RFQ 26-27-214708 Sitka Crossing Upgrade

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
PHONE 907-265-2218
June 18, 2026
REQUEST FOR QUOTATION
26-27-214708
The Alaska Railroad Corporation (ARRC) is soliciting quotes from interested concerns for the
following:
Sitka Crossing Upgrade
EMAILED QUOTES WILL BE RECEIVED AT: Walkerr@akrr.com
Offers Will Be Received Until 3:00 PM Local Time on July 2, 2026
Pre-Bid: There will NOT be a pre-bid meeting for this project.
ARRC may award a contract resulting from this solicitation to the responsive bidder whose bid
conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any
or all offers if such action is in the best interest of ARRC, and waive informalities and minor
irregularities in offers received. Any resulting contract from this solicitation shall incorporate the
Standard Instructions, and General Terms and Conditions incorporated in this solicitation.
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this
bid. Should a bidder not understand any aspect of this bid, or require further explanation, or
clarification regarding the intent or requirements of this bid, it shall be the responsibility of the
bidder to seek guidance from the ARRC.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids,
accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to
award the proposed contract if it is in the best interest of the ARRC.
This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC
to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to
the execution of a formal contract
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED
TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and
conditions which conflict with this Invitation for Bid terms and conditions are considered counter
offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-
responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this Invitation for Bid and the terms and conditions of the bidder/contractor, the terms and

conditions of the Invitation for Bid will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors
on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the
Federal Highway Administration (FHWA). ARRC has a race neutral DBE Program and does not
set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall
DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies
within the U.S. Department of Transportation. If this contract is funded in whole or in part by funds
from the FTA, FEMA or the FHWA, it is imperative that you consult the Federal Terms and
Conditions portion of this solicitation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC
earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in
2007. The Alaska Railroad considers Green Star membership to be a positive
business attribute, and regards a Green Star award as a tangible sign of an
organization's commitment to environmental stewardship and continual improvement
within its operations.
Return your quote via email. The email shall be plainly marked with the following information:
1. Offeror's Name -
2. Email Subject: RFQ# 26-27-214708 Sitka Crossing Upgrade
Please direct all responses and/or questions concerning this invitation to bid in writing to Rob
Walker, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue,
Anchorage, AK 99501, telephone number 907-265-2218, email address Walkerr@akrr.com.
Questions need to be submitted one week prior to closing or they may be not accepted.
Sincerely,
Rob Walker
Logistics Manager
Alaska Railroad Corporation

TABLE OF CONTENTS
SECTION A: REQUIRED DOCUMENTS
SECTION B: BIDDER'S INSTRUCTIONS
SECTION C: SCOPE OF WORK
SECTION D: FORMS:
CONSTRUCTION BID FORM
CONTRACTOR RESPONSIBILITY QUESTIONAIRE
SUBCONTRACTOR LIST
SAMPLE CONSTRUCTION CONTRACT
SECTION E: GENERAL CONDITIONS (CONSTRUCTION)
SECTION F: SPECIAL PROVISIONS
SECTION G: COST SCHEDULE
ATTACHMENTS:
Attachment 1 Sitka Street Vicinity Map
Attachment 2 Concrete Panels Diagram

SECTION A
ALASKA RAILROAD CORPORATION
REQUIRED DOCUMENTS
REQUIRED FOR BID. Bids will not be considered if the following documents are not completely filled out and
submitted at the time of bidding:
1. Construction Bid Form
2. Cost Schedule - Section F
3. Contractors Responsibility Questionnaire - [Form 395-0136]
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete
and submit the following documents within Five (5) Working Days after receipt of written notification:
1. Subcontractor List - [Form 395-0131] - (Construction Bids Only)
REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out
and submit the following documents within the time specified in the intent to award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Contract and Notice to Proceed, ARRC Generated
3. State of Alaska Department of Labor - Notice of Work
4. Contractor's Business License and Contractors License
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls submitted to State of AK & Contracts Administrator
2. State of Alaska, DOL Notice of Completion
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SECTION B
BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
(CONSTRUCTION)
To be considered for award, Bids must be made in accordance with the following requirements:
Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder's lack of understanding of
what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to Bid,
or require further explanation or clarification regarding the intent or requirements of the same, it shall be the
responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.
Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general terms
and conditions contained in this bid package.
Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract
Documents which include, but are not limited to the "Bidders Instructions & Special Requirements", the
Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Drawings,
any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated
therein.
Examination of Site: Bidders should visit the Project Site(s) and take such other steps as may be
reasonably necessary to ascertain the nature and location of the Work, and the general and local conditions
which may affect the Work and the cost thereof.
Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents
carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction of
any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover. Any
interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or
correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other
method.
Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance of
an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders must
acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].
Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for
award, ARRC may request a Bidder to submit information regarding the Bidder's capability in all respects
to fully perform the contract requirements or the individual integrity and reliability which will assure good
faith performance. Such information shall include the Bidder's prior experience in performing comparable
Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform the
Work and whether he or she has ever been terminated or defaulted on construction work.
Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as required
by the Bid Forms and other Contract Documents and manually signed by an authorized official of the Bidder.
Bidders may make copies of the Bid Forms for submission of Bids.
Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid and
must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening bids.
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Late bids will not be considered.
Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be
allowed only as provided in ARRC Procurement Rule 1200.8.
Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with
ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the notice
of intent to award a contract is given.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule
1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which
will allow identification of the combinations most responsive to ARRC's need. The order in which the
alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the order
in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all alternatives
stated in the Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen by
ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid
security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein, in
the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance
with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the
provisions of ARRC Procurement Rule 1600.2.
AGGRIEVED BIDDER/OFFEROR: An aggrieved bidder/offeror may protest an ARRC procurement action by
filing a written protest with the procurement officer in accordance with the procedures and time limits specified
in ARRC Procurement Rules 1800.1-1800.11.
Award of Contract: Unless the solicitation is canceled or all bids are rejected, the procurement officer shall
award a contract based on the solicited bids with reasonable promptness by written notice to the lowest,
responsible and responsive Bidder whose bid conforms in all material respects to the requirements and
criteria set out in the Invitation to Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and
returned to ARRC within ten (10) calendar days, together with all required performance and payment bonds,
and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to whom award
is made shall not be permitted to occupy the project site until he has first obtained the required insurance
and submitted to ARRC proof of such insurance together with a statement certifying that said insurance
conforms to requirements set forth in the Invitation to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to execute
it, or fails to furnish the required bonds and insurance within the time specified, the amount of his bid security
may be retained by ARRC as liquidated damages.
Government Contract Requirements: If Federal funds will be used to pay for any part of the project
described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the
successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal
grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they
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apply to the subject matter of the contract.
Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains an
alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the
performance of this contract, the Contractor shall have in place a written drug and alcohol program that
includes, at a minimum, the following:
a. a requirement that all applicants present a negative pre-employment drug screen prior to being
hired by the Contractor;
b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when
showing signs and symptoms of drug and/or alcohol influence on duty;
c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol tests
following certain accidents or incidents (with the threshold level triggering testing to be determined
by the Contractor);
d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or
greater;
e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth in
49 C.F.R. 40.87(b)(screening test) and 49 C.F.R. 40.87(c)(confirmatory test) or greater;
f. a provision that outlines the consequences of a positive drug or alcohol test and the consequences
of an employee's refusal to submit to drug/alcohol testing; and
g. a provision that establishes the conditions under which an employee may return to work following
a positive drug and/or alcohol test, which at a minimum include an evaluation by a substance abuse
professional and compliance with a recommended treatment program.
The Contractor agrees that at any time during the performance of this contract, if an ARRC employee reports
to the Contractor that an employee of the Contractor or its subcontractor is showing signs and symptoms
of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC property
immediately and shall have the employee tested for drug/alcohol influence. If the employee tests positive,
the Contractor shall ensure that the employee is not returned to work on the project until he/she has met
the return to work requirements contained in the Contractor's written program.
Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be good
and firm for a period of thirty (30) days from the date of bid opening.
Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction related
work under this contract including but not limited to mobilization, equipment setup, storage, etc., taking
place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health and Safety
Plan to ARRC for compatibility acceptance.
The plan must be compatible with ARRC Safety Policies including On-Track Safety, OSHA overwater
requirements, ARRC on-site employee safety including safety for Project Managers, Construction
Managers, Flaggers, Visitors, Safety personnel, Quality Assurance staff, vendors, and the public. The plan
must outlines procedures for first aid, emergency response, chemical exposures, spills, site sign-in
requirements for site-safety briefings, coordination with ARRC dispatch, Section 6.16 (SAFETY AND
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PROTECTION), Section 6.17 (WORK SAFETY ON RAILROAD PROPERTY), and Section 6.18
(EMERGENCIES), other sections of the contract GENERAL CONDITIONS.
A complete, detailed Site-Safety Plan shall be submitted to the Project Manager at least 5 days prior to
commencement of any Work on the Project.
