|Type of Government:||State & Local|
|Posted Date:||Jul 30, 2019|
|Due Date:||Aug 22, 2019|
|Bid Source:||Please Login to View Page|
|Contact information:||Please Login to View Page|
|Bid Documents:||Please Login to View Page|
RFQ 7309 Weed Abatement Services
|Category:||Administrative Services - Purchasing|
Mark A. Cowart
Director/Chief Information Officer
2222 “M” Street
Merced, CA 95340
(209) 725-3535 Fax
Equal Opportunity Employer
Issue date: 07.30.19
COUNTY OF MERCED
REQUEST FOR QUALIFICATIONS
WEED ABATEMENT SERVICES
Please carefully read and follow the instructions. Please direct all questions to:
County of Merced
Department of Administrative Services-Purchasing Division
2222 M Street, Room 1
Attn: Kim Nausin, Purchasing Manager
SUBMISSIONS RECEIVED AFTER THE DEADLINE WILL BE REJECTED AND WILL BE RETURNED TO THE RESPONDENT UNOPENED.
CLOSING DEADLINE DATE: 4:00 P.M., August 22, 2019
SUBMISSIONS WILL BE CONSIDERED LATE WHEN THE OFFICIAL DEPARTMENT OF ADMINISTRATIVE SERVICES - PURCHASING DIVISION TIME CLOCK READS 4:01 P.M.
Table of Contents
Cover Page 1
Table of Contents 2
1 – Intent 3
2 – Requirements 4
3 – Information 6
A – Signature Page 7
B – Price List Sheet 8
C – Insurance and Indemnity Requirements 9
INTENT OF THE REQUEST FOR QUALIFICATIONS
The County of Merced is looking to establish a short list of vendors to use for weed abatement (discing/mowing) and lot clearing/rubbish removal throughout the unincorporated areas of Merced County. Activities will be coordinated by the Merced County Fire Prevention Office.
1.2 SCHEDULED ACTIVITIES
To the extent achievable, the following schedule shall govern the review and award of the submission. The County reserves the right to modify the dates below in accordance with its processes.
Activity Estimated Schedule Date
a. Availability of the Request for Qualifications 07/30/19
b. Deadline for Submission of Interpretation and/or 08/08/19
c. Closing Date for the Request for Qualifications 08/22/19
2.1 MINIMUM REQUIREMENTS
2.1.1 Bidder will supply all crews, supplies, and equipment necessary to provide the requested services.
2.1.2 Bidder shall provide weed fire hazard abatement services when requested by the County.
2.1.3 Bidders services would include, but would not be limited to, the following:
a. Discing of property
b. Mowing of property
c. Hand clearing of property
d. Rubbish removal and hauling to landfill
2.1.4 Complete the “Price List” (Attachment B).
2.2 SPECIFIC COMPLIANCE
2.2.1 The Bidder will be required to abide by all applicable local, Federal and State laws and regulations.
2.2.2 Provide proof of meeting the Insurance Requirements in Attachment C.
2.3 SUBMISSION REQUIREMENTS
2.3.1 Respondent's Qualifications - Summary of overall qualifications and experience of the Bidder.
2.3.2 References - The names, addresses, and telephone numbers of three (3) clients who have contracted with the Bidder for services similar to those described in this RFQ within the last three (3) years.
2.4 NUMBER OF COPIES TO BE SUBMITTED
2.5.1 Please submit one (1) original signature hard copy to be signed in blue ink (original copies marked as such) and one (1) exact copy of the original.
INFORMATION TO BIDDERS
3.1. REQUEST FOR QUALIFICATIONS CLOSING DATE
Responses must be received in the Merced County Department of Administrative Services-Purchasing on or before 4:00 p.m. on August 22, 2019. Please provide responses in a sealed envelope, box or appropriate package with the RFQ number marked on the outside and deliver to:
Merced County Department of Administrative Services-Purchasing:
2222 M Street, Room 1
Merced, California 95340
Attention: Kim Nausin
3.2. INTERPRETATION, CORRECTIONS AND ADDENDA
Please carefully examine the specifications, terms and conditions provided in the Request for Qualifications. If you find an ambiguity, conflict, discrepancy, omission or error or if you have any questions please notify the contact person as shown above in 3.1 REQUEST FOR QUALIFICATIONS CLOSING DATE by the date shown in Deadline for Submission of Interpretation and/or Questions in 1.2 SCHEDULE OF ACTIVITIES. Any change in the RFQ will be made only by written addendum, issued by the Department of Administrative Services-Purchasing and shall be incorporated in the RFQ.
3.3. GENERAL INFORMATION
THE COUNTY SHALL NOT BE LIABLE FOR ANY COSTS INCURRED BY THE BIDDER IN CONNECTION WITH THE PREPARATION AND SUBMISSION OF THIS OR ANY OTHER RESPONSE TO AN RFQ.
All responses and accompanying documentation submitted will become the property of the County and will not be returned.
3.4. RESPONSE CONTENT
Please keep your response in the format outlined within this document. Use as much space as necessary to give as complete an answer as possible. If additional space is required, feel free to attach additional pages.
Please feel free to include any relevant brochures, white papers, etc., a brief history of your company, a summary of relevant background information, a describing your company’s experience of major accomplishments and/or activities similar to the information requested, etc.
