RFQ - SINGLE GAS MONITOR

ALLEN R. HUNSBERGER DEPARTMENT OF PURCHASING AND CONTRACTING BRENDA MILLER
DIRECTOR 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 ASSISTANT DIRECTOR
PHONE (858) 505-6367 FAX (858) 715-6452
REQUEST FOR QUOTES (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
April 13, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing a single gas monitor ("Offerors").
2. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To
see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
3. The Contracting Officer for this solicitation is Teresa Villegas, Procurement Specialist,
(Teresa.villegas@sdcounty.ca.gov )
4. Schedule: This timeline is subject to change at any time, at the County's sole discretion. The County will issue an
addendum for changes to the Questions due date, or Quote due date.
Event Description Date and Time (San Diego Time)
Questions due April 27, 2026 prior to 5:00 p.m.
Quotes due May 04, 2026 prior to 5:00 p.m.
5. Questions:
5.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation
of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via
BuyNet, by sending a message to the Contracting Officer through the "Discussions" functionality.
5.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
6. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Payment Schedule
G. Draft Agreement
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto, County's
responses to Questions, any other information posted on BuyNet, and any diligence material made available by
the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to
contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department
of Purchasing and Contracting's front desk or contact clerical support at (858) 505-6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the
County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the
Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with
either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such
submissions with the RFQ number on the outside of the packaging. Please use this method only if
unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to the
Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for
Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall
be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal Information),
PII (Personally Identifiable Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the "CONFIDENTIAL/PROPRIETARY"

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
exhibit (for example "See response 1 contained within the 'CONFIDENTIAL/PROPRIETARY'
exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other
appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the
California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance,
availability, price, and more to determine the quote(s) that provide the best value to the County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods and/or
services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's
proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the overall
total cost to the County.
5.5. When evaluating Offeror's quote, the County will appropriately consider the proposed purchase, acquisition,
or use of goods, products, and materials produced in the United States, in accordance with 2 CFR 200.322.
Offeror should include information relevant under section 200.322 in its quote in order to be considered for
such preference during evaluation.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;
the County's evaluation and results thereof. Information releasable after the conclusion of negotiations is
subject to the disclosure requirements and withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject to
the County's requirement to determine that the services can be provided more economically and efficiently by
an independent contractor than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related
documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors,

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as
explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its
officers and employees (including consultants working on or assisting with this procurement), related to this
RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any
improper contact may, at the County's sole discretion, cause Offeror to be removed from consideration for
contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may
be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the
County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors,
or any person acting in concert with Offeror without prior written approval of the County's Contracting Officer.
This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact
with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,
principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of
service to be performed by the contract; or, (ii) participated in any way in developing the contract or its
service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve
as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections
11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit
new forms to the County (forms are available from the Franchise Tax Board website listed below).

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-
2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The
P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662" must
appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the
County.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
C. SUBMITTAL ITEMS
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 Does your air monitoring device with electrochemical sensor capable of detecting acid gases meet the
specifications listed in Exhibit A - Statement of Work (YES/NO)?
YES NO

2.2 Please provide the name and list the Product Number/SKU of your product equivalent that matches the
specifications in Exhibit A. (You may also send links to your products that match these standards listed in Exhibit
A.)
Product Name Product Number/SKU
2.3 Does your company provide any training regarding your proposed air monitoring device, including instrument
operation, calibration, and maintenance? If yes, please provide a narrative to describe the training available.
YES NO

2.4 Please provide the lead time to deliver products from the date of order. Day/Weeks/Months
2.5 Please summarize in detail the length and coverage of the manufacturer's warranty.
2.6 If there is not a manufacturer's warranty, what is the best warranty you can provide for one year upon the date
of purchase? Please summarize in detail what would be covered by this add-on warranty services.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
2.7 The County has made a determination it will use the attached County Standard Terms and Conditions of Purchase
and Federal Provisions as the basis for the contract.
Confirm (YES/NO) that you agree to the Standard Terms and Conditions of Purchase and Federal Provisions
attached herein.
YES NO

If no, provide a redline of the agreement for the County review. Note: Non-Acceptance of County sample
agreement is evaluated as unfavorable and will be rated as such.
2.8 Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its
subcontractors will not and have not used federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any federal
contract, grant or any other award covered by 31 U.S.C. 1352. List as a disclosure any lobbying with non-
federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror's
subcontractors.
YES NO

3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule.
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules
section 4.2