ALASKA BIDDER'S PREFERENCE
Preferences shall be applied to bids that qualify for an Alaska Bidder's Preference. An Alaska bidder
preference is five percent (5%). "Alaska Bidder" means a person who:
1. holds a current Alaska business license;
2. submits a bid for goods, services, or construction under the name as it appears on the
person's current Alaska business license;
3. has maintained a place of business within the State of Alaska staffed by bidder or an
employee of the bidder for a period of six (6) months immediately preceding the date of this
bid;
4. is incorporated or qualified to do business within the State of Alaska; is a sole proprietorship,
and the proprietor is a resident of the State of Alaska; or is a partnership and all partners are
residents of the State of Alaska;
5. is a joint venture, composed entirely of ventures that qualify under (1) through (4) of this
subsection.
CONTRACTOR'S INSTRUCTION FOR SUBMITTING CERTIFIED PAYROLL:
This contract may include work on an Alaska Railroad Corporation (ARRC) construction
project, which is subject to the wage/certified payroll requirements of the DOLWD and/or it
may include work on a federally funded construction project and be subject to U. S.
Department of Labor Davis-Bacon Act wage/certified payroll requirements. As part of the
contract the following will be required:
1. All contractors paid under a construction contract funded in whole or in part with federal
funds shall pay laborers and mechanics the higher of the two wages listed in this contract
from the U. S. Department of Labor (www.access.gpo.gov/davisbacon/) or from the DOLWD
(www.labor.state.ak.us/lss/home.htm). Contractors paid under ARRC only funded
construction contracts shall pay laborers and mechanics the appropriate wage established
by the DOLWD, which is often called Little Davis-Bacon wages.
2. All contractors employing laborers and mechanics under this contract, including the
owner/operator if he or she worked on the job, must submit weekly certified payrolls that
contain the information listed on the DOLWD Weekly Certified Payroll Form 07-6058, pages
1 and 2. Owner/operators working on the project as mechanics or laborers, either as prime
or subcontractor, must file certified payrolls and record all information including the hourly
wage, fringe benefits, hours worked, overtime, et cetera, however they can defer the weekly
payment and write over the total deductions and net pay boxes "owner/operator." Page 2 is
the "Statement of Compliance" and must bear an original signature. The prime contractor
is responsible for gathering the certified payrolls, with original signatures, from each
subcontractor and for submitting them, along with its own, to the ARRC Certified Payroll
Processor.
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3. Private utility companies exempt by the state of Alaska from filing certified payrolls
because they are working on their own lines must provide a copy of the state approved
sworn work affidavit indicating they are paying state DOLWD required wages. Private Utility
companies shall file Notices of Work (NOW) and Notices of Completion (NOC) with DOLWD,
listing subcontractors, if any. The DOLWD approved finalized affidavit, NOW, and NOC
shall be sent to the ARRC. The utility company shall collect original certified payrolls from
all subcontractors and submit them weekly to the ARRC as outlined in these submission
instructions.
4. These weekly certified payrolls must be uploaded to ARRC's web portal within seven
days after the regular "payday" for that certified payroll at the following web address:
https://certpayportal.akrr.com/ A website login will be required to be set up prior to the
first submission.
5. The contractor and its subcontractors are also responsible for filing certified payrolls with
DOLWD as required.
6. The certified payroll must be completely filled out by the contractor including, but not limited
to:
i. Contractor's complete name, including join ventures, Inc., LLC. etc.
ii. Contractor's license number, also called the contractor's registration
number, is required in addition to a business license to do construction work in the state.
The prime contractor must be registered even if the contractor does not work on the site,
but only uses site subcontractors.
iii. Employee's
a. Name
b. Address (domicile and mailing)
c. Social security number
d. Job classification
e. Hours worked
f. Wages/fringe benefits paid
Owner/operators working on the project as mechanics or laborers, either as prime or
subcontractor, must file certified payrolls and record all information including the hourly
wage, fringe benefits, hours worked, overtime, et cetera, however they can defer the weekly
payment and write over the total deductions and net pay boxes "owner/operator."
iv. Contracting agency project number, which is the ARRC contract/purchase
order number, is listed on the DOLWD finalized Notice of Work. This notice also lists the
DOLWD project number, project name, and location. The prime contractor will supply
all of this information to its subcontractors.
v. Week ending date and payroll numbers. The first week or part of a week
of payroll will be designated as payroll number 1 for the first week, 2 for the second week,
etc. until the final week worked on the project. The final payroll must be marked FINAL.
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vi. The Statement of Compliance must be completely filled out indicating how
fringe benefits are paid and listing the payroll period. The Statement of Compliance must
be signed, dated, and filed (delivered or postmarked) within seven days of the payment
date of the payroll. The Statement of Compliance must have an original signature.
vii. Stamp or write "Confidential" on the certified payroll to help ensure the
privacy of contractor employees. Failure to submit timely, complete, and accurate weekly
certified payrolls to ARRC may result in the delay of payment on the contract. Sample
copies of DOLWD certified payroll forms with the "Statement of Compliance" are shown in
SECTION B.
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