RFQ 26-505 SPAR Recreation & Athletics Office Renovations

City of Shreveport
Solicitation Form for Construction
REQUEST FOR QUOTE (RFQ) #26-505
SPAR RECREATION & ATHLETICS OFFICE RENOVATIONS
INDEX OF RFQ FORMS Any Reference to Bid shall mean Quote. Any reference to
Page Numbers
BIDDER shall mean Quoter.
Request for Quotes (Do not return with quote) 2
Quote Form (COS RFQ FORM #1) 3
Corporate Resolution or Written Evidence (see Page 21 for example of Corporate Resolution) ---------
NOTE: THE REQUIRED COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF
THE REQUIRED COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR
ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.
Special Instructions/Provisions 4-12
Standard Contract 13-22
Contractor-Agent Forms 23-28
Insurance & Bond Requirements 29-32
Fair Share Program Requirements 33-44
Adjudicated Property Affidavit 45
Felony Conviction/E-Verify Affidavit 46
Format for the Return Envelope 47
Scope of Work 48
EXHIBITS
Plans 15 Pages
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE
AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE
MORE STRINGENT WILL APPLY.
1.0 Standard Specifications for Infrastructure Improvements 2015 Edition & Standard Plans for Infrastructure Improvements 2015
Edition. These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &
www.shreveportla.gov/DocumentCenter/View/5567.
2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no
longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of
Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on
Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at
the Shreve Memorial Library or at most library branches.
3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, Appendix B, must be furnished within five (5) working days after the City
executed contract is picked up by the prime contractor.
4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.
Revised 12-04-19
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AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE
Posted Date: March 25, 2026 March 25, 2026
DO NOT RETURN THIS PAGE-FAXED OR EMAILED QUOTES NOT ACCEPTED
REQUEST FOR QUOTE (RFQ)
City of Shreveport
QUOTES MUST BE DELIVERED TO:
OR GO TO
City of Shreveport
BIDNETDIRECT.COM
Renee Anderson, Office of the Purchasing Agent
TO SEND
MBA, CPPO, CPPB, NIGP-CPP Government Plaza-Suite 610
ELECTRONIC
Purchasing Agent 505 Travis Street
Shreveport, LA 71101-3042
QUOTE
BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON: April 21, 2026 THEN PU BLICLY
OPENED
THIS IS NOT AN ORDER Quote No. RFQ # 26-505
QUOTE TITLE: SPAR RECREATION & ATHLETICS OFFICE RENOVATIONS
PREQUOTE CONFERENCE: N/A - Non-Mandatory Site Visit Location: 856 Texas Ave, Shreveport, LA 71101 Contractors
may visit the site until April 9th at 12:00 PM (noon). For access, contact: Ray Hill - 318-658-2876 or Mike Thompson
- 318-584-2946
EMAIL QUESTIONS TO: ashley.germany@shreveportla.gov 7 working days before the opening or fax to: (318) 673-5408
QUOTE BOND IS REQUIRED. Designers Estimate: $100,000.00
Quotes received after the time specified for opening cannot be considered for an award.
Louisiana State Licensing Board for Contractors License
Project Classification Required when Total Quote is $50,000 or Building and Construction
more:
Number of signs to be provided and installed by the contractor: N/A Number of days: 90 Calendar days
CONSTRUCTION REQUIREMENTS
For paper quotes, if you do not provide all of the required COS Quote Forms or the information required on the forms, then
your quote may be declared as non-responsive. The quote forms are clearly identified as COS Quote Form #1, 2 & etc. near
the top right of the page. If you have any questions, please call Renee Anderson at 318/673-5450.
ELECTRONIC QUOTE/QUOTE NOTICES
The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive
bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to
submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or
completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,
provide your state contractor's license number when the bid with alternates amounts to $50,000 or more. To request copies of
bids by e-mail, send your request to ashley.germany@shreveportla.gov.
The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.
The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.
Important- If you consider the specifications as restrictive or have a problem with this document, please contact the
Purchasing Agent at least five days before the quote opening at (318) 673-5450
When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote
for less than $250,000, then we will reissue this project as an IFB.
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LOUISIANA UNIFORM PUBLIC WORK QUOTE FORM - COS Form #1
TO: City of Shreveport BID FOR: RFQ 26-505
Office of the Purchasing Agent SPAR Recreation & Athletics Office Renovations
Government Plaza, Suite 610
Shreveport, LA 71101-3042
Deposit/Fee for Plans/Specs (Paper): $ N/A
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
The undersigned quoter hereby declares and represents that she/he: a) has carefully examined and understands the Quoting Documents,
b) has not received, relied on, or based his bid on any verbal instructions contrary to the Quoting Documents or any addenda, c) has
personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and
facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced
project, all in strict accordance with the Quoting Documents prepared by:
Russell G. DeLancy, AIA and dated: 02/25/26.
