RFQ 2610 - 6 Wheel Drive Motor Grader RFQ 2610 - Addendum No. 1

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2610
for
6 WHEEL DRIVE MOTOR GRADER
Contact Person: Melbourne Go
Phone Number: 510-287-2017
E-mail Address: melbourne.go@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
March 11, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM - 3:30 AM - 4:00 PM only)
PM only) to:
EBMUD-Purchasing Division
EBMUD-Purchasing Division EBMUD-Purchasing Division RFQ# 2610 - 6 Wheel Drive
RFQ# 2610 - 6 Wheel Drive Motor RFQ# 2610 - 6 Wheel Drive Motor Motor Grader
Grader Grader Purchasing Office
375 11th Street P.O. Box 24055 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94623 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2610
for
6 Wheel Drive Motor Grader
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFIC REQUIREMENTS .................................................................................................... 3
D. SPECIFICATIONS ................................................................................................................... 4
E. INSPECTION .......................................................................................................................... 4
F. DELIVERY REQUIREMENTS .................................................................................................. 4
G. PARTS BOOKS, SERVICE MANUALS, AND OPERATION INSTRUCTIONS ............................... 4
H. COMPLIANCE ....................................................................................................................... 4
I. SERVICE ................................................................................................................................ 5
J. CONTRACTOR WARRANTY REPAIR REQUIREMENTS ........................................................... 5
K. VEHICLE LICENSING ............................................................................................................. 5
L. EIN NUMBERS ...................................................................................................................... 5
M. TRAINING ............................................................................................................................. 6
N. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 6
II. CALENDAR OF EVENTS ........................................................................................................... 6
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 7
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 7
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 7
C. PRICING ................................................................................................................................ 8
D. NOTICE OF INTENT TO AWARD AND PROTESTS .................................................................. 8
E. METHOD OF ORDERING .................................................................................................... 10
F. TERM / TERMINATION / RENEWAL ................................................................................... 10
G. WARRANTY ........................................................................................................................ 10
H. INVOICING ......................................................................................................................... 11
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 11
A. DISTRICT CONTACTS .......................................................................................................... 11
B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 12
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - INTENTIONALLY DELETED
EXHIBIT F - SPECIFICATIONS FOR 6 WHEEL DRIVE MOTOR GRADER (SCHEDULE I)
REV: 9/23/25

6 WHEEL DRIVE MOTOR GRADER
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe
requirement to furnish and deliver one 6 wheel drive motor grader, f.o.b. to the
District's Heavy Equipment Garage, 1199 - 21st Street, Oakland, California, as
needed and as ordered by the District.
East Bay Municipal Utility District (District) intends to award a contract to the
lowest cost bidder whose response meets the District's requirements.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing construction or commercial truck
equipment for at least three (3) years.
b. Bidder shall be a John Deere, or similar manufacturer, dealer, or provider.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
C. SPECIFIC REQUIREMENTS
1. All products shall be in new and unused condition and shall be of the most
current and up-to-date model.
2. The current District standard Medium Motor Grader is the John Deere
672GP. Equivalents will be considered if pre- approved by the District. See
Section III. B. and Exhibit F for additional information.
3. Vehicle Safety, Design, and Emissions
4. All Vehicles sold to the District shall comply with all applicable motor vehicle rules
and regulations within the State of California, including but not limited to the
requirements of the California Vehicle Code (CVC), California Code of
Regulations-Title 13, and Code of Federal Regulations-Title 49. Vehicles shall
comply with all Federal and State rules, regulations, and safety standards which
were in effect at the date of delivery to the District, and which are applicable to
the District's planned usage as stated in this RFQ. Unless otherwise noted in this
RFQ, all vehicles shall meet the 50-State emissions requirements that allow the
resale of these vehicles to the general public as originally equipped.
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6 WHEEL DRIVE MOTOR GRADER
D. SPECIFICATIONS
Please refer to EXHIBIT F - SPECIFICATIONS FOR MEDIUM MOTOR GRADER
(SCHEDULE I)
All products shall be in new and unused condition and shall be of the most
current and up to date model.
E. INSPECTION
Equipment will be inspected by the District at the dealer's place of business for
proper functioning of all equipment and systems, workmanship, appearance, and
conformance to the specifications prior to delivery. The Dealer is to contact Scott
Busch at (510) 287-1392 to arrange for inspection.
The District reserves the right-of-access to the Contractor's facility to verify
conformance to this specification at the District's expense.
