RFQ: Southeast Area Improvements ? St. James Water Infrastructure Project (ADDENDUM)
| Agency: | Brunswick County |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 16, 2024 |
| Due Date: | Jan 26, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFQ: Southeast Area Improvements – St. James Water Infrastructure Project (ADDENDUM)
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| Category: | Public Utilities |
| Status: | Open |
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Attachment Preview
BRUNSWICK COUNTY PUBLIC UTILITIES
OPERATIONS CENTER
MAILING ADDRESS
P. O. BOX 249
BOLIVIA, NORTH CAROLINA 28422
250 GREY WATER ROAD NE
SUPPLY, NORTH CAROLINA 28462
December 1, 2023
TELEPHONE
(910) 253-2657
FAX
(910) 253-4305
Request for Qualification Statements
Progressive Design-Build Services for
Southeast Area Improvements - St. James Water Infrastructure Project
Pursuant to N.C.G.S. 143-128.1A, 2 C.F.R. 200.320(b)(2), and S.L. 2021-189 enacted by the North
Carolina General Assembly in December 2021, Brunswick County is inviting qualified Design-
Builders to submit qualifications statements for the design and construction of essential water
infrastructure enhancements in the Town of St. James area of Brunswick County as more fully set
forth herein.
Project Funding and Requirements
Brunswick County and the Town of St. James have each received an allocation of funds from the
Coronavirus State and Local Fiscal Recovery Funds (the “Fiscal Recovery Funds”) established
pursuant to Sections 602 and 603 of the Social Security Act, as added by Section 9901 of the
American Rescue Plan Act of 2021 (“ARPA”). This project is being jointly funded using Fiscal
Recovery Funds from both Brunswick County and the Town of St. James.
In using such Fiscal Recovery Funds, the Town of St. James and Brunswick County must comply
with the terms of ARPA, regulations issued by the U.S. Department of the Treasury (“Treasury”)
governing the expenditure of monies distributed from the Fiscal Recovery Funds (including,
without limitation, the Interim Final Rule (86 Fed. Reg. 26,786 (May 17, 2021) and Final Rule (87
Fed. Reg. 4,338 (January 27, 2022)), the Award Terms and Conditions applicable to the Fiscal
Recovery Funds, and such other guidance as Treasury has issued or may issue governing the
expenditure of monies distributed from the Fiscal Recovery Funds (collectively, the “Regulatory
Requirements”); and
Pursuant to the Regulatory Requirements, the Town of St. James and Brunswick County must
comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards, 2 C.F.R. Part 200, which includes, without limitation, applicable provisions
described in Appendix II to 2 C.F.R. Part 200, each of which is contained in this Request for
Qualifications or in the Progressive Design-Build Agreement in substantially the form attached
hereto, and as may be amended from time to time as required by Treasury.
Background
The County finalized a Preliminary Engineering Report (PER) that provides recommendations for
addressing the project’s objective of alleviating reduced pressure concerns in the Town of St.
James and surrounding areas during peak demand periods. This project shall follow the
recommendations in the PER, as the basis for this project. The recommendations include the design
and construction of the following:
• St. James 211 Gap Water Line – Approximately 5,920 LF of 16-inch water main, beginning
6,800 feet east E.F. Middleton Boulevard and running to the east to a point approximately
600 feet west of St. James Drive.
• 16-inch Check Valve – Check valve vault, by-pass line and associated piping and valves.
Insert into the existing 16-inch water line on E.F. Middleton Boulevard at its intersection
with Highway 211.
• E.F. Middleton Boulevard Transmission Main Extension – Approximately 4,850 LF of 16-
inch water line southward along E.F. Middleton Boulevard from Seafield Drive. Then,
approximately 1900 LF of 12-inch (nominal I.D. via trenchless installation) water line
eastward to Holly Harbor Drive.
• Design and Construction of Small Interconnections:
o Somerdale Court to Oceanic Drive – approximately 275 l.f. of 4” water line
o Worthington Place to Westland Lane – approximately 550 l.f. of 4” water line
o Medina Court to Member’s Club Boulevard – approximately 350 l.f. of 4” water
line
A more detailed Scope of Work is attached hereto. Any amendments to the Scope of Work will be
made in the form of an addendum to this Request for Qualifications. Any addendum will be
provided to all known interested design-builders and posted to the County website.