(Owner to provide name of entity preparing bidding documents.)
Quoters must acknowledge all addenda. The Quoter acknowledges receipt of the following ADDENDA: (Enter the number the Designer
has assigned to each of the addenda that the Quoter is acknowledging) __________________________________________ .
TOTAL BASE QUOTE: For all work required by the Quoter Documents (including any and all unit prices designated "Base Bid"
* but not alternates) the sum of:
Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated
as alternates in the unit price description.
Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
NAME OF QUOTER:
ADDRESS OF QUOTER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:
DATE: _______________________
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA
UNIFORM PUBLIC WORK BID FORM:
* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with
the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.
** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work
as prescribed by LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to and
made a part of this bid. (Current as of 10/16/19)
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS
1.0 STATE CONTRACTOR'S LICENSE
1.1 A State Contractors License is only required when the Total Quote is $50,000 or more.
1.2 When required, the Contractor shall certify that he is licensed under Louisiana Revised Statute 37:2150, et seq.
and show his or her license number on the quote schedule and on the outside of the quote envelope. In the
case of an electronic quote, a contractor must submit an authentic digital signature on the electronic quote
accompanied by the contractor's license number, when required.
1.3 The licensee shall not be permitted to quote or perform any type or types of work not included in the classification
under which his license was issued.
1.4 Any construction quote that does not require the contractor to hold an active license shall state EXEMPTION
on the quote envelope.
1.1 WHEN QUOTING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ
CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.
2.0 PERMITS, TAXES AND FEES
2.1 All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees
as required by Federal, State or Local Government Agencies.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as
listed on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all
firms that have received the original Request for Quote.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes
will be given consideration.
3.4 Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and
when issued will be on file in the Purchasing Agent's office.
3.4.1 All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such
addenda.
3.4.2 The City shall not be legally bound by an addendum or interpretation that is not in writing.
3.4.3 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour
period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening
of quotes shall be extended at least seven but not more than twenty-one working days. Louisiana R.S. 38:2212
3.4.4 It shall be the Quoter's responsibility to make inquiry as to the Addenda issued.
4.0 EXISTING CONDITIONS
4.1 Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully
examined by them.
4.2 Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this quote.
4.3 The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any
obligation with respect to this quote or to the contract.
5.0 QUOTE BOND (not required) - Unless bid is 250,000 plus.
6.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND
6.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful quoter as follows:
6.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.
6.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.
6.1.3 When the total contract amount with alternates is $20,000 or more, a two-year 10% maintenance bond shall be
required.
7.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS
7.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and
bonding requirements of nonresident contractors.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
7.2 Beginning January 1, 1987, the Department's registration and bonding requirements must be met before the
nonresident contractor can obtain any building permit, license or certificate necessary to lawfully commence
any construction project.
7.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right
to perform such contracts.
7.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the
contractor complies with the necessary requirements.
7.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction
contract, whichever is greater.
7.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the
following conditions are considered resident contractors for purposes of taxation by the Department:
7.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to quoted work.
7.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to
QUOTED work.
7.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have
maintained their domiciles in Louisiana for at least one year prior to QUOTED work.
7.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a
50% ownership interest shall be considered resident contractors.
7.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject
to the contract registration and bonding requirements of the Department.
7.12 For questions or additional information, call the Sales Tax Section at 225/219-7656 Option 1.
7.13 Employers Required to File Form L-3.
7.14 Every employer must file an Employer's Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on
or before January 31 of the current calendar year, accompanied by copies of the employees' W-2 forms and
Wage and Tax Statement forms (Form L-2).
7.15 Pre-addressed forms are included in the Employer's Withholding Tax Returns and Reconciliation coupon
booklets.
7.16 Any employer, who fails to receive a pre-addressed form, should notify the Withholding Tax Unit of the
Department.
8.0 COST OF PLANS
8.1 When the City prepares and distributes the quote documents, the fee schedule for these shall be:
8.1.1 For projects with cost estimates that are less than $150,000, there shall be no charge for the first set of quote
documents.
8.1.2 If delivery is required, your express mail account number must be furnished.
9.0 AWARD CRITERIA
9.1 Award will be made to the lowest responsible and responsive Quoter according to the criteria designated in the
RFQ.
9.2 In addition to price, the Quote Evaluation will include the following factors (as they apply):
9.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific
experiences of others.
