RFQ 2024-044 Traffic Consulting Services

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541512 - Computer Systems Design Services 541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services 541690 - Other Scientific and Technical Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Nov 18, 2023
Due Date:	Dec 1, 2023
Solicitation No:	2024-044
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Qualifications (RFQ)

Traffic Consulting Services

RFQ #2024-044

Issued Date: November 17, 2023

Response Deadline Date/Time: December 1, 2023, 11:59 p.m.

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Traffic Consulting Services - RFQ#2024-044

Response Contact Information:

Strategic Sourcing Manager (SSM): derek.houtman@maine.edu

Email: UMSResponses@maine.edu

Request for Qualifications – Traffic Consulting Services

Dated: November 17, 2023

Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 6

1.3 General Submission Provisions ........................................................................................ 10

2.0 EVALUATION AND AWARD PROCESS................................................................................ 13

2.1 Evaluation Process................................................................................................................ 13

2.1.1 Response Evaluation ........................................................................................................... 13

2.2 Award ........................................................................................................................................ 13

2.3 Negotiations ............................................................................................................................ 13

2.4 Award Protest ......................................................................................................................... 13

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 14

3.1 General Format Instructions ............................................................................................... 14

3.2 Response Format Instructions ........................................................................................... 14

Appendix A – University of Maine System Response Cover Page................................... 16

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 17

Appendix C – Organization Reference Form .......................................................................... 18

Appendix D – Qualifications Statement ................................................................................... 19

University of Maine System RFQ

Rev. 08/16/2023

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Request for Qualifications – Traffic Consulting Services

Dated: November 17, 2023

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Southern Maine

Known for its academic excellence and student focus, the University of Southern

Maine (USM) is a community-engaged university taking advantage of its three-

campus location in the economic and cultural heart of Maine to provide unmatched,

authentic, hands-on learning experiences. This gives our graduates a leg up in

launching their careers while at the same time meeting the workplace needs of our

region and state.

Our significant financial and academic support provides our students access to a

high quality education, helps ensure their success once they are here and enables

them to pursue and realize their dreams upon graduation.

University of Maine System RFQ

Rev. 08/16/2023

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Request for Qualifications – Traffic Consulting Services

Dated: November 17, 2023

Reflecting the community it serves, USM has become known as “the University of

Everyone,” welcoming a diverse mix of ages, backgrounds and income levels to

our 8,000 plus student body. Ranging from traditional high school graduates to

adults completing their degree, from high achievers to those who may not have

seen a college education in their future, from new Mainers to veterans who have

served our nation, the University of Southern Maine supports their academic

pursuits and encourages their advancement.

1.1.3

Purpose

The University of Southern Maine is seeking responses to provide Traffic

Consulting Services as defined in this document. This document provides

instructions for submitting responses, the procedure and criteria by which the

Respondent(s) will be selected, and the contractual terms which will govern the

relationship between the University and the awarded Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for the University of Southern Maine, all

campuses in the University of Maine System must be afforded the use of this

solution, with all the same terms and conditions applicable to the various University

locations.

1.1.4 Specifications / Scope of Work

The following three items need to be completed in January of 2024,

with the exception of any design services that may prove to be

needed. They are all inter-related–

1) Forest/Bedford Condition of Approval:

● The condition of approval tied to our new building construction project on

our Portland campus states: “Within six months after completion of the

garage and full occupancy of the USM dormitory, the applicant shall

monitor and conduct a review of operations of the traffic signal

equipment improvements at the Forest Avenue/Bedford Street

intersection as well as improvements on the I-295 Southbound Off-

Ramp. The improvements including the detection and communication

system must confirm outcomes and maximize operational efficiencies or

the applicant must make adjustments to the satisfaction of Public

Works.”

University of Maine System RFQ

Rev. 08/16/2023

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Request for Qualifications – Traffic Consulting Services

Dated: November 17, 2023

● Assess Forest Ave and Bedford Street intersection, per the condition of

approval above related to the new residence hall, McGoldrick Center,

and parking garage

● Propose remedies for issues discovered & negotiate remedies on behalf

of the University with the City of Portland

● Meet with University, neighbors, and City of Portland as needed via

Zoom

2) Bedford Street Safety Issues:

● Analyze data gathered by University’s Office of Sustainability on the

safety of Bedford Street, Winslow Street, Surrenden Street and the

immediate surrounding area. Data have been gathered by direct

observations since the new buildings (Res hall, student center, and

parking garage) have opened on campus.

● Conduct additional monitoring of areas deemed to be concerning from a

safety perspective, as needed

● Propose remedies for safety issues and advocate on behalf of the

University for changes to the City of Portland, Maine DOT, and other

entities who control the roadway

● Design remedies, if needed

3) SMCC TMP & TDM Impact:

● Analyze potential traffic and parking impacts of a continuation of the

Southern Maine Community College (SMCC) agreement, which

comprises the housing of SMCC students in University of Southern

Maine’s Portland Commons residence hall

● Impacts must be evaluated as they relate to our existing Traffic

Movement Permit (TMP) and Transportation Demand Management Plan

(TDM)

● Explain impacts to City of Portland and advocate for the University’s

stance on particular mitigation measures

This work would be needed between February and May of 2024–

4) Annual Reporting for TDM:

● Analyze data from annual transportation survey that the Office of

Sustainability will carry out, while maintaining strict data security and

confidentiality of responses

● Gather in/out data from parking garage complex on campus by working

with the Parking Office and their parking vendors

● Analyze parking garage data to estimate trip generation and parking

capacity for the whole Portland campus. If needed, supplement these

estimates with an alternative method of trip generation/parking capacity

estimation methodology

University of Maine System RFQ

Rev. 08/16/2023

Page 5 of 19

bid #	due date	due time	commodity	attachments	addenda
2024-044	01-Dec-2023	11:59 pm	RFQ 2024-044 Traffic Consulting Services	No attachments available	No addenda file(s) available

RFQ 2024-044 Traffic Consulting Services

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