RFQ27002 - Sherrod Library Granit Step Resetting Project

East Tennessee State University -
Request for Quotation
Sherrod Library Granite Step Resetting Project
RFQ No. 27002
Proposal Issue Date July 24, 2026
Response Date/Time August 12, 2026/ 2:00 p.m ET
Contact:
Chloe Erwin - erwincg@etsu.edu
Procurement & Contract Services
1276 Gilbreath Drive B-16
Johnson City, TN 37614
423-439-4668

RFQ 27002 East Tennessee State University July 24, 2026
EAST TENNESSEE STATE UNIVERSITY
REQUEST FOR QUOTATION
East Tennessee State University Bid No. RFQ 27002
Procurement & Contract Services Date: July 24, 2026
1276 Gilbreath Drive Dept: Capital Planning & Facilities
Johnson City, TN 37614
Bid subject to the Minimum General Bid Conditions available at
https://www.etsu.edu/bf/purchasing.php, ETSU Board of Trustees, General Purchasing, Receipt
of Materials, & Payment of Invoices at https://www.etsu.edu/bf/fp.php.
Bids must be received by: August 12, 2026, at 2:00 p.m. ET
Mail Sealed Bids to:
East Tennessee State University
Procurement and Contracts
Attn: Chloe Erwin, Procurement Specialist
1276 Gilbreath Drive, B16
Johnson City, TN 37614
Valid bids must be in a sealed envelope with the Bid Number and Title on left bottom corner.
The name of the project, contract number, name, address, and contractor's license number of
the Bidder, expiration date of the Contractor's license, the classification applying to this bid,
and date and time of opening.
Unless otherwise requested, quote on each item separately. Provide unit prices. Brand
reference if to establish product quality, functionality, East Tennessee State University is
exempt from state, federal, and local taxes; do not include taxes in quotation. Quote F.O.B.,
East Tennessee State University, Johnson City, Tennessee. Minimum terms: Net 30 days.
Prepayment or deposits not allowed. Quotation must be typewritten or in ink & is to be a
sealed bid. Only sealed bids submitted in paper will be accepted.
(THIS IS NOT AN ORDER)
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RFQ 27002 East Tennessee State University July 24, 2026
Sherrod Library Exterior Stair Rehabilitation
Please review TECHNICAL SPECIFICATIONS and DRAWING set for complete project details.
The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and
incidentals necessary to remove and reinstall the existing exterior granite stair treads and risers at
Sherrod Library. Work shall include replacement of the designated concrete landing, restoration of
disturbed areas, and disposal of all construction debris in accordance with applicable codes and
university requirements.
Scope of Work
1. The Contractor shall perform the following work:
1. Protect adjacent sidewalks, landscaping, building entrances, and other existing surfaces from
damage during construction.
2. Provide all necessary barricades, signage, and temporary pedestrian safety measures to secure
the work area throughout the duration of the project.
3. Carefully remove the existing granite stair treads and risers to minimize damage and preserve
materials for reinstallation.
4. Clean and prepare all existing stair substrates prior to reinstalling the granite.
5. Reinstall existing granite treads and risers using an appropriate exterior-grade mortar setting
bed. All stair components shall be installed level, plumb, securely bonded, and properly aligned.
6. Replace deteriorated mortar, repair minor substrate deficiencies as required, and ensure all
joints are properly finished.
7. Replace the existing concrete landing located between Stair Set 1 and Stair Set 2, including
demolition, removal, placement of new reinforced concrete, finishing, curing, and matching
adjacent elevations and drainage.
8. Ensure all stair surfaces maintain proper slope for drainage and comply with applicable building
and accessibility requirements where applicable.
9. Clean granite surfaces upon completion of installation and remove excess mortar, stains, and
construction residue.
10. Restore any areas disturbed by construction activities to their original condition.
Stair Locations
* Stair Set 1: Approximately 9'-0" long x 16'-6" wide, 8 treads.
* Stair Set 2: Approximately 8'-0" long x 17'-0" wide, 7 treads.
* Stair Set 3: Approximately 9'-0" long x 16'-6" wide, 8 treads.
* Stair Set 4: Approximately 15'-0" long x 10'-0" wide, 12 treads.
* Stair Set 5: Approximately 9'-0" long x 35'-0" wide, 8 treads, plus an adjoining section
approximately 5'-6" long x 73'-0" wide, 5 treads.
* Stair Set 6: Approximately 14'-6" long x 10'-0" wide, 12 treads.
