RFQ: Window Cleaning Interior and Exterior

Request for Quote (RFQ)
Window Cleaning Interior and Exterior
BIRMINGHAM-SHUTTLESWORTH
INTERNATIONAL AIRPORT
Birmingham Airport Authority
March 2026
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I. The Opportunity
Purpose
The Birmingham Airport Authority (the "Authority") is requesting quotes for Cleaning the
Interior and Exterior windows in the Airport Terminal.
The purpose of this document (the "Request for Quotes" or "RFQ") is to provide
interested vendors with an overview of the opportunity, as well as instructions on how to
respond. A prospective ("Proponent") shall submit its quote ("Quote" or Quote
Package") in conformity with the procedures and requirements set in this Request for
Quotes.
II. Procedures and Requirements
Pre-Submittal Inquires
Inquiries relative to this RFQ are only to be submitted in writing via e-mail to
khazelwood@flybhm.com later than the date for "Written Inquiries Accepted Through" set due
date of March 25, 2026 (the "Quote Due Date"). Failure to follow this procedure may result in
the Proponent being disqualified from participating in this RFQ process.
The Authority representative(s) will attempt to answer all written questions received in advance
of the Written Inquiries Accepted Through date.
The Authority will provide a summary of all questions and answers communicated in writing
and any changes to the requirements of the Request for Quotes in an addendum to the RFQ.
Any such addendum will be incorporated as part of the RFQ and will be posted on-line on the
Airport website located at www.flybhm.com.
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Scope of Work
Proposal to clean interior secure windows concourses A-C and sterile area" Interior windows
will be brushed clean squeezed down free of water drips and streak marks. Debris will be
removed from window frames. A 24 ft ladder will be used to reach windows.
Proposal to clean exterior non secure windows (landslide) All exterior windows and power door
windows on floors 1-2 arrival and departure will be brushed clean squeezed down free of water
drips and streak marks. Debris will be removed from window frames. A 32 ft narrow scissor lift
will be used to reach windows.
Proposal to clean exterior non secure metal aluminum panels (landslide) AH metal aluminum
panels on floors 1-2 arrival and departure will be brushed clean squeezed down free of water
drips and streak marks. Debris will be removed from aluminum panels A 32 ft narrow scissor lift
will be used to reach windows.
Proposal to clean exterior secure windows concourse A & C and sterile area. Interior windows
will be brushed clean squeezed down free of water drips and streak marks. Debris will be
removed from window frames. 45 ft boom, lift will be used to reach windows.
Proposal to clean interior non secure windows (landslide) All interior windows and power door
windows on floors 1-2 arrival and departure will be brushed clean squeezed down free of water
drips and streak marks. Debris will be removed from window frames. A 32 ft narrow scissor lift
will be used to reach windows.
The term is one year cleaning the windows twice.
Each quote submitted should include the following:
* All pricing should be held for at least three (3) months.
* Include experience with similar jobs.
* Include estimated time to start and finish the project.
* Payment terms
* Warranty
Submittal Requirements
Each Proponent shall submit Quotation Package via email to khazelwood@flybhm.com.
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Selection Process/Criteria
Each Quote will be evaluated based on the following criteria:
1. Cost
2. Specification per this RFQ
3. Availability to start the project.
General Terms and Conditions
1. The Authority reserves the right to:
A. Add, delete, and/or negotiate with a Proponent, an agreement containing different
and/or additional items or terms without reference to other Proponents or Quotes.
B. Disqualify a Proponent in the event that, in the sole discretion of the Authority,
its Quote does not contain sufficient information to permit a thorough analysis.
C. Verify the validity of the information supplied by a Proponent and reject any
Quote where the contents appear to be incorrect or inaccurate in the Authority's
sole determination.
D. Accept Quotes in whole or in part.
E. In its sole discretion, cancel this RFQ without award or compensation to any
Proponent, its officers, directors, employees, or agents.
F. Reject any and all Quotes.
G. Accept the Quote(s) which, the Authority, in its sole discretion, deems the most
advantageous to the Authority; and
H. Request any other information it requires to evaluate the submissions, and, in
the event of a Proponent's failure to provide such information, reject such
Proponent's Quote.
I. All financial information must be presented in U.S. dollars.
J. The cost of preparing the Quote or providing additional information is the sole
responsibility of the Proponent. The Authority will not be responsible for or pay
or reimburse any fees or expenses to any Proponents or their agents.
K. The Proponent assumes all responsibility for complying with all applicable laws
and regulations. Further, the Proponent is responsible for obtaining all permits
required by law or local authorities to allow it to provide the EUVs to the
Authority.
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L. All Quotes become the property of the Authority and will not be returned to
Proponents unless a written request to withdraw, signed by an authorized
signatory of the Proponent, is received prior to the Quote Due Date.
Nondiscrimination Notice:
In all its activities within the scope of its airport program, the Contractor agrees to comply with
pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent
Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race,
color, national origin, creed, sex, age, or disability be excluded from participating in any activity
conducted with or benefiting from Federal assistance.