9.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.
9.2.3 The sufficiency of financial resources and its impact on ability of the Quoter to perform the contract.
9.2.4 The City reserves the right to conduct on-site inspections of any quoter's facilities prior to award and the results
of said inspection will be considered by the City in determining Quoters' capabilities of successfully
administering to this contract.
9.2.5 The ability and availability of the Quoter to provide quality and timely maintenance, service, and/or parts.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
9.2.6 The cost of maintenance and operational costs.
9.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work
required.
9.2.8 The timely completion of a project as stated in the RFQ.
9.2.9 Substantial compliance or noncompliance with specifications set forth in the RFQ as determined by the City.
9.2.10 Product or parts inventory capability as it relates to a particular RFQ.
9.2.11 Results of product/equipment testing
9.2.12 The warranty - Terms and Conditions.
9.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory
manner.
9.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable
of fulfilling proper liaison service with mechanical trades.
9.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
9.2.16 A record of amicable relations with labor.
9.2.17 An adequate supply of construction equipment in good operating condition.
10.0 ALTERNATES
10.1 If alternates are listed on the Quote Schedule, it is the intent of the City, if the City accepts any Alternates, to
accept them in the order in which they are listed in the quote form.
10.2 The low quoter shall be determined on the basis of the sum of the base quote and the Alternates accepted.
11.0 AWARD
11.1 The Purchasing Division will make award to one contractor for the total job.
12.0 REJECTION
12.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the
preparation of a quote, or to procure or contract for the articles of goods or service.
12.2 The City reserves the right to waive minor informalities, to accept or reject any or all quotes as a result of this
request, or to cancel in part or its entirety this quote, if it is in the best interest of the City to do so.
12.3 The City of Shreveport reserves the right to declare any quote non-responsive in which the delivery/completion
time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance
of the SPECIFICATIONS.
13.0 REJECTION OF LOWEST QUOTE
13.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the
lowest Quoter, if in the best interest of the City of Shreveport.
14.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 / City of Shreveport Code of Ordinances Sec. 26-
265)
14.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq.,
and/or debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent
for review by the City's Disqualification Review Board.
14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may
request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.
14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
14.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Architect, Purchasing Agent
and the Director of Using Department.
14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent
information has been considered.
14.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment
of liquidated damages.
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CITY OF SHR EVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
15.0 NOTICE TO PROCEED
15.1 The work is to commence within ten (10) days from the date of Notice to Proceed.
16.0 MUTCD
16.1 Successful Quoter will be in compliance with the Manual on Traffic Control Devices (MUTCD).
17.0 CIVIL RIGHTS ACT
17.1 During the performance of the contract, the Contractor will comply with Title VI and Title VII of the Civil Rights
Act of 1964 (as applicable) in regard to nondiscrimination and equal employment opportunity.
17.2 The major emphasis of this Act is as follows and is in accordance with Appendix A of the Specifications.
18.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS
18.1 Successful Contractor will be furnished with the original and one copy of the signed contract, with the original
to be forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the
Clerk of Court. Each change order to a contract which adds an amount of ten percent or more of the
original contract amount and which additional amount is at least $10,000 or all change orders to a
contract aggregating to an amount of twenty percent or more of the original contract amount and which
additional amount is at least $10,000 must be recorded at the Parish Court House.
19.0 ACCEPTANCE
19.1 The work shall not be finally accepted by the City until the entire project has been completed to the satisfaction
of the City Architect.
20.0 PUBLIC CONTRACT AFFIDAVIT
20.1 Successful Contractor shall file an affidavit attesting that the public contract was not secured through
employment or payment of a solicitor as required by Louisiana Revised Statutes 38:2224, in accordance with
Appendix B of the enclosed contract.
21.0 PARTIAL PAYMENTS
21.1 Payments will be made to the successful Contractor as follows:
21.1.1 On or before the 30th of each month an invoice listing in detail the amount of each item of construction
completed in place and the amount of work performed will be furnished to the City Architect.
21.1.2 The City Architect will make written estimates of the items completed in place and the amount of work performed
in accordance with the contract during the current period of time between estimates.
21.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the
whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole
on projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the City until after the
completion of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety
(90%) percent/ninety-five (95%) percent of the whole, shall be certified by the City Architect for payment.
Estimates will be made monthly. LA R.S. 38:2248.A.
