RFQ - 6x10 ENCLOSED CARGO TRAILER

County of San Diego Date Issued: April 9, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13137 CONTRACTING OFFICER:
RFQ TITLE: 6x10 Enclosed Cargo Trailer Nathaniel Pimentel, Procurement Specialist
QUOTATIONS DUE: April 22, 2026; 5:00 PM Phone: (619) 772-2042
QUESTIONS DUE: April 15, 2026; 5:00 PM Email: nathaniel.pimentel@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE ONE (1) 6'X10'
ENCLOSED CARGO TRAILER OR COUNTY APPROVED EQUIVALENT IN ACCORDANCE WITH THE TERMS &
CONDITIONS CONTAINED WITHIN.
SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.
THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PERFORMANCE FACTORS INCLUDING THE OFFEROR AND OFFEROR
PERSONNEL EXPERIENCE, TECHNICAL APPROACH, ACCEPTANCE TO THE COUNTY'S AGREEMENT AN PRICE.
BELOW TO BE COMPLETED BY OFFEROR
Offeror acknowledges Addendum No. 1 2 3 4 5
NAME AND ADDRESS OF OFFEROR (Type or Print) NAME, TITLE & CONTACT INFORMATION OF
PERSON AUTHORIZED TO SIGN OFFER (Type or Print)
Offeror/Company Name Name of Authorized Representative
Address Title of Authorized Representative
City, State, Zip Email Address
( ) ( )
Telephone Number Telephone Number of Authorized Representative
Website Address Signature of Authorized Representative
Date

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
Submit a completed and signed Proposal Cover Page (PC600P) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

* (Page 11),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.
If Offeror is unable to submit via BuyNet for any reason, Offeror may mail to the listed Contracting Officer, or by personal delivery to
the Purchasing and Contracting front desk. Please use these methods only if you are unable to submit through BuyNet. If mailed or
delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any other
information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet
for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.
Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the
contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the
discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ
requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate
anticipated use based on historical consumption. If the County's actual requirements do not result in orders in the quantities described
as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless
otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole
criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such
variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the
right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County
reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,
financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror's prospective ability
to perform the contract shall be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be scheduled with
contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such
sample is acceptable. The County's decision to award is contingent upon its acceptance of the products provided in the sample. During
the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no
event shall the supplier be permitted to increase prices on the basis of substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting officer at time
of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name
or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for
award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering
the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space
provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and
the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information
furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.
Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the
quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for
the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for
quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an
award. The information furnished may include specific references to information previously furnished or to information otherwise
available to the purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include
in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,
or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is
not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response
contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff
Social Security Numbers, the response to requirement #1 shall reflect "see response #1 contained within Exhibit-
Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be
considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard
Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County's PO Terms and
Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local
Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local
Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment
beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code
section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay
California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first
payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County
(forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver
or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu
of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites
(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you
any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.
FRANCHISE TAX BOARD WEBSITES:
http://www.ftb.ca.gov
http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml
http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml
http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml
http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml
/
/
/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
SPECIFICATIONS
1. Model: 2025 or Newer/Unused 6 x 10 Interstate LoadRunner Enclosed Cargo Trailer or County of San Diego approved equivalent
1.1. Approximate dimensions:
1.1.1. Overall Length: 13' 9"
1.1.2. Overall Width: 7' 10"
1.1.3. Overall Height: 8' 7"
1.1.4. Interior Length: 10' 4"
1.1.5. Interior Width: 5' 8"
1.1.6. Interior Height: 6' 7"
1.1.7. Rear Door Height: 6' 0"
1.1.8. Rear Door Width: 5' 3"
1.2. Construction:
1.2.1. Frame Type: Tube Frame
1.2.2. Frame Centers: 24"
1.2.3. Wall Centers: 24"
1.2.4. Flooring: 3/4" Plywood or county approved equivalent
1.2.5. Walls: 3/8" Plywood or county approved equivalent
1.2.6. Rear Door Type: Rear Ramp with Spring Assist
1.2.7. Side Entrance Door
1.3. Lights
1.3.1. Four (4) amber clearance lights installed on top front of trailer
1.3.1.1. Two (2) front facing
1.3.1.2. One top right corner
1.3.1.3. One top left corner
1.3.2. One (1) amber clearance installed on top of each fender (Two Total)
1.3.3. Three (3) red clearance lights installed on top rear of trailer
1.4. 2" Ball mount
1.5. 4-way Trailer Connection
2. General Requirements
2.1. Contractor shall register the vehicles in the state of California as exempt with the Department of Motor Vehicles (DMV) and
provide a temporary license plate in accordance with California law.
