner in determining what, if any, consulting services are required for the
project. Owner will request a proposal of services for each prospective project(s) and will have the right
to award all, none or a combination or lines items listed based on available funding.
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Instructions for Preparation of a Statement of Qualifications
In responding to this RFQ, respondents accept full responsibility to understand the RFQ in its entirety
and in detail. Quinault Indian Nation reserves the right to disqualify any bidder who demonstrates less
than the required level of understanding this RFQ. Further, the Nation reserves the right to determine,
at its sole discretion, whether the bidder has demonstrated such understanding. QIN’s right under this
sub-part extends to cancellation of award, if award has been made. Such disqualification and/or
cancellation shall be at no fault, cost, or liability whatsoever to Quinault Indian Nation.
1. General
All Consultants, and/or any subconsultants responding to this RFQ should provide sufficient
information and data to allow a complete evaluation of their qualifications.
2. Required Information
All Consultant, and/or any sub-consultants, must present satisfactory evidence to the Nation
indicating their ability to deploy and begin tasks within 10 business days after receiving a work
order. In addition, to ensure consistency, responses should generally conform to the following
format:
Cover Letter
Table of Contents
Sections:
1. Introduction
2. Firm Qualifications
3. Qualifications of Staff
4. Familiarity/History within Region
5. References
6. Project Management Approach
7. Fee Schedule
Section 1 – Introduction
This section must contain an overview of the consultant and any proposed sub-consultants.
The introduction shall clearly indicate the legal name, address, telephone number, and local
point of contact information (if available) of the consultant.
Section 2 – Firm Qualifications
Provide a description and history of the firm. Provide recent experience demonstrating
current capacity, familiarity and expertise in engineering practices as they relate to
municipal, tribal or local government operations and planning. Confirm if Certified Federal
Surveyor (CFedS.)
Section 3 – Qualifications of Staff
Provide an organizational chart and summary of staff qualifications. State the number and
nature of the staff employed with the firm and the office in which the bulk of the work
engagements will be performed. Provide resumes for the project staff likely to be utilized in
performing the Scope of Services. The submittal shall include notice of any investigations or
disciplinary action taken or pending by national or state regulatory bodies against the firm
or individuals employed by the firm.
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Section 4 – Familiarity/History within the Region
Provide a list of all relevant engagements the firm completed for tribal or local government
entities within the last ten (10) years within western Washington State. Illustrate how
previous experience may be of benefit in the execution of the present Scope of Services.
Section 5 – References
Provide at least three references for which the firm has performed services within the past
two (2) years that are similar to the requirements in the Scope of Services. At least one of
the references should be from tribal or other government entities for work performed that
is similar to that specified in this RFQ. Provide the reference contact name, address, e-mail
address, telephone numbers and a summary and date of the services provided.
Section 6 – Project Management Approach
Provide a general description of the firm’s approach to project management,
communication with sub-contractors, and a clear point of contact for the firm. Include an
explanation of the firm’s quality control and quality assurance measures. Describe the firm’s
scheduling and project prioritization approaches to meet the customers’ deadlines and
timelines as identified in the Scope of Services.
Section 7 – Fee Schedule
Provide an hourly rate sheet for all Staff Services and Basic Services and what is to be
provided as Additional Services such as reimbursable fees, mileage, shipping, legal notices,
drawings and document reproductions.
Evaluation Criteria
All responses shall be evaluated with respect to the completeness of the information provided, support
for all claims made, and the overall approach taken. The following criteria shall be utilized in the
technical evaluation of the consultant’s proposal.
1. Firm Qualifications
2. Experience with similar projects involving tribal, local government and/or other
governmental agencies, as well as regional experience
3. Key Staff, Project Understanding and Approach
4. Ability to complete timely development reviews and to respond in an appropriate time
frame to individual requests for services
5. Thoroughness of material submitted, including the quality, amount and type of service
provided
6. Project Management Roles and Responsibilities
7. Cost based on Fee Schedule for 2026-2028
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Submittal Review
The evaluation committee will initially review and score all submittals based upon the evaluation criteria
set forth above. Following the initial screening and review of submittals, the Submitters included in this
stage of the evaluation process may be invited to participate in an oral interview. In addition to
conducting an oral interview, the Nation may during this stage of the evaluation process also contact
and evaluate the Submitter references, contact any Submitter to clarify any response or request revised
or additional information, contact any current users of the Submitter’s services, solicit information from
any available source concerning any aspect of a submittal, and seek and review any other information
deemed pertinent to the evaluation process.
Ex Partee Communications
Submitters and Submitters’ representatives should not communicate with the Quinault Business
Committee or the Quinault Planning Commission about this RFQ. In addition, Submitters and
Submitters’ representatives should not communicate outside the procedures set forth in this RFQ with
an officer, employee or agent of the Nation, including any member of the evaluation panel apart from
the submitter’s point of contact. Submitters and their representatives are not prohibited, however,
from making oral statements or presentations in public to one or more representatives of the Nation in
a public meeting and are encouraged to address any questions with the contract manager listed at the
beginning of this RFQ.
Miscellaneous
This RFP does not commit the Nation to award a contract. The Nation reserves the right to accept or
reject all or part of the proposal, or to decline the whole proposal, and to negotiate with the
respondents to ensure Nation receives the appropriate deliverables within the required timeframe.
Submissions become the property of the Nation and will not be returned.
It is the intent of QIN to award the contract to the low, responsible and qualified bidder who meets the
requirements of this RFQ. Before the award of the contract, the successful applicants will sign the
attached Services Agreement between QIN, provide a W-9, and must meet the following criteria:
1. Have a current Certificate of Authorization
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice to
Proceed.
3. Provide proof of their certifications and professional liability insurance meeting minimum
requirements.
4. Not be listed as a current debarred or suspended bidder on the U.S. General Services Administration’s
“System for Award Management” website: http://www.sam.gov.
Quinault Tribal Employment (TERO)
The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian Preference
policy that applies to this contract. Other TERO requirements include submission of a Compliance Plan and
payment of a fee prior to commencing work on the Quinault Indian Reservation. Every Contractor with a
Contract Sum of $10,000 or more, or more than one contract in a 12-month period and the aggregate sum
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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