RFQ - Water Probe

REQUEST FOR QUOTATION (RFQ)
Department: Engineering
Description: Water Probe
Deliver Completed Bid to:
Tennessee Tech University Date: 5/4/2026
Purchasing and Contracts Office
Derryberry Hall, Suite 301 RFQ Coordinator: Peni Austin
P. O. Box 5144, 1 William L. Jones Dr. Phone: 931-372-3491
Cookeville, TN 38505-0001 Email: paustin@tntech.edu
www.tntech.edu/purchasing
Ph: (931) 372-3491 / Fax: (931) 372-3727
Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on
5/18/2026.
Bid is subject to the RFQ - Standard Terms and Conditions. By submittal of a bid, bidder certifies its
agreement to these terms and conditions.
Special Bid Instructions:
1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN
38501.
2. Indicate any cash/time discounts offered: ______________________________________________
3. Specify delivery time after receipt of order: _____________________________________________
4. Bidders not already registered as a vendor with the University must complete the online supplier registration:
https://www.tntech.edu/purchasing/howto.php
5. To view a bid tabulation after intent to award, please visit this link:
https://www.tntech.edu/purchasing/bidawards.php
6. Results are listed according to fiscal year then by date of bid opening.
7. Bid may be electronically signed and submitted.
THIS IS NOT AN ORDER
ITEM
NO. QTY UNIT UNIT TOTAL
PRICE
Please bid to provide the following to Tennessee Tech University.
SPECIFICATIONS:
Please mark with an "X" to the left of specifications if it meets such
specifications. If it does not meet the specifications, leave the line blank. If it
exceeds what is specified, put "exceeds" in the blank and indicate the
capabilities to the right of the specifications.
1 3 EA Water Probe Handheld Display Unit
______ IP67 waterproof rating
______ Color LCD Display
______ 16 GB internal memory
______ Bluetooth capability
______ Internal GPS
______ USB interface and cable
______ Removable battery cartridge
______ Data processing
______ Data export capability

REQUEST FOR QUOTATION (RFQ)
Department: Engineering
Description: Water Probe
ITEM
NO. QTY UNIT UNIT TOTAL
PRICE
2 3 EA Water Probe Assembly
______ 2D side-looking 10MHz probe
______ Signal conditioning/processing with tilt sensor
______ Auto-velocity range selection
______ 1.5m cable with a wet-pluggable connector
3 3 EA Wading Rod
______ 2-piece, 4 feet in length with increments in tenths of feet
______ Bubble level
______ Mounting brackets for display and probe sensors
4 1 EA Pressure Sensor Probe Assembly
______ Probe with pressure sensor
______ 2D side-looking 10 MHz probe
______ Signal conditioning/processing with tilt sensor
______ Auto-velocity range selection
______ 1.5m cable with a wet-pluggable connector
COMPLETE INFORMATION AND SIGN BID BELOW.
___________________________________________________ ____________________________________
Bidding Entity's Name Name of Contact Person (Printed)
___________________________________________________ ____________________________________
Address Phone
___________________________________________________ ____________________________________
City, State, Zip Fax
____________________________________
Email
____________________________________________________________ ______________
Authorized Signature of Bidder Date
Name & Title of Signatory (printed): _____________________________________________________
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.
Page 2 of 2