F. DELIVERY REQUIREMENTS
The District's Heavy Equipment Garage, 1199 - 21st Street, Oakland, California
94607, can receive the units between 8:00 a.m. and 2:00 p.m., Mondays through
Fridays except for District holidays. Precise delivery schedules are to be arranged
by contacting Scott Busch, Equipment Supervisor, at (510) 287-1392.
G. PARTS BOOKS, SERVICE MANUALS, AND OPERATION INSTRUCTIONS
One complete set of operating instructions, parts books and service, repair, and
troubleshooting manuals for all components that make up the machine must be
furnished at the time new equipment is delivered. NO EXCEPTIONS. PAYMENT
WILL NOT BE MADE UNLESS MANUALS ARE RECEIVED.
H. COMPLIANCE
Unit(s) offered shall comply with all applicable regulations and codes in effect on the
date of the bid opening, including but not limited to the following:
1. Department of Transportation, Federal Highway Administration, 49 CFR Motor
Carrier Safety Regulations and Standards
2. Federal Motor Vehicle Safety Regulations and Standards
3. U.S. Environmental Protection Agency
4. Federal Energy Administration
5. California Vehicle Code
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6 WHEEL DRIVE MOTOR GRADER
6. California Code of Regulations (California Administrative Code, Title 13)
(Government Industrial Safety Orders, Title 8)
I. SERVICE
Prior to delivery, the equipment shall receive the manufacturer's standard pre-
delivery service and the equipment shall be tested and functionally ready to
operate.
J. CONTRACTOR WARRANTY REPAIR REQUIREMENTS
Equipment under warranty shall be repaired and returned within five (5) working
days or a replacement unit acceptable to the District shall be provided to the
District on the sixth day and thereafter until the original unit is returned to
District service. Cost associated with the replacement unit shall be the
responsibility of the Contractor. In addition, any unit out of service for warranty
repair in excess of fifteen (15) working days in a calendar year shall be replaced
with a unit acceptable to the District commencing on the sixteenth day and
everyday thereafter at the expense of the Contractor.
K. VEHICLE LICENSING
Licensing of new equipment for the State of California shall be done by the Dealer
prior to delivery. The District will provide Application for Exempt Registration to
the Dealer.
The address on all documents shall be as follows:
East Bay Municipal Utility District
375 Eleventh Street
MS 58
Oakland, California 94607
L. EIN NUMBERS
1. The equipment furnished must conform with California Air Resources Board's
(CARB) In-Use Off-Road Diesel-Fueled Fleets Regulation if applicable.
2. The unit will be registered with CARB and released from the selling dealers CARB
inventory upon delivery.
3. EIN numbers will be created by the selling dealer for the equipment being sold
and will be provided at delivery.
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6 WHEEL DRIVE MOTOR GRADER
M. TRAINING
1. Contractor will provide a minimum of four (4) hours of basic operator and
maintenance training.
N. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the open
market who can meet the District's specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued January 22, 2026
Deadline For Submission January 26, 2026
of Questions
Approved Product February 2, 2026
Substitution Request
Deadline
Notification of required February 9, 2026
evaluation of
demonstration units
Addendum to Announce February 16, 2026
Pre-Approved Equivalents
(if necessary)
Response Due March 11, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the EBMUD
Board Room at 375 Eleventh St.,
Oakland, CA 94607*
Anticipated Contract Start April 14, 2026
Date
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-
center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for any
published addenda. Hard copies of addenda will not be mailed out.
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6 WHEEL DRIVE MOTOR GRADER
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for any
reason.
4. Any specifications, terms, or conditions, issued by the District, or those included
in the bidder's submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after bids have been opened.
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS
Any references to manufacturers, trade names, brand names, and/or catalog numbers
are intended to be descriptive, but not restrictive, unless otherwise stated, and are
intended to indicate the quality level desired. Bidders may offer an equivalent product
that meets or exceeds the specifications.
The District reserves the right to be the sole judge of what shall be considered equal
and/or acceptable and may require the bidder to provide additional information and/or
samples. If the bidder does not specify otherwise, it is understood that the brand and/or
product referenced in this RFQ will be supplied.
Taking exception to the RFQ, or failure on the part of the bidder to comply with all
requirements and conditions of this RFQ, may subject the RFQ response to rejection. If
no deviations are shown, the bidder will be required to furnish the material exactly as
specified. The burden of proof of compliance with the specifications will be the
responsibility of the bidder.
This RFQ is subject to acceptance only on the terms and conditions stated in this RFQ.
Any additional or different terms and conditions proposed by the bidder are hereby
rejected and shall be of no force or effect unless expressly assented to in writing by the
District.