21.1.3.1 All public works contracts shall contain a clause stating that any punch list generated during a construction
project shall include the cost estimates for the particular items of work the design professional has developed
based on the mobilization, labor, material, and equipment costs of correcting each punch list item. The design
professional shall retain his working papers used to determine the punch list items cost estimates should the
matter be disputed later. The contracting agency shall not withhold from payment more than the value of the
punch list. Punch list items completed shall be paid upon the expiration of the forty-five-day lien period. The
provisions of this Section shall not be subject to waiver, nor shall these provisions apply to the Department of
Transportation and Development. LA R.S. 38:2248.B.
21.1.4 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).
21.2 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to
correction in the estimate rendered following discovery of an error in any previous estimates.
22.0 FINAL PAYMENT will be made as follows:
22.1 At the completion of the project, the Contractor shall notify the City Architect that all work required by the terms
of his contract for this project has been completed.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
22.2 The City Architect shall then make a thorough examination of the work. If the work is found to comply with
requirements of all contract documents, the City Architect shall issue a certificate stating the work has been
completed.
22.3 Then upon completion of the statutory 45-day lien period the Contractor shall furnish a certificate from the Caddo
Parish Clerk of Court stating that no liens have been filed against this project.
22.4 The City will then pay the Contractor the total sum remaining due, including all retainage, based on actual
quantities as verified by the City Architect.
22.5 Should any defective work or material be discovered, or should a reasonable doubt arise as to the integrity of
any part of the work completed prior to the final acceptance and final payment, there will be deducted from the
first estimate rendered after the discovery of such work an amount equal in value to the defective or questioned
work, and this work will not be included in a subsequent estimate until the defects have been remedied or the
causes for doubt removed.
23.0 PAYMENT WITHHELD
23.1 The City may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any
estimate for payment to such an extent as may be necessary to protect the City from loss on account of:
23.2 Failure of the contractor to remedy defective work.
23.3 Claim filed or reasonable evidence indicating probable filing of claims.
23.4 Failure of the contractor to make payments properly to subcontractors or for equipment, material, or labor.
23.5 When the above grounds are removed, payment shall be made for amounts withheld because of them.
24.0 Overtime
24.1 In addition to the contractor's responsibility to pay all construction inspectors overtime on weekends and
holidays worked, any contractor who begins work on a City project after twelve noon (12:00 p.m.) on a regular
weekday, and then continues to work after 5:00 p.m. on said regular weekday, may be charged overtime for all
hours and half-hours after 5:00 p.m. in which the City furnished a construction inspector to said contractor.
25.0 Monthly Meeting
25.1 The contractor shall meet at least once a month with the City's Project Manager and various City
representatives.
25.2 The main purpose of these meetings is to effect coordination, cooperation, and assistance in every practical
way to the end of maintaining progress of the project on schedule and completing the project within the contract
time.
25.3 At these monthly meetings, the following items, among other are discussed: general progress of the work
causes of any delays and methods of correcting them, contractor's monthly estimates, problems which have
arisen, potential problems, actual or anticipated change orders and deviations from contract documents.
25.4 Regular meeting dates and times may be established for these monthly meetings, when the contractor has more
than one City contract, subject to the joint agreement between the City and the contractor.
25.5 Contracts during the two-year maintenance period which follows final acceptance may be included at the
discretion of the City.
25.6 The City's Project Manager shall notify the contractor at least two (2) working days in advance of any change
to the regular meeting date and time.
25.7 A telephone notification is sufficient.
25.8 A general summary of the items which were discussed and reviewed shall be prepared by the City's Project
Manager, who shall mail a copy of said summary to the contractor within seven (7) calendar days after the
meeting date.
26.0 SAFETY
26.1 Successful Contractor will be in compliance with the Safety and Health Regulations for Construction as set forth
in the United States Department of Labor, Bureau of Standards.
26.2 The contractor agrees that the prevention of accidents to workmen engaged in the work under this agreement
and to members of the public is a responsibility of the contractor.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
26.3 The contractor agrees to comply with the Occupational Safety and Health Act of 1970 and all other laws,
regulations, and codes concerning safety, as shall be applicable to the work established by the City of
Shreveport during the progress of the work.
26.4 When so ordered by a City representative, the contractor agrees to stop any part of the work which the City
representative deems unsafe until corrective measures are taken, and the contractor further agrees to make no
claim for damages growing out of such stoppages.
26.5 Should the contractor neglect to adopt such corrective measures, the City may perform them and deduct the
cost thereof from any payment due, or to become due, to the contractor.
26.6 Failure on the part of the City representative to stop unsafe practices shall in no way relieve the contractor of
his/her responsibilities for the safety of employees or the public.
26.7 The City of Shreveport Loss Prevention Office shall conduct a No-Notice & safety inspections as deemed
necessary.