The requirements of 49 CFR Part 26 include any amendments thereto apply to this contract. It
is the policy of the Authority to practice nondiscrimination based on race, color, sex, or national
origin in the award or performance of this contract. The Owner encourages participation by all
firms qualifying under this solicitation regardless of business size or ownership.
Title VI Solicitation Notice:
As a condition of a grant award, the Sponsor shall demonstrate that it complies with the
provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq) and
implementing regulations (49 CFR part 21) including amendments thereto, the Airport and
Airway Improvement Act of 1982 (49 U.S.C. 47123), the Age Discrimination Act of 1975 (42
U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 et seq.),
the Americans with Disabilities Act of 1990 (42 U.S.C. 12101, et seq.), U.S. Department of
Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil
rights statutes, regulations, or authorities, including any amendments or updates thereto.
This may include, as applicable, providing a current Title VI Program Plan to the FAA for
approval, in the format and according to the timeline required by the FAA, and other information
about the communities that will benefit and impacted by the project. A completed FAA Title VI
Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA.
The Sponsor shall affirmatively ensure that when carrying out any project supported by this
grant that it complies with all federal nondiscrimination and civil rights laws based on race,
color, national origin, sex, creed, age, disability, genetic information, in consideration for federal
financial assistance. The Department's and FAA's Office of Civil Rights may provide resources
and technical assistance to recipients to ensure full and sustainable compliance with Federal
civil rights requirements. Failure to comply with civil rights requirements will be considered a
violation of the agreement or contract and be subject to any enforcement action as authorized
by law.
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Request for Quotes Schedule
The schedule for the preparation and evaluation of Quotes is provided in the following Exhibit I:
Exhibit I. Request for Quotes Schedule
Request for Quotes Documents March 10, 2065
Available
Written Inquiries Accepted March 17, 2026 - 2:00 PM CST
Through
Quote Due Date March 25, 2026 - 2:00 PM CST
Target Award Date April 2026
Quotes are due no later than 2:00 p.m. Central Time on March 25, 2026, by which time all
Quotes shall be recorded. Quotes will not be accepted after this date and time for any
reason. Site visits can be scheduled through Carlos Young 205.492.8968.
* Quotes submitted by facsimile will not be accepted.
* Quotes are to be sent via email to khazelwood@flybhm.com.
The Authority reserves the right to extend the Quote Due Date and the RFQ Schedule. All changes
or clarifications to the schedule will be distributed to all registered Proponents in the form of an
addenda.
Ill. REQUIRED QUOTE DOCUMENTS
Each Quote must include the following information to be considered technically compliant. To
facilitate the evaluation process, Proponents must present information in the following order:
A. Executive Summary
The Proponent shall submit a summary to include a brief statement of the company and its
ability to supply the items listed. Detail of items quoted. Full description, package size and pricing.
Note is the item is hazardous and able to provide Material Safety Data Sheets with supply.
B. Exceptions to the Quote
In the event any proposed Law or Proponent's performance under this this RFQ does not meet
the requirements of this RFQ, Proponent may include a list of such exceptions to the requirements
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of the Request for Quotes in its Quote. All such exceptions should be clearly stated on a separate
page labeled "RFQ Exceptions." In the event Proponent objects to any requirement of this RFQ,
Proponent is required to identify the RFQ provision to which it objects, identify the nature of the
objection, and provide an explanation of the objection as well as any proposed substitutions or
alternatives that Proponent requests that the Authority consider.
C. Alternate or Additional Items
An alternative substitute may be acceptable if it is of equal value.
D. Cost
The Quote must include the line-item total cost for each alternate or additional items
proposed pursuant to paragraph D of this Section Ill. Price must be valid minimum of three (3)
months from the Quote Due Date of this RFQ. Additionally, the price quoted shall be valid at
the time of order and honored at the time of delivery, regardless of the length of time to
delivery.
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EXHIBIT B - INSURANCE REQUIREMENTS
Company shall procure, at its expense, and keep in full force and effect at all times during the
term of this Agreement, the types and amounts of insurance specified below: "BAA Company
Insurance Requirements" which is attached hereto and incorporated by reference herein.
The specified insurance shall include and insure Birmingham Airport Authority, City of
Birmingham, Alabama and their respective directors, council members, agents and
employees, including, with limits, the OAR and the Engineer and the other named consultants,
their officers, agents and employees as additional insured's (with the exception of Worker's
Compensation and Professional Liability), against the areas of risk associated with the
Services as described in this RFP with respect to Contractor's operations, acts or omissions in
the performance of this Agreement, its operations, use and occupancy of the Airport, and other
related functions performed by or on behalf of Contractor in, on or about Airport, which the
Contractor may be legally liable, whether such operations be by the Contractor, or by a
Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for
whose act any of them may be liable.