Notwithstanding the foregoing, design-builders will be responsible for ensuring that they have all
addenda. The County will not be responsible for notifying any parties. Design-Builders submitting
qualification statements should use the attached Scope of Work as a guide but may recommend
changes in the scope based upon their experiences on similar projects. The County will negotiate
and refine the final Scope of Work with the selected Design-Builder.
The selected Design-Builder will form a team with Brunswick County and execute preliminary
and final comprehensive agreements for design and construction of the Southeast Area
Improvement Project for a total project cost not exceeding the approved budget amount. The Total
Estimated Project Budget is $3,830,000.00.
Design-Builders interested in being considered for this work should submit their qualifications to:
Post Office Delivery
Bob Tweedy
Brunswick County Public Utilities
P. O. Box 249
Bolivia, NC 28422
Hand Delivery or Alternate Shipping Service
Bob Tweedy
Utilities Operations Center
250 Grey Water Road NE
Supply, NC 28462
For consideration, three (3) hard copies and one (1) electronic copy on a USB drive of the response
to this Request for Qualifications must be received by Bob Tweedy by close of business (4:30 p.m.
ET) on January 8, 2024. Brunswick County will not be responsible for the failure of any mail or
delivery service to deliver responses prior to the stated date and time. Regardless of the manner of
submission, any response received after the stated date and time will not be considered.
Incomplete responses or responses inconsistent with the required format will be disqualified from
consideration.
The Design-Builder is required to have insurance as outlined in the Minimum Insurance
Requirements attached hereto as Attachment 1 and incorporated herein by reference. The Design-
Builder will be required to provide a Certificate of Insurance with its response as evidence that it
meets the minimum requirements.
The Design-Builder must also have an active registration in the federal System for Award
Management (SAM.gov). The Design-Builder must provide proof of such registration with its
response. In addition, the Design-Builder will be required to ensure that all members of the Design-
Build team have active registrations in SAM.gov, if required by Treasury, and will provide proof
of same to Brunswick County when requested.
The Design-Builder is also required to have proper license(s) under the laws of the State of North
Carolina governing their respective trades. Proof of licensure will be required with the response.
All written questions or comments shall be submitted to bob.tweedy@brunswickcountync.gov by
close of business (4:30 p.m. ET) on December 19, 2023. A copy of all questions, further
clarifications, and responses will be made in the form of an addendum to this Request for
Qualifications and will be provided to all known interested Design-Builders. Any addendum will
also be posted to the County website. Notwithstanding the foregoing, Design-Builders will be
responsible for ensuring that they have all addenda. The County will not be responsible for
notifying interested parties.
Sections shall be divided by tabs that indicate the title of each section. At a minimum, the
qualifications statement should include the following information:
1) The company’s full legal name, primary office location, office location of project
personnel, years of experience, and a contact person.
2) List of all applicable NC Licenses for construction, engineering and/or other
trade/professional pertinent to the project.
3) An explanation of the project team selection in accordance with N.C.G.S. 143-
128.1A(b)(8).
4) Qualifications of the employees who will be assigned to the project: The project manager
and other key team members should be clearly identified. If subcontractors are to be used
for any portion of the work, they should be identified, and their qualifications included.
County reserves the right to reject any subcontractor in its sole and absolute discretion.
a) The qualifications statement shall clearly indicate who will oversee the project as well
as the roles that each individual shall perform.
b) Special emphasis shall be provided on the individuals’ backgrounds, qualifications,
certifications, and experience on related and or similar projects and experience of the
team working together and experience of the team working together. .
c) Each design-builder must certify, in its response to this Request for Qualifications, that
each design professional that is a member of the Design-Build team, including all
subconsultants, was selected based upon demonstrated competence and qualifications
in the manner provided by N.C.G.S. 143-64.31.
d) After the award of the contract, the Design-Builder may not substitute any key
personnel without obtaining written approval from Brunswick County.