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6 WHEEL DRIVE MOTOR GRADER
Proposals for "pre-approved or equal" substitutions requested during the bidding period
shall be furnished in writing to:
Purchasing Division, Mel Go (MS#102)
ofc (510) 287-2017, mel.go@ebmud.com
East Bay Municipal Utility District
P. O. Box 24055
Oakland, CA 94623-1055
Proposals shall be accompanied by complete technical and descriptive data necessary to
determine equality of the material, product, thing, or service. Samples shall be provided
when requested.
NOTE: PROSPECTIVE BIDDERS WHO WISH TO BID A COMMERCIAL EQUIVALENT MUST
PROVIDE A DEMONSTRATION UNIT FOR EVALUATION AND APPROVAL BY THE DISTRICT
WHEN REQUESTED. SEE CALENDAR OF EVENTS FOR TIMEFRAME THE UNIT WOULD
NEED TO BE AVAILABE. BIDS FOR COMMERCIAL EQUIVALENTS WHICH HAVE NOT BEEN
EVALUATED, OR WHICH HAVE NOT RECEIVED PRIOR WRITTEN APPROVAL BY THE
DISTRICT WILL BE REJECTED. ALL PROSPECTIVE BIDDERS WILL BE NOTIFIED VIA WRITTEN
PROPOSAL ADDENDUM OF ANY COMMERCIAL EQUIVALENT APPROVED BY THE
DISTRICT.
The burden of proof as to availability, comparative quality, suitability, and performance
of the proposed substitution shall be upon the bidder. The bidder will not be
reimbursed for any work and costs necessary for making the substitution workable.
Proposals will be evaluated and deemed accepted, rejected, or incomplete by the
District; the District will be the sole judge as to such matters. If the equivalent is
accepted, bidders will be notified by addenda.
C. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and extended price.
D. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who submitted a
bid package will be notified in writing by e-mail or USPS mail with the name of the
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6 WHEEL DRIVE MOTOR GRADER
Bidder being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFQ
protest period.
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid, the
name of the firm protesting, and include a name, telephone number, email address and
physical address of the protester. If a firm is representing the protester, they shall
include their contact information in addition to that of the protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA
94607 or P.O. Box 24055, Oakland, CA 94623. Facsimile and electronic mail protests
must be followed by a mailed or hand delivered identical copy of the protest and must
arrive within the seven workday time limit. Any bid protest filed with any other District
office shall be forwarded immediately to the Manager of Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was transmitted
by the District, to the protesting party. The appeal shall focus on the points raised in the
original protest, and no new points shall be raised in the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The bid protester must also
send the Purchasing Division a copy of all materials sent to the Department Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
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6 WHEEL DRIVE MOTOR GRADER
E. METHOD OF ORDERING
1. POs and payments for products and/or services will be issued only in the name of
Contractor.
2. Any and all change orders shall be in writing and agreed upon, in advance, by
Contractor and the District.
F. TERM / TERMINATION / RENEWAL
1. The term of the contract, which may be awarded pursuant to this RFQ, will be
one year.
2. This Agreement may be terminated for convenience by the District provided the
Contractor is given written notice of not less than 30 calendar days. Upon such
termination, the District shall pay the Contractor the amount owing for the
products ordered and satisfactorily received by the District. This shall be the sole
and exclusive remedy to which the Contractor is properly entitled in the event of
termination by the District.
3. This Agreement may be terminated for cause at any time, provided that the
District notifies Contractor of impending action.
G. WARRANTY
1. For any contract awarded pursuant to this RFQ, Contractor expressly warrants
that all goods furnished will conform strictly with the specifications and
requirements contained herein and with all approved submittals, samples and/or
models and information contained or referenced therein, all affirmations of fact
or promises, and will be new, of merchantable quality, free from defects in
materials and workmanship, including but not limited to leaks, breaks,
penetrations, imperfections, corrosion, deterioration, or other kinds of product
deficiencies. Contractor expressly warrants that all goods to be furnished will be
fit and sufficient for the purpose(s) intended. Contractor expressly warrants that
all goods shall be delivered free from any security interest, lien, or encumbrance
of any kind, and free from any claim of infringement, copyright or other
intellectual property violation, or other violation of laws, statutes, regulations,
ordinances, rules, treaties, import restrictions, embargoes or other legal
requirements. Contractor guarantees all products and services against faulty or
inadequate design, manufacture, negligent or improper transport, handling,
assembly, installation or testing, and further guaranties that there shall be strict
compliance with all manufacturer guidelines, recommendations, and
requirements, and that Contractor guaranties that it will conform to all
requirements necessary to keep all manufacturer warranties and guarantees in
full force and effect. These warranties and guarantees are inclusive of all parts,
RFQ No. 2610
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