A copy of the Contractor's current insurance certificate, verifying the Contractor's insurance
coverage, must be submitted upon execution of the Agreement and prior to commencement of
the Work. The minimum required insurance coverage is not intended to, and shall not in any
manner, limit or reduce liabilities and obligations assumed by the Contractor, its agents,
employees, or any subcontractor. Contractor shall furnish the insurance coverages outlined in
Exhibit A: "BAA Contractor Insurance Requirements" either through existing policies or by virtue
of a specific project policy, with deductible limits acceptable to the Authority. Certificates of
Insurance shall be filed with the Owner prior to commencement of the Work on a Certificate of
Insurance form, or Certificates, policies, or endorsements acceptable to the Owner. If such
insurance coverages are required to remain in force after Final Payment, an additional
certificate evidencing continuation of such coverage shall be submitted with the final Application
for Payment by the Contractor. Information concerning reduction or cancellation of coverage
shall be immediately furnished by the Contractor to the Owner.
All such insurance shall be primary and non-contributing with any other insurance held by
Authority where liability arises out of or results from the acts or omissions of Contractor, its
agents, employees, officers, assigns or any person or entity acting for or on behalf of
Contractor. Such policies shall also include a Waiver of Subrogation and provide the Owner at
least thirty (30) days prior written notice of any cancellation or non-renewal thereof. Such
policies may provide for reasonable deductibles and/or retentions acceptable to the Authority
based upon the nature of Contractor's operations and the type of insurance involved.
Coverage, whether written on an occurrence or claims made basis, shall be maintained without
interruption from date of commencement of the Work until date of Final Payment and
termination of any coverage required to be maintained after Final Payment. If such insurance
coverage is required to remain in force after Final Payment, an additional certificate evidencing
continuation of such coverage shall be submitted with the final Application for Payment by the
Contraction. If the Contractor's coverage is written on a claims-made basis, the Contractor
shall also provide tail coverage to include claims made after the completion of the Work for the
Completed Operations coverage for the required statute of repose.
Each specified insurance policy (other than Worker's Compensation and Employers' Liability and
fire
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and extended coverage's) shall contain a Severability of Interest (Cross Liability) clause which
states, "It is agreed that the insurance afforded by this policy shall apply separately to each insured
against whom a claim is made or suit is brought except with respect to the limits of the company's
liability," and a Contractual Endorsement which shall state, "Such insurance as is afforded by this
policy shall also apply to liability assumed by the insured under insured's Agreement with the
Authority."
At least ten (10) days prior to the expiration date of the above policies, documentation showing that
the insurance coverage has been renewed or extended shall be filed with Authority. If such
coverage is canceled or reduced, Contractor shall, within fifteen (15) days of such cancellation
or reduction of coverage, file with Authority evidence that the required insurance has been
reinstated or provided through another insurance company or companies. In the event
Contractor fails to furnish Authority with evidence of insurance and maintain the insurance
as required, Authority upon ten (10) days prior written notice to comply, may, but shall not be
required to, procure such insurance at the cost and expense of Contractor, and Contractor
agrees to promptly reimburse Authority for the cost thereof. Payment shall be made within
thirty (30) days of the invoice date.
Company shall provide proof of all required insurance and related requirements to Authority
either by production of the actual insurance policy(ies); or a Certificate of Insurance in a form
acceptable to the Authority. The documents evidencing all required coverage shall be filed with
the Authority prior to Contractor performing Services or occupying the Airport. The documents shall
contain (i the applicable policy number, (ii) the inclusive dates of policy coverage's, (iii) the
insurance carrier's name, address and telephone number, (iv) shall bear an original signature
of an authorized representative of said carrier, and (v) shall provide that such insurance
shall not be subject to cancellation, reduction in coverage, or nonrenewal except after written
notice by certified mail, return receipt requested, to the Authority at least thirty
(30) days prior to the effective date thereof. Information concerning reduction or cancellation of
coverage shall be immediately furnished by the Contractor to Owner. Owner reserves the right
to submit to it, upon request, all pertinent information about the agent, broker, and carrier
providing such insurance.
Authority and Contractor agree that the insurance policy limits specified herein shall be
reviewed for adequacy annually throughout the term of this Agreement by the Authority who
may, thereafter, require Contractor, on thirty (30) days prior written notice, to adjust the
amounts of insurance coverage to whatever reasonable amount said Authority deems to be
adequate.
All insurance policies shall be written in a company or companies lawfully authorized to do
business in Alabama and are required to have a minimum A.M. Best financial rating of A minus, 8
(A-, VIII).
If Contractor has Subcontractor performing any work, the Subcontractor is subject to the same
insurance requirements outlined in this section and on Exhibit A: BAA Contractor's Insurance
Requirements.
Contractor is also advised of the statutory immunity of negligence applicable to the owner and its
directors, which is contained in Article 2, Chapter 3 of Title 4 Section 4-30-50 of the Code of
Alabama, 1975.
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Indemnification: The Contractor hereby agrees to indemnify, defend and hold Owner, its
agents, employees and designees ("Indemnities") harmless from all losses, claims,
liabilities, injuries, damages and expenses, including attorney's fees, that the Indemnities
may incur by reason of any injury or damage sustained to any person or property (including,
but not limited to, any one or more of the Indemnities) arising out of or resulting from, in
whole or part, the negligent performance, or lack of performance, by Contractor of its duties
and obligations under or pursuant to this Agreement and Amendment
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