26.8 The contractor is responsible for protecting his/her employees from all hazardous chemicals known to be
present, including those brought on site by the contractors.
26.9 Contractors who bring hazardous chemicals on site shall provide the Loss Prevention Office with a list of these
chemicals, to include a copy of the material safety data sheet.
27.0 LICENSES, PERMITS, INSURANCE, AND TAXES
27.1 All costs for required licenses, permits, insurance, and taxes shall be borne by the successful Contractor.
28.0 EXAMINATION OF DRAWINGS AND SPECIFICATIONS
28.1 Each Quoter shall carefully examine drawings and specifications, or other revisions thereto and thoroughly
familiarize himself with the detailed requirements and job site thereof, prior to submitting a quote.
28.2 If any Quoter is in doubt as to the true meaning of any part of the drawings, specifications, or other documents;
or if any error, discrepancy, conflict, or omission is noted, the quoter should immediately contact the City's
Project Manager and request clarification.
29.0 INTERFERENCE
29.1 The Construction work must be carried on in such a manner, consistent with the practical conditions involved in
the erection of the new work, as to cause the least amount of interference and inconvenience to the occupants
of nearby or adjoining buildings or property.
29.2 When the Scope of Work includes work on or near any roads, the Contractor shall be responsible for maintaining
these roads in a manner that will allow passage of the resident owners to and from their homes and/or places
of business, especially during rainy weather.
30.0 LIQUIDATED DAMAGES
30.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time
specified for the completion of the work required by the contract, the sum specified below will be deducted from
any money due the Contractor not as a penalty but as liquidated damages.
30.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the
provisions.
30.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will
in no way operate as a waiver on the part of the City of any of its rights under the contract.
30.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for
safe and convenient use by the traveling public.
30.5 Based on the amount of the original contract, the following charges per contract day will be made for each such
day after expiration of the contract time or extended contract time.
When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar
days shall be used.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED
ORIGINAL CONTRACT AMOUNT DAILY CHARGE
From More Than To and Including Calendar or Fixed Day or Working Day
$0 $25,000 $80 $195
25,000 50,000 210 345
50,000 100,000 240 400
100,000 500,000 270 510
500,000 1,000,000 330 595
1,000,000 2,000,000 400 695
2,000,000 --------------- 600 825
30.6 When the contract time is on a working day basis, the schedule for working days shall be used.
30.7 The amount of liquidated damages will be deducted from any money due the Contractor under this contract,
and the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the
Contractor.
31.0 WORKMANSHIP
31.1 Workmanship shall be first quality in every respect. All measures necessary to ensure a first-class job shall be
taken.
32.0 PROTECTION OF ADJACENT WORK
32.1 Protect work and adjacent work at all times with suitable covering or by other approved methods.
32.2 All damage to work in place caused by Contractor shall be repaired and restored to original good and acceptable
condition, using same quality and kinds of materials as required matching and finishing with adjacent work.
33.0 CLEAN UP
33.1 The Contractor shall keep the construction site clean and free from an accumulation of debris or building
materials during the construction.
33.2 At the completion of the work, the entire facility and premises shall be left clean.
33.3 The Contractor shall remove from the premises all accumulations of trash and other materials which are not to
be used in the construction, on a daily basis.
34.0 ARBITRATION
34.1 Under no circumstances and with no exceptions will the Purchasing Division act as arbitrator between the
General Contractor and any subcontractor.
35.0 TIME LIMIT
35.1 It is hereby understood by the parties hereto that time is of the essence in this contract and that great energy
and diligence shall characterize all operations carried on under this agreement.
35.2 The preparation of any work away from the building shall be done at the earliest possible time, and every
precaution shall be taken in advance to avoid delays.
35.3 The Contractor shall keep constantly employed at the building, a sufficient number of workmen with sufficient
materials to satisfy the Owner that the Work is being conducted with the utmost rapidity, consistent with proper
workmanship.
36.0 SITE VISIT
36.1 Quoters are required to visit the job site prior to submitting a quote, for the purpose of becoming familiar with
site conditions, specific job requirements, and to take or verify measurements as appropriate.
37.0 CONTRACT DOCUMENTS
37.1 Shall consist of the conditions and all provisions as set forth herein, the enclosed specifications, and the City's
Standard Contract, as enclosed.
38.0 CHANGE ORDERS
38.1 All requests for extra work must be submitted in writing, showing the breakdown of materials, labor,
administration fees, and profit. A copy of the subcontractor's estimate(s) must be attached to all requests for
extra work.
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