RFQ - Special Counsel Services for Election Matters -2026
| Agency: | City of Orange Township |
|---|---|
| State: | New Jersey |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 29, 2026 |
| Due Date: | Feb 12, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFQ - Special Counsel Services for Election Matters -2026
|
| Category: | Bids and Request for Qualification (RFQs) |
| Status: | Open |
|
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Municipal Council
of the City of Orange Township
City Clerk ’s Office
Municipal Building
29 North Day Street, Second Floor
Orange, New Jersey 07050
REQUEST FOR QUALIFICATIONS
Special Legal Counsel Services
For Election Matters
Orange Municipal Council
January 1, 2026 - December 31, 2026
SUBMISSION DEADLINE
1:00 PM – February 12, 2026
PURPOSE OF REQUEST
The City of Orange Township (hereafter the “City”) is requesting proposals from qualified individuals
and firms to provide Special Legal Counsel Services. Proposals will be evaluated in accordance with the
criteria set forth in this Request for Qualifications (RFQ). One of more individual/firms may be selected to
provide services. If selected, the governing body will approve a resolution listing the individual and/or firms
as approved Special Legal Counsel. The contract term will not exceed one (1) year from the date of the
award.
FORM AS TO SELECTION
If selected to provide services, the successful Respondent shall be forwarded a Contract by the City
Council, which includes term, amount, indemnification, insurance, termination and licensing provisions. It
is also agreed and understood that the execution of the Contract and the acceptance of the representation
shall be considered a release in full of all claims against the city arising out of, or by reason of, the work
done and materials furnished under this award.
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications (RFQ):
"City" - refers to the City of Orange Township Municipal government.
"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the City) have satisfied
the qualification criteria set forth in this RFQ.
"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.
"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a Qualification
Statement.
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
1.1.
Introduction and Purpose.
The City is soliciting Qualification Statements from interested persons and/or firms for the
provision of professional services, as more particularly described herein. Through a Request for
Qualification process described herein, persons and/or firms interested in assisting the City with the provision
of such services must prepare and submit a Qualification Statement in accordance with the procedure and
schedule in this RFQ. The City will review Qualification Statements only from those persons and/or firms
that submit a Qualification Statement which includes all the information required to be included as described
herein (in the sole judgment of the City).
The City intends to qualify person(s) and/or firm(s) that (a) possesses the professional,
financial and administrative capabilities to provide the proposed services, and (b) will agree to work under
the compensation terms and conditions determined by the City to provide the greatest benefit to the taxpayers
of the City.
1.2.
Procurement Process and Schedule.
The selection is in accordance with the "New Jersey Local Unit Pay-to-Play" Law and
municipal ordinances establishing the “pay-to-play” criteria. The City has structured a procurement process
that seeks to obtain the desired results described above, while establishing a competitive fair and open process
to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement
in response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth
in Section 2 of this RFQ, which will be applied in the same manner to each Qualification Statement received.
Qualification Statements will be reviewed and evaluated by the City Attorney (or his designee).
The Qualification Statements will be reviewed to determine if the Respondent has met the minimum
professional, administrative and financial areas described in this RFQ. Based upon the totality of the
information contained in the Qualification Statement, including information about the reputation and
experience of each Respondent, the members of the City Council in consultation with the City Attorney will
determine which Respondents are qualified (professionally, administratively and financially).
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and
the anticipated completion dates are set forth in Table 1, Procurement Schedule. The City reserves the right
to, among other things, amend, modify or alter the Procurement Schedule upon notice to potential
Respondents.
All communications concerning this RFQ or the RFQ process shall be directed to the City's
Designated Contact Person, in writing.
Qualification Statements must be submitted to, and be received by, the City Clerk’s Office via mail
or hand delivery on Thursday, February 12, 2026 at 1:00 p.m. Qualification Statements will not be
accepted by facsimile or e-mail transmissions.
Subsequent to issuance of this RFQ, the City (through the issuance of addenda to all persons and/or
firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ
in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or
appropriate by (and in the sole judgment of) the City.
TABLE 1
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY DATE
1.
Issuance of Request for Qualifications: January 29, 2026.
2.
Receipt of Qualification Statements: February 12, 2026.