5) Experience on similar projects: The qualifications statement should include a description
and contact person for at least three (3) projects that were similar in size and scope to this
project.
a) For each project experience listed, list the role played by each of the proposed team
members.
6) A project schedule including key milestones should be included. The project schedule
should start from the Notice to Proceed and include two-week review times for County
staff reviews. The anticipated project schedule is as below:
Event
Deadline
Advertise Design-Build RFQ
December 1, 2023
Receive Statements of Qualifications (SOQ)
January 8, 2024
Design-Builder Selection and Notification (2 weeks from SOQ) January 22, 2024
Execute Design-Build Agreement & Notice to Proceed (NTP)
February 6, 2024
(up to 2 months from Selection – including BOC approval)
60% Design Complete with GMP (180 days from NTP)
August 5, 2024
Construction Complete (365 days from 60% design completion) August 5, 2025
The County reserves the right to refine the Project schedule with the selected design-builder
at any time after contract award.
7) A brief description of the project approach to be used by the Design-Builder should be
included.
a) In the design-builder’s own words, 1) describe the understanding of the project, 2) the
requirements of the project, 3) the challenges associated with the project, 4) the
approach to handling the project challenges, and 5) the anticipated outcome of the
project.
b) Describe the methodology & approach to design, permitting and construction services.
c) Type and Amount of self-performed work that is anticipated.
d) List all assumptions made in preparing the project approach.
e) Discuss any additions, deletions, or changes to the Scope of Work which may improve
the project
In addition to the foregoing, the selected Design-Builder will be required to provide performance
and payment bonds for 100% of the contract amount.
Brunswick County reserves the right to request financial information for any Design-Builder in
order to support the viability of the Design-Builder.
The Design-Builder’s final contract shall be based on a lump sum amount, inclusive of permit
application fees and other expenses (printing, mileage, per diem, etc.). No additional compensation
shall be made for reimbursable items.
Qualifications Selection Criteria
Statements of Qualifications will be evaluated based on the following criteria:
1) CRITERIA 1: General Information & Relevant Firm Experience
General Information
a) Description of firm/team
b) Legal company organization; organization chart with names. The organizational chart
shall also include major subcontractors.
c) Identify the Project Manager for the Design Build firm who will be assigned to this
project with explanation of the project team selection in accordance with N.C.G.S.
143-128.1A(b)(8).
d) List of applicable North Carolina licenses for construction, engineering, or other
trades/professions pertinent to the project requirements.
Relevant Firm Experience
a) Applicant’s, service capabilities and quality as it relates to this project.
b) List and briefly describe at least three (3) comparable projects completed by your
firm or currently in progress; include your firm’s role, and discuss contract
amendment history, if applicable. For each project, include contract value and
construction value (original value plus contract amendments, if applicable), project
owner, project location, contact name and title, address, current and accurate
telephone number, fax number, and email address (if available).
c) A minimum of three (3) referrals and references from other agencies and owners. If
possible, references should be from the projects listed above.
d) Type and amount of self-performed work that is anticipated.
e) Experience with water related services with Brunswick County.
2) CRITERIA 2: Team Experience and Qualifications
a) Describe each team member’s position within the firm. Provide resumes of each
proposed team member in the Appendix.
b) Briefly describe each team member’s role on this project.
c) Provide “team” experience working together on similar projects.
d) Explain your understanding of, and experience with, the Design-Build delivery
method.
e) Provide information regarding teaming history and working relationship between the
Design-Build contractor and the Design-Build consulting engineering firm. A history
of successful working relationship with the County will have an increased weighting
in the evaluation.
3) CRITERIA 3: Project Understanding and Approach
a) Describe your understanding of the project.
b) Identify and discuss any potential problems during design and construction.
c) Identify and discuss methods to mitigate those problems.
d) Describe the work you anticipate self-performing, and the work you anticipate being
performed by sub-consultants/subcontractors.
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See Also
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The University of North Carolina
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Institution UNC - Chapel Hill Academic Affairs Institution URL for Additional Information about
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North Carolina State University
Bid Due: 5/20/2024
Institution East Carolina University Institution URL for Additional Information about this Project (Optional)
North Carolina State University
Bid Due: 5/09/2024