2025-01 RFQ Village of Key Biscayne Grant Administration Support Services

Agency:	Key Biscayne village
State:	Florida
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 21, 2025
Due Date:	Apr 3, 2025
Solicitation No:	2025-01 RFQ
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Bid Documents:	Please Login to View Page

PUBLIC NOTICE

VILLAGE OF KEY BISCAYNE GRANT ADMINISTRATION SUPPORT SERVICES

PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS

REQUEST FOR QUALIFICATIONS

RFQ # 2025-01

Pre-Bid Conference: MARCH 11, 2025, AT 10:00 AM

Proposal Deadline/Opening: APRIL 03, 2025, AT 11:30 AM

The Village of Key Biscayne (“Village”) has issued a Request for Qualifications (“RFQ”) to interested, qualified and licensed contractors in the State of Florida, for the following services/project: VILLAGE OF KEY BISCAYNE GRANT ADMINISTRATION SUPPORT SERVICES. The Village of Key Biscayne encourages small and minority business, women’s business enterprises, and labor surplus area firms to submit proposals.

Proposals must be received by the deadline date, submitted to:

DEMANDSTAR

https://www.demandstar.com

Bid packages will be available on the Village’s website www.keybiscayne.fl.gov /procurementor may be available on Demandstar. For further information contact:

Procurement

procurement@keybiscayne.fl.gov

Any questions, comments, request for information or clarification must be submitted to procurement@keybiscayne.fl.gov and received no later than, March 13, 2025, 9:00 a.m. Bidders, their agents, and associates are encouraged not to contact or solicit any Village Council Member, Village employee, or official regarding this RFP/ITB/RFQ after the bid opening. Only that individual listed above as the contact person shall be contacted.

Dated: FEBRUARY 20, 2025

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VILLAGE OF KEY BISCAYNE

88 West McIntyre Street

Key Biscayne, Florida 33149

REQUEST FOR QUALIFICATIONS

RFQ # 2025-01

VILLAGE OF KEY BISCAYNE GRANT ADMINISTRATION SUPPORT

SERVICES

RFQ Release Date:

Pre-Proposal Conference:

Written Questions Due:

Response to Questions:

Proposals Due/Opening:

February 20, 2025

March 11, 2025, 10:00 A.M.

March 13, 2025, 9:00 A.M.

March 18, 2025

April 03, 2024, 11:30 A.M.

Submit To:

Via DemandStar

https://www.demandstar.com

Village of Key Biscayne Grant Administration Support Services – RFQ # 2025-01

PUBLIC NOTICE

VILLAGE OF KEY BISCAYNE GRANT ADMINISTRATION SUPPORT SERVICES

PUBLIC NOTICE AND ADVERTISEMENT FOR BIDS

REQUEST FOR QUALIFICATIONS

RFQ # 2025-01

Pre-Bid Conference:

MARCH 11, 2025, AT 10:00 AM

Proposal Deadline/Opening: APRIL 03, 2025, AT 11:30 AM

The Village of Key Biscayne (“Village”) has issued a Request for Qualifications (“RFQ”) to interested,

qualified and licensed contractors in the State of Florida, for the following services/project: VILLAGE OF

KEY BISCAYNE GRANT ADMINISTRATION SUPPORT SERVICES. The Village of Key Biscayne encourages

small and minority business, women’s business enterprises, and labor surplus area firms to submit

proposals.

Proposals must be received by the deadline date, submitted to:

DEMANDSTAR

https://www.demandstar.com

Bid packages will be available on the Village’s website www.keybiscayne.fl.gov/procurement or may

be available on Demandstar. For further information contact:

Procurement

procurement@keybiscayne.fl.gov

Any questions, comments, request for information or clarification must be submitted to

procurement@keybiscayne.fl.gov and received no later than, March 13, 2025, 9:00 a.m. Bidders, their

agents, and associates are encouraged not to contact or solicit any Village Council Member, Village

employee, or official regarding this RFP/ITB/RFQ after the bid opening. Only that individual listed above

as the contact person shall be contacted.

Dated: FEBRUARY 20, 2025

Village of Key Biscayne Grant Administration Support Services – RFQ # 2025-01

TABLE OF CONTENTS

PUBLIC NOTICE

SECTION 1 – Information and Instruction for Proposers

SECTION 2 – General Requirements and Scope of Work

SECTION 3 – Proposal Submission Requirements

SECTION 4 – Evaluation of the Proposal

SECTION 5 – General Requirements

SECTION 6 – Exhibits and Forms

FORMS AND SUBMISSIONS

Attachment A – Sample Contract

Village of Key Biscayne Grant Administration Support Services – RFQ # 2025-01

SECTION 1. INFORMATION FOR THE PROPOSERS

1.1 GENERAL INFORMATION/STATEMENT OF PURPOSE

The Village of Key Biscayne (the "Village"), a municipality located in Miami-Dade County, Florida, is

requesting proposals from qualified and experienced firm to provide comprehensive grant administration

support services.