(RESPONDENT TO COMPLETE AND PLACE IN FRONT OF SUBMISSION)
(P.O. Box/Street) (City) (State) (Zip)
TELEPHONE NO. FAX NO.
The undersigned hereby certifies that he/she is a duly authorized official of their organization and has the authority to sign on behalf of the organization and assures that all statements made in the submission are true, agrees to furnish the item(s) and/or service(s) stipulated in this Request for Qualifications at the price stated herein, and will comply with all terms and conditions set forth, unless otherwise stipulated.
“I certify that I have read the contents of the Request for Qualifications (RFQ) and will comply with all requirements, unless otherwise noted by exception herein, as of the date and time of close of this RFQ”.
Authorized Representative - Name Title
Business License No.: (Merced City)
Professional License No.:
Taxpayer Identification No.:
Price: (all prices based on prevailing wage)
All Lots 1 acre and under (1 to 43,560 square feet)
All lots over 1 acre, up to 2 acres (43,561 to 87,120 square feet)
All lots over 2 acres, up to 3 acres (130,681 to 174,240 square feet)
All lots over 3 acres up to 4 acres (87,121 to 130,680 square feet)
All lots over 4 acres
Note: All lots over 1 acre will be pro-rated to the nearest ¼ acre
Hauling rubbish and litter to landfill – dump fees not included
Haul off-wood-cement-tires-$XX.XX min. Anything in excess will be discussed depending on amount of debris
Hand cleaning of lots that cannot be disced because of non-accessibility with equipment or condition of lot which will not reasonably allow a discing operation
$XXX per hour, per person
Lots outside reasonable distance to road tractor will require hauling of equipment
Hauling within 5 to 10 miles $XX.XX 10 to 20 miles $XXX.XX 20 to 30 miles $XXX.XX
INSURANCE AND INDEMNITY REQUIREMENTS
A. Prior to the commencement of work, and as a precondition to this contract, Bidder shall purchase and maintain the following types of insurance for the stated minimum limits indicated during the term of this Agreement. Bidder shall provide a certificate of insurance and endorsements naming County as an additional insured on each policy. The insurance carrier shall be required to give County notice of termination at least ten (10) days prior to the intended termination of any specified policy. Each certificate of insurance shall specify if Bidder has a SIR, and if so, Bidder shall be required to provide the entire policy of insurance with which it has a SIR and/or deductible. All deductibles and self-insured retentions shall be fully disclosed in the Certificates of Insurance and are subject to the express written permission of the COUNTY Risk Manager.
1. Commercial General Liability: $1,000,000 per occurrence and $2,000,000 annual aggregate covering products and completed operations, bodily injury, personal injury and property damage. The County and its officers, employees and agents shall be endorsed to above policies as additional insured, using ISO form CG2026 or an alternate form that is at least as broad as form CG2026, as to any liability arising from the performance of this Agreement.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage, or alternatively split limits of $500,000 per person and $1,000,000 per accident for bodily injury with $250,000 per accident for property damage.
3. Workers Compensation: Statutory coverage, if and as required according to the California Labor Code, including Employers' Liability limits of $1,000,000 per accident. The policy shall be endorsed to waive the insurer's subrogation rights against the County.
B. Insurance Conditions
1. Insurance is to be primary and non-contributory with any insurance of the County, and placed with admitted insurers rated by A.M. Best Co. as A:VII or higher. Lower rated, or approved but not admitted insurers, may be accepted if prior approval is given by the County’s Risk Manager.
2. Each of the above required policies shall be endorsed to provide County with thirty (30) days prior written notice of cancellation. County is not liable for the payment of premiums or assessments on the policy. No cancellation provisions in the insurance policy shall be construed in derogation of the continuing duty of Bidder to furnish insurance during the term of the Agreement.
3. If the Bidder maintains broader coverage and/or higher limits than the minimums shown above, the County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Bidder. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.
4. If the Bidder uses Sub-Contractors or others to perform work under this contract, such Sub-Contractor or other persons shall be Named Insured or Additionally Insured to the Bidder’s required insurance coverage, or required by the Bidder to comply with equivalent insurance and conditions of this Section.
Bidder has the contracted duty (hereinafter "the duty") to indemnify, defend and hold harmless, County, its Board of Supervisors, officers, employees, agents and assigns from and against any and all claims, demands, liability, judgments, awards, interest, attorney’s fees, costs, experts’ fees and expenses of whatsoever kind or nature, at any time arising out of or in any way connected with the performance of the Agreement, whether in tort, contract or otherwise. This duty shall include, but not be limited to, claims for bodily injury, property damage, personal injury, and contractual damages or otherwise alleged to be caused to any person or entity including, but not limited to employees, agents and officers of Bidder.
Bidder’s liability for indemnity under the Agreement shall apply, regardless of fault, to any acts or omissions, willful misconduct or negligent conduct of any kind, on the part of the Bidder, its agents, sub-Contractors and employees. The duty shall extend to any allegation or claim of liability except in circumstances found by a jury or judge to be the sole and legal result of the willful misconduct of County. This duty shall arise at the first claim or allegation of liability against County. Bidder will on request and at its expense defend any action suit or proceeding arising hereunder. This clause for indemnification shall be interpreted to the broadest extent permitted by law.
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