1.3. Conditions Applicable to RFQ.
Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges
and consents to the following conditions relative to the submission and review and consideration of its
Qualification Statement:
*
This document is an RFQ and does not constitute a Request for Proposals (RFP).
*
This RFQ does not commit the City to issue an RFP.
*
All costs incurred by the Respondent in connection with responding to this RFQ shall be borne
solely by the Respondent.
*
The City reserves the right (in its sole judgment) to reject for any reason any and all responses
and components thereof and to eliminate any and all Respondents responding to this RFQ from
further consideration for this procurement.
*
The City reserves the right (in its sole judgment) to reject any Respondent that submits
incomplete responses to this RFQ, or a Qualification Statement that is not responsive to the
requirements of this RFQ.
*
The City reserves the right, without prior notice, to supplement, amend, or otherwise modify
this RFQ, or otherwise request additional information.
*
All Qualification Statements shall become the property of the City and will not be returned.
*
All Qualification Statements will be made available to the public at the appropriate time, as
determined by the City (in the exercise of its sole discretion) in accordance with law.
*
The City may request Respondents to send representatives to the City for interviews.
*
Any and all Qualification Statements not received by the City Clerk’s Office by 1:00 p.m. on
Thursday, February 12, 2026, will be rejected.
*
Neither the City, nor its officers, officials or employees shall be liable for any claims or
damages resulting from the solicitation or preparation of the Qualification Statement, nor will
there be any reimbursement to Respondents for the cost of preparing and submitting a
Qualification Statement or for participating in this procurement process.
1.4. Rights of City.
The City reserves, holds and may exercise, at its sole discretion, the following rights and options with
regard to this RFQ and the procurement process in accordance with the provisions of applicable law:
*
To determine that any Qualification Statement received complies or fails to comply with the
terms of this RFQ.
*
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all
prospective Respondents who have received a copy of this RFQ.
*
To waive any technical non-conformance with the terms of this RFQ.
*
To change or alter the schedule for any events called for in this RFQ upon the issuance of
notice to all prospective Respondents who have received a copy of this RFQ.
*
To conduct investigations of any or all of the Respondents, as the City deems necessary or
convenient, to clarify the information provided as part of the Qualification Statement and to
request additional information to support the information included in any Qualification
Statement.
*
To suspend or terminate the procurement process described in this RFQ at any time (in its sole
discretion.) If terminated, the City may determine to commence a new procurement process or
exercise any other rights provided under applicable law without any obligation to the
Respondents.
*
The City shall be under no obligation to complete all or any portion of the procurement process
described in this RFQ.
1.5. Addenda or Amendments to RFQ.
During the period provided for the preparation of responses to the RFQ, the City may issue
addenda, amendments or answers to written inquiries. Those addenda will be noticed by the City and
will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of
the addenda issued prior to the Qualification Statement submission date.
1.6. Cost of Qualification Statement Preparation.
Each Qualification Statement and all information required to be submitted pursuant to the RFQ
shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever
against the City, its officers, officials or employees for reimbursement for the payment of costs or
expenses incurred in the preparation of the Qualification Statement or other information required by
the RFQ.
1.7. Qualification Statement Format.
Qualification Statements must cover all information requested in this RFQ. Qualification
Statements which in the judgment of the City fail to meet the requirements of the RFQ or which are in
any way conditional, incomplete, obscure, contain additions or deletions from requested information,
or contain errors may be rejected.
SECTION 2
SCOPE OF SERVICES
It is the intent of the City Council to solicit Qualification Statements from Respondents that have
expertise in the provision of professional legal services as described below and as set forth in the
attached Notice of Solicitation for Responses. Respondents must demonstrate that they will have the
continuing capabilities to perform these services.
The City Council of the City of Orange Township is seeking an attorney and/or law firm that will handle
special legal matters as directed by the City Attorney only when it is deemed that a conflict of legal
interest exist, which legally and ethically conflicts the Law Department from rendering legal advice.
The Special Legal Counsel Attorney (and other attorneys, if any) shall perform the following duties,
when only when it is deemed by that a conflict of interest exists, which legally and ethically conflicts
the Law Department from rendering legal advice to the City Council:
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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