2.2. DMV registration shall be made out to: County of San Diego, 5560 Overland Ave. Suite 410, San Diego, CA. 92123
2.3. Contractor shall provide updates to the Fleet Services Acquisitions Team with a status update 30, 60, 90, and 120 days after
receipt of the purchase order or fully executed contract.
2.4. Contractor shall provide an actual delivery date within thirty (30) days after receipt of the purchase order or fully executed
contract. Failure to provide accurate delivery dates within (30) days may result in termination.
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REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
2.5. Contractor agrees that a vehicle or equipment warranty shall not start until vehicle or equipment is assigned for use by a
County of San Diego Department. Contractor shall not start the warranty of the vehicle or equipment upon delivery of the
vessel, but upon confirmation of the assignment of vehicles or equipment. The County shall provide Contractor notification
to start warranty on the vehicle once the vehicle is assigned.
2.6. If Contractor has any questions, comments, or concerns with the fulfillment of a purchase order or contract, send an email to
DGSFleetAcquisitions@sdcounty.ca.gov.
3. Delivery
3.1. Delivery of purchased vehicle must occur no later than 120 days after receipt of the purchase order or fully executed contract.
3.2. Delivery must occur Monday through Friday between 8:00 a.m. and 3:00 p.m. Delivery location unless stated otherwise is
County of San Diego, DGS Fleet Services, 5610 Overland Avenue, San Diego, CA 92123
3.3. In some instances, an alternate delivery location may be required to accommodate oversized equipment at no additional cost.
3.4. To confirm delivery date, Contractor must email Ava.Gaughen@sdcounty.ca.gov and Andrew.Deeb@sdcounty.ca.gov at least
forty-eight (48) hours in advance. Contractor must not deliver a unit without prior notice sent to the email. Deliveries that are
attempted without County coordination are subject to delivery rejection.
3.5. Contractor must notify the Fleet Services Contract and Lead Time Analyst if vehicle delivery is anticipated to exceed fifteen
(15) calendar days past the contracted lead time. An email must be sent to DGSFleetAcquisitions@sdcounty.ca.gov for any
one-time lead time extension requests. This email request must include the contract or purchase order number, justification
for the lead time delays, a mitigation plan to remedy the issue of acquiring the vehicle, a new lead time, and an estimated date
for delivery.
3.6. Contractor must provide all equipment necessary to drop off vehicles or parts to Fleet Services. This includes the delivery of
vehicles and any specialized equipment to any of Fleet Services Garages. Contractor must provide all work and equipment
needed to transfer the ordered part from the transport vehicle to the Fleet Services desired location for storage. Equipment that
is dropped off must be left in a location that is approved by a Fleet Services Team Leader or shop supervisor.
3.7. All outfitting must be completed and installed on the vehicle prior to delivery. The vehicle must also come with all of the
required keys programmed and ready for use. If any outfitting, keys, or other materials on the original order are missing, the
County of San Diego may not be able to accept the vehicle upon delivery.
3.8. Contractor must deliver vehicles without an added third-party global positioning system (GPS) to any vehicle or equipment.
Any unit with GPS installed may not be accepted. If GPS is found in a vehicle, the Contractor must remove it within three (3)
calendar days at no extra cost.