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RFQ 27002 East Tennessee State University July 24, 2026
Contractor Responsibilities
The Contractor shall:
* Verify all field dimensions prior to commencing work.
* Coordinate work with the Owner to minimize disruption to campus operations.
* Maintain safe pedestrian access around the work area whenever possible.
* Comply with all OSHA regulations and applicable state and local codes.
* Remove and legally dispose of all demolition materials, excess mortar, concrete debris,
packaging, and other construction waste off-site.
* Perform daily housekeeping to keep the site clean and safe.
* Protect existing utilities and notify the Owner immediately of any unforeseen conditions
requiring additional work.
* Repair any damage caused by construction activities at no additional cost to the Owner.
Project Schedule
The Contractor shall complete all work within five (5) weeks from the Notice to Proceed. The five-week
duration has been established to accommodate campus operational requirements, including scheduled
campus activities, events, pedestrian traffic, and coordination with the University calendar. The
Contractor shall coordinate all work activities with the Owner to minimize disruptions to library
operations and campus activities.
Completion is contingent upon favorable weather conditions and timely access to the work areas. The
Contractor shall provide prompt notification to the Owner of any anticipated delays, impacts to the
project schedule, or conditions that may affect the completion date. The Contractor shall make every
reasonable effort to maintain the project schedule and complete all work within the established five-
week timeframe.
BID BOND
A bid security in the amount of five percent (5%) of the bid amount must accompany each proposal by a
Certified Check, Cashier's Check, or Bid Bond to the East Tennessee State University. The successful
Vendor shall furnish approved Performance and Payment Bonds, each in the amount of one hundred
percent (100%) of the bid amount. Successful vendors are required to comply with the East Tennessee
State University insurance requirements.
All questions concerning this bid must be directed to Chloe Erwin at erwincg@etsu.edu. Deadline for
questions/comments is at 2:00 p.m on August 3, 2026. An addendum will be posted on the ETSU
Purchasing Bids webpage with questions and responses per posted schedule.
Do not contact Capital Planning & Facilities Services directly with questions/comments.
The intent of this Request for Quotation is to solicit qualified contractors to complete rehabilitation of
the Sherrod Library Stairs in compliance with ETSU design standards, construction documents, and
applicable codes.
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RFQ 27002 East Tennessee State University July 24, 2026
Invoices documenting completed work should be turned into Capital Planning & Facilities monthly.
Payment for work not completed is not allowed. The purchase order number is to be included on all
invoices.
NOTE: Include any required documents in your bid response such as evidence of insurance, proof of
TN business license and TN Contractor License, etc. Required documents not included in the bid will
cause the bid to be rejected. RFQ 27002 Sherrod Library Step Replacement Project in addition to
information listed above must be on the outside of the bid response envelope.
BID OPENING
All sealed bids must be received by ETSU procurement office by 2:00 p.m. on August 12, 2026, located at
ETSU, Dossett Burgin Bldg, Procurement and Contract Services, 1276 Gilbreath Drive, B-16, (Basement)
Johnson City, TN 37614.
Late bids will not be accepted. All bid opening attendee will be required to complete a bid opening sign-
in sheet. Accepted bids will be opened publicly at 2:00 p.m. in the lobby area of Procurement and
Contract services office. Company name and total price will be announced out loud, with full review of
bid requirement compliance to follow.
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RFQ 27002 East Tennessee State University July 24, 2026
RFQ 27002 Schedule of Events:
The following Schedule of Events represents the Institution's best estimate of the schedule that will be
followed. Unless otherwise specified, the time of day for the following events will be between 8:00
a.m. and 4:30 p.m., Eastern Time. All dates are University business days.
RFQ 27002 SCHEDULE OF EVENTS
NOTICE: The University reserves the right, at its sole discretion, to adjust this schedule
as it deems necessary. The University will communicate any adjustment to the Schedule
of Events to potential bidders.
TIME
(all DATE
EVENT
times
are EST)
1. University Issues RFQ July 24, 2026
2. Disability Accommodation Request Deadline Noon August 3, 2026
3. Written Questions/Comments Deadline from 2:00
August 3, 2026
Bidders p.m.
4. University Responds to Written 4:30
August 7, 2026
Questions/Comments from Bidders p.m.
2:00
5. Intent to Bid August 8, 2026
p.m.
2:00
6. Bid Deadline & Bid Opening August 12, 2026
p.m.