Services shall be in full accordance with the specifications, terms and conditions contained in Section 2 of

this Request for Qualifications (RFQ).

1.2 INTRODUCTION/BACKGROUND

The Village of Key Biscayne (the “Village”) is located on an island approximately six (6) miles into Biscayne

Bay and connected to the mainland via the Rickenbacker Causeway. Crandon Boulevard, a four-lane road

with a median, bisects the Village. Shopping centers and single purpose commercial buildings line Crandon

Boulevard. Towards the west lies single family homes. The east side of Crandon Boulevard contains mid

to high rise multiple family buildings, one single family district, townhomes, and another single-family

area that is part of a planned unit development. The incorporated Village is flanked by two large parks:

Crandon Park to the north and Bill Baggs Cape Florida Recreation Area to the south. The latter receives

over a million visitors per year and is a major contributor to traffic congestion on the weekends and

holidays. The Village is the home to approximately 15,000 residents residing on 1.25 square miles.

The Village is committed to efficient government administration. A small core of the Village staff has been

serving its residents, businesses, and visitors exceptionally well through their dedication and with the help

of consultants, contractors, and service providers who also have been committed to providing quality

products at competitive prices. We expect to continue this tradition.

1.3 FEDERAL/STATE OR LOCAL GRANT FUNDED

Grants may be funded by a variety of entities, including local, state, federal agencies, or a combination of

these sources. The selected firm will play a critical role in assisting the Village with the comprehensive

management of these diverse funding streams. Responsibilities will include ensuring compliance with

applicable regulations, preparing and submitting required documentation, and effectively monitoring and

reporting on grant activities.

To optimize the full potential of each grant, the firm must possess extensive knowledge and demonstrated

experience in navigating the complexities of grants at all levels. This includes understanding the unique

requirements, deadlines, and reporting criteria for each funding source, as well as identifying

opportunities to leverage additional funding where possible. The Village seeks a partner capable of

maximizing resource allocation while ensuring transparency, accountability, and successful program

outcomes.

1.4 SUSPENSION/DEBARMENT

A prospective Bidder that is listed on the government-wide Excluded Parties List System in the System for

Award Management (www.SAM.gov ), or that is suspended or debarred by the State of Florida, cannot be

awarded a contract.

Village of Key Biscayne Grant Administration Support Services – RFQ # 2025-01

1.5 DISADVANTAGED BUSINESS & WORKER UTILIZATION

Bidders are encouraged to utilize small, women and minority-owned businesses as subcontractors

whenever possible. Lists of local certified businesses are available on Miami-Dade County’s website at

https://mdcsbd.gob2g.com/frontend/searchcertifieddirectory.asp In addition, Proposers may request

assistance from organizations such as the Small Business Administration and the Minority Business

Development Agency of the Department of Commerce.

Proposers who intend to hire additional workers for Village projects are encouraged to hire local workers.

CareerSource South Florida maintains a job clearinghouse that can assist in connecting contractors with

trained local construction workers.

1.6 VILLAGE RIGHTS

The Village reserves the right to award one or more contract(s) to the Respondent(s) in accordance with

what the Village deems in its best interest. Notwithstanding, the Village may, at its sole discretion, reject

all responses and cancel the solicitation, in which case no award will be made.

The Village reserves the right to accept or reject any or all Responses, based upon its deliberations and

opinions. In making such determination, the Village reserves the right to investigate the financial

capability, integrity, experience and quality of performance of each Consultant, including officers,

principals, senior management and supervisors as well as the staff identified in the RFQ.

The Village also reserves the right to waive minor variations or irregularities in the Responses.

1.7 SCHEDULE OF EVENTS

The Village, at its sole discretion, may delay the scheduled due dates if it is to the advantage of the Village

to do so. The Village will notify Contractors of all changes in scheduled due dates by written addendum

through DemandStar. The following schedule shall govern this RFQ. The Village reserves the right to

change the scheduled dates and times at its sole discretion.

No. Event

1 Advertisement/ Distribution of RFQ

Pre-Submittal Conference Meeting

Key Biscayne BZP Conference Room, Suite # 250

88 West McIntyre Street,

Key Biscayne, Florida 33149

3 Closing Date for Proposal Questions

4 Village's Answers to Questions by Proposers

5 Proposals Due / Opening Online See Section 3.5

6 Staff Member’s Review of Technical Proposals

7 Reference Checks

8 Evaluation Committee Meeting / Short List

9 Presentations

10 Final Selection/Rank

11 Award Recommendation

12 Contract Negotiation

Date

February 20, 2025

March 11, 2025 at 10:00 AM

March 13, 2025 at 9:00 AM

March 18, 2025

April 03, 2025 at 11:30 AM

April 08, 2025

April 15, 2025

TBD

April 29, 2025

May 01, 2025 or later

May 15, 2025 or later

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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2025-01 RFQ Village of Key Biscayne Grant Administration Support Services

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