3.9. Contractors must provide all applicable vehicle DMV documentation at the time of delivery. With proper justification, the
Contractor may request a Fleet Service Technicians approval to send the documents within twenty-four (24) hours of vehicle
delivery. This includes temporary paper license plates, registration, and any additional DMV documents required.
3.10. Contractor must provide the Manufacturer Statement of Origin (MSO) or Manufacturer's Certificate of Origin (MCO) for
vehicles and equipment manufactured outside the state of California within seven (7) days of vehicle delivery. If a Contractor
is unable to guarantee the delivery of these documents within this timeframe, proper justification must be provided to the Fleet
Services Technician assigned to the delivery of the order.
3.11. Contractor is responsible for any damage to vehicles prior to Fleet Services acceptance.
4. Invoicing
4.1. All invoices and monthly statements shall be submitted individually by email to Ava.Gaughen@sdcounty.ca.gov and
DGSfleetinvoices@sdcounty.ca.gov.
4.2. All invoices must include the following information:
4.2.1. Business Contact Person
4.2.2. Business Name, Location, and Address
4.2.3. Purchase order or contract number
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
4.2.4. Manufacturer Vehicle Identification Number (VIN)
4.2.5. Vehicle year, make, and model.
4.2.6. Vehicle mileage at time of delivery to the County of San Diego
4.2.7. Quantity, Description, Unit Price and Extended Price
4.2.8. County of San Diego Fleet drop-off location service facility, address, and telephone number.
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REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
FEDERAL PROVISIONS
1. Debarment and Suspension.
1.1 This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the Contractor is
required to verify that none of the Contractor's principals (defined at 2 C.F.R. 180.995) or its affiliates (defined at 2 C.F.R.
180.905) are excluded (defined at 2 C.F.R. 180.940) or disqualified (defined at 2 C.F.R. 180.935).
1.2 The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement
to comply with these regulations in any lower tier covered transaction it enters into.
1.3 This certification is a material representation of fact relied upon by County. If it is later determined that the Contractor did not
comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to County, the
Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
2. Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms. Contractor
shall, in accordance with 2 CFR 200.321 - Contracting with small and minority businesses, women's business enterprises, and
labor surplus area firms, take affirmative steps to include minority business, women's business enterprises, and labor surplus area
firms by:
2.1 Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
2.2 Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential
sources;
2.3 Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by
small and minority businesses, and women's business enterprises;
2.4 Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority
businesses, and women's business enterprises; and
2.5 Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
3. Procurement of Recovered Materials Contractor shall comply with 2 CFR part 200.323 and shall procure only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000. Contractor certifies that the
percentage of recovered materials to be used in the performance of this Agreement will be at least the amount required by applicable
specifications or other contractual requirements.
3.1 In the performance of this Agreement, the Contractor shall make maximum use of products containing recovered materials that
are EPA-designated items unless the product cannot be acquired:
3.1.1 Competitively within a timeframe providing for compliance with the contract performance schedule;
3.1.2 Meeting contract performance requirements; or
3.1.3 At a reasonable price.
3.2 Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive
Procurement Guidelines web site https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
3.3 Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act,
including the following:
3.3.1 For contracts over $100,000 in total value, Contractor shall estimate the percentage of total material utilized for the
performance of the Agreement that is recovered materials and shall provide such estimate to County upon request.
4. Domestic Preferences. In accordance with 2 CFR part 200.322, as appropriate and to the extent consistent with law, Contractor
shall, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).
4.1 "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting
stage through the application of coatings, must occur in the United States.
4.2 "Manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as
aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including
optical fiber; and lumber.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13137 - 6x10 ENCLOSED CARGO TRAILER
5. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment. In accordance with 2 CFR part
200.216, Contractor and its subcontractors are prohibited from expending funds under this Agreement to:
5.1 Procure or obtain;
5.2 Extend or renew a contract to procure or obtain; or
5.3 Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered
telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as
part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is
telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or
affiliate of such entities).
5.3.1 For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure,
and other national security purposes, video surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities).
5.3.2 Telecommunications or video surveillance services provided by such entities or using such equipment.
5.3.3 Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of
a covered foreign country.
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