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
D. REQUIRED FORMS
(RESERVED)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
E. STATEMENT OF WORK
1. Scope of Work/Purpose
1.1. The County of San Diego, Department of Environmental Health and Quality (DEHQ), Hazardous Incident
Response Team (HIRT), requires air monitoring devices with specific electrochemical sensors, like the HIRT
team's current equipment or County approved equivalent, for the detection of a single gas or element.
2. Current HIRT equipment
2.1. Draeger X Dock
3. Requirements
3.1. Performance Requirements
3.1.1. Uses Electrochemical Sensor
3.1.2. Accurately detects and identifies acid gas and vapor chemical threats such as:
3.1.2.1. Hydrogen Fluoride and/or Hydrogen Chloride
3.1.3. Handheld and lightweight where the device can be operated with one hand
3.1.4. Detects acid gas and vapor chemical threats quickly in real-time
3.1.5. Sample pump/module/or equivalent with a steady gas and vapor intake, for consistent sample analysis
3.1.6. Resilient operation in various temperatures
3.1.7. Resilient operation in humid conditions
3.1.8. Capable of Bluetooth and Wi-Fi connections
3.2. Hardware Requirements:
3.2.1. Ingress Protection of 54 or equivalent
3.2.2. Rechargeable Battery
3.2.3. Battery Charger
3.2.4. Protective Case
3.2.5. Applicable filters
3.3. Warranty Requirements:
3.3.1. 1-year manufacturer warranty
3.3.2. Extended warranty (as specified in the Contractor response)
3.4. Delivery Requirements
3.4.1. All devices ordered shall be delivered fully functional and configured with the appropriate electrochemical
sensors capable of detecting Hydrogen Fluoride (HF) and/or Hydrogen Chloride (HCl) or equivalent acid
gas detection capability.
3.5. Quick Reference Guide Requirements
3.5.1. The Contractor shall provide a Quick Reference Guide (Quick Sheet) for each device supplied.
3.5.2. The Quick Reference Guide shall provide clear, concise step-by-step instructions for the basic operation of
the device, including but not limited to:
- Powering the device on and off
- Performing basic operational checks
- Initiating sampling or activating the pump/module
- Interpreting display readings or alarms
- Proper shutdown procedures
- Basic troubleshooting steps
3.5.3. The Quick Reference Guide shall be written in English and provided in printed hard copy and/or digital
format.
3.6. Equivalent Product Requirements
3.6.1. The County operates Handheld Gas Detectors and Air Monitors during County and joint operations with
other agencies. The County and similar agencies are familiar with the use of our current HIRT Equipment. If
an equivalent item is proposed, the following is required.
3.6.1.1. Additional goods necessary to operate the equipment
3.6.1.2. Additional services necessary to perform or assist operation of equipment
3.6.1.3. Training for up to 2 hours for up to 20 or more students
3.6.1.4. Training will be in person within the County of San Diego's Jurisdiction or as determined by the
HIRT team Potential training locations include:

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13053
DEPARTMENT OF ENVIRONMENTAL HEALTH AND QUALITY
SINGLE GAS MONITOR
5570 Overland Ave., Suite 102, San Diego, CA 92123
4. Product Conditions and Guarantee:
4.1. If the received product(s) is or are found to either be damaged, defective, faulty, or unreliable within the first 30
days of receiving the good(s), the Contractor shall exchange, the product(s) at no additional cost to the County.
4.2. All products must meet the required performance specifications. The products shall be packaged by the
manufacturer to arrive at the County facility in brand new condition. Products shall not be refurbished or used.
5. Order & Delivery & Returns:
5.1. DEHQ will initiate an order request, and the contractor will acknowledge receipt of the order and place the order
within 4 business days.
5.2. The Contractor shall deliver the product within the lead time proposed.
5.3. All orders shipped shall meet all necessary federal, state, and local requirements and regulations.
5.4. All orders shall be shipped to:
5.4.1. Department of Environmental Health and Quality
Hazardous Materials Division Attn: George Fay
5570 Overland Ave., Suite 102
San Diego, CA 92123
5.5. Receiving Hours: 8:00am - 3:30pm Monday-Friday excluding County of San Diego observed holidays.
5.6. All packages shall include a packing slip of what has been delivered and what items may still be outstanding.
5.7. If items are missing from the delivery, the County is to contact the Contractor, and the Contractor will ship the
missing items at no additional cost to the County.
6. Invoicing
6.1. Mail invoices to:
6.1.1. Department of Environmental Health and Quality
Attention: Fiscal
PO Box 129261
San Diego, CA 92112-9261
6.1.2. Or e-mail to: DEHQAP@sdcounty.ca.gov.
6.2. All invoices must be itemized based on the pricing schedule and should be easily recognizable.
6.3. The Contractor shall not include additional charges that are not specified within the pricing schedule.
6.4. Requests for correction can be made by the County if discrepancies are noticed, the invoice will be returned and
may have the original contracted agreement attached. The Contractor shall acknowledge receipt of the invoice in
question within 2 business days. The Contractor is to re-submit a corrected invoice within 5 business days.