RFQ - STANDARD TERMS AND CONDITIONS
1. Bidder must carefully review the RFQ and any attachments, exhibits, ad- 26. Unless otherwise limited by the bidder, the University shall have sixty (60) days t
denda or amendments. Bidder's failure to examine any drawings, specifica- accept a bid.
tions, or instructions will be at bidder's risk. 27. If the RFQ requests and bidder so indicates on the bid, the contract terms
2. Bidder shall take into consideration any and all amendments and/or ad- and pricing may be extended to other state entities.
denda, and bid shall reflect any changes made to the RFQ by the University. 28. An RFQ reference to a particular manufacturer, brand or make in does not
In the event of extensive changes to an RFQ, the University may cancel the restrict the bidder to that item, unless specifically stated in the RFQ. The
RFQ and reissue it using a revised RFQ. University will consider comparable products of other manufacturers if bid-
3. The University considers any oral communication unofficial and non-binding der provides proof of compatibility.
with regard to the RFQ. 29. Bidder must notify the Purchasing and Contracts Office in writing at least
4. Bidder must submit bid according to specific instructions, if any, contained three business days prior to the bid submittal deadline whenever bidder per-
in the RFQ, which supersede those contained in the RFQ - Standard Terms ceives that specifications are not fair and open.
and Conditions, if different. 30. Bidder must furnish with the bid such specifications, catalog pages, bro-
5. Bidder's submittal of a bid constitutes an offer to the University. chures or other data as will provide an adequate basis for determining the
6. Bid must contain the bidder's most favorable terms and pricing. quality and functional capabilities of the product offered. The University may
7. Upon the University's request, the individual signing a bid must furnish sat- reject a bid if bidder fails to provide this data.
isfactory proof authority to bind the bidder in a contract. 31. The University is exempt from federal excise and state sales taxes on pur-
8. Bidder is responsible for costs to prepare, submit and/or present its bid, in- chases of tangible personal property. Vendors making improvements or ad-
cluding samples if requested. Bidder may request samples be returned at ditions to, or performing repair work on real property for the University are
bidder's expense. The University is not responsible for and may dispose of responsible for payment of sales or use tax on tangible personal property
any samples not claimed within 10 calendar days following contract award. used in connection with the contract or furnished to vendors by the Univer-
The University may retain any sample. sity for use under the contract. Bidders are responsible for determining the
9. Unless otherwise instructed, bidder may deliver a bid electronically via fac- applicability of taxes.
simile or email. 32. Prior to contract award, if required by law, successful bidder must register
10. The University will not consider a late bid for an award. A "late bid" is any with or be exempted by the Tennessee Dept. of Revenue for the collection
bid that is not actually delivered to and received by the Purchasing and Con- of Tennessee sales/use tax.
tracts Office on or before the date and hour specified in the RFQ. 33. By submitting a bid, bidder attests that no conflict of interest exists that pre-
11. At the University's option, bidder may be bound by bid errors or omissions. vents bidder from doing business with the State of Tennessee.
Bidder may withdraw or amend a bid before submission deadline. After bid 34. Bidder may not require any other written terms or conditions, nor impose
submission deadline, the University will permit a bidder to withdraw a bid any other terms and conditions in subsequent documents, such as invoices,
only where the enforcement of the bid would impose unconscionable hard- warranty agreements, license agreements, etc. Should a bidder propose
ship on the bidder. In case of error in a price extension, the unit price will terms which conflict with Tennessee law and policies, the University may
govern. render the bid non-responsive and reject it.
12. The University reserves the right, at its sole discretion, to reject any and all 35. Bid protest procedures are available upon request.
bids, to cancel the RFQ in its entirety, or to waive any bid informality, in ac- 36. By submitting a bid, bidder attests in writing that it will not knowingly utilize
cordance with applicable laws and regulations. the services of illegal immigrants and/or the services of any subcontractor
13. The University may reject a bid as a non-responsive counteroffer if it restricts that does so in delivery of the goods/services to the University. If the bidder
the University's rights or does not comply with the University's terms and is discovered to have breached this attestation, the bidder shall be prohib-
conditions ited from supplying goods/services to any state entity for a period of one
14. The University may request bid clarification from bidders as needed. year from the date of discovery of the breach.
15. The University shall reject a bid if it was not arrived at independently without 37. The requirements of TCA 12-12-101 et seq. addressing contracting with
collusion, consultation, communication or agreement with any other bidder persons with investment activities in Iran shall be a material provision of this
as to any matter related to prices. Regardless of time of detection, the Uni- RFQ and any contract resulting from it. Bidder agrees, under penalty of per-
versity shall consider any of the foregoing prohibited actions to be grounds jury, that to the best of its knowledge that it is not on the list created pursu-
for rejection of bid and/or purchase order cancellation. ant to TCA 12-12-106.
16. The Purchasing and Contracts Office may conduct public bid openings, as 38. The University shall not:
appropriate. Public bid openings are for informational purposes only. No i. reimburse a vendor for travel expenses in amounts exceeding the maxi-
award will be made at the bid opening. mums contained in University travel policies;
17. All materials submitted by a bidder are subject to public inspection accord- ii. indemnify or hold harmless another entity;
ing to Tennessee law. The University will not honor a bidder's request to iii. pay vendor's attorney fees in the event of legal action;
prevent disclosure beyond that allowed by law. iv. consent to jurisdiction in courts outside Tennessee.
18. If an RFQ is re-advertised, the original bids shall remain closed to public in- 39. A vendor shall not:
spection until evaluation of the responses to the re-advertisement is com- i. disclaim or limit its liability for damages or warranty;
pleted. ii. limit the amount of damages recoverable by the University;
19. The University may not consider prompt pay discounts of less than 20 days iii. limit the time permitted for the University to bring legal action;
in bid evaluation. iv. assess penalties or liquidated damages against the University.
20. Prior to award, the University may require the successful bidder to provide 40. Upon receipt of goods, the University shall have a reasonable period in
information to demonstrate financial stability. which to inspect and accept or reject goods without liability. The University
21. Bid prices shall include delivery of all items F.O.B. destination to the location will reject items that are not equivalent and return them to the vendor, at
specified in the bid. The University is not responsible for items until ac- vendor's expense
cepted at its location. 41. In case of vendor default, the University may procure the articles or services
22. Unless otherwise specified in the RFQ, bidder must bid only new and unused from other source(s) and hold the defaulting vendor responsible for any ex-
goods. cess cost.
23. Unless specified in the RFQ, the University will not consider alternate bids. 42. Should the original awarded vendor default, the University may award to the
24. Bidder shall post any bond(s) required by the RFQ and shall itemize the cost second lowest responsive, responsible bidder.
of bond(s) separately in the bid. 43. The University's PO - Standard Terms and Conditions shall apply to any pur-
25. Bidder agrees to abide by all applicable state and federal statutes, including chase order or contract awarded as a result of this RFQ.
but not limited to non-discrimination, and regulations and University poli- 44. If applicable to this RFQ, Tennessee Tech's Data Privacy and Security
cies. The laws of the State of Tennessee, without regard to its choice of law Terms and Conditions and/or GDPR Data Protection Addendum shall
principles, shall govern this RFQ. by reference be included as a condition of the RFQ.