7. University Issues Intent to Award Letter and
August 2026
Opens RFQ Files for Public Inspection
8. Award of Contract August 2026
9. Contract Effective Date Upon Final Execution
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RFQ 27002 East Tennessee State University July 24, 2026
Instruction to the Bidders
1. Written questions regarding this solicitation can be emailed Chloe Erwin at
erwincg@etsu.edu. DO NOT CONTACT CAPITAL PLANNING AND FACILITIES SERVICES
DIRECTLY WITH QUESTIONS. Any amendments will be issued from the ETSU Procurement
office and posted on the ETSU/bids webpage. It is vendors responsibility to check website
for updates. All questions must be submitted by August 3, 2026, at 2:00pm. Any questions
submitted after this time will not be accepted. Responses will be provided by ETSU to all
bidders by August 7, 2026. No decisions or changes are binding to the project unless they
are received in writing from the ETSU Procurement office.
2. Bid responses are to be sent or delivered to the Procurement office address in a sealed
envelope. RFQ 27002 must appear clearly on the outside of the bid response envelope in
addition to information listed in item 22 of Instructions to Bidders.
Bid Packet must include:
1. Signed Cost Sheet
2. Original Bid Bond (Surety Form acceptable)
3. Signed Certification of Bidder Regarding Debarment
4. Signed Worker's Compensation Certification of Coverage
All physical bids must be submitted in writing or typed on this form. Bidders shall be
responsible for actual delivery of bids during business hours at the University by the closing
date referenced herein. ETSU business hours are Monday - Friday, 8:00 a.m. to 4:30 p.m.
EST. Any bids which are late will not be considered and will remain unopened. Bids are due
August 12, 2026, by 2pm EST.
3. All Bidders must have proper business and TN Contractor license prior to submitting bid and
include proof of license in bid response.
4. Any conditions which the Bidder wishes to stipulate other than shown herein must be so
stated in writing and attached hereto. No deviation in terms and conditions will be allowed
unless accepted by the University.
5. The successful bidder is responsible for any damages to ETSU property and is also responsible
at the vendor's expense for the repair of such damages. This also includes damages to
landscape areas.
6. ETSU is a Tobacco-Free Campus, where all use of tobacco is restricted to private vehicles. The
policy can be found at https://www.etsu.edu/tobaccofree/policy.php.
7. Drug Free Workplace Requirements: Private employers with five or more employees desiring
to contract for construction services attest that they have a drug free workplace program in
effect in accordance with TCA 50-9-112.
8. All vehicles on ETSU property must comply with the University Parking and Traffic Regulations
which can be found at http://www.etsu.edu/fa/fs/parking.
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RFQ 27002 East Tennessee State University July 24, 2026
9. Bidder must provide and maintain a commercial general liability policy. The policy shall
provide coverage which includes, but is not limited to, bodily injury, personal injury, death,
property damage and medical claims, with minimum limits of $1,000,000 per occurrence,
$3,000,000 in the aggregate. The Bidder shall maintain workers' compensation coverage, or
a self-insured program as required under Tennessee law, with Employer's Liability Limits of
$100,000. The Bidder shall include a certificate of insurance with bid response. If any policy
providing insurance required by the contract is cancelled prior to the policy expiration date,
the Bidder, upon receiving a notice of cancellation, shall give immediate notice to the
Institution. The enumeration in the contract or in this document of the kinds and amounts of
liability insurance shall not abridge, diminish or affect the contractor's legal responsibilities
for the consequences of accidents arising out of or resulting from the services of the
successful bidder under this contract.
If the Bidder does not have required insurance limits at the time of submission, the Bidder
must still submit a valid and current insurance certificate. However, successful Bidder must
submit certificate with the required limits prior to ETSU awarding the bid.
10. ETSU's terms are Net 30. ETSU does not make prepayments or deposits for services not
rendered. Payment is made by direct deposit. The successful bidder will be required to set up
direct deposit with the University.
11. Non-Discrimination. The parties agree to comply with Titles VI and VII of the Civil Rights Act
of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act
of 1973, Executive Order 11, 246, American Disabilities Act of 1990 and the related regulations
to each. Each party assures that it will not discriminate against any individual including, but
not limited to, employees or applicants for employment and/or students because of race,
religion, creed, color, sex, age, disability, veteran status or national origin. The parties also
agree to take affirmative action to ensure that applicants are employed and that employees
are treated during their employment without regard to their race, religion creed, color, sex,
age, disability, veteran status or national origin. Such demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation,
and selection available to employees and applicants for employment.
12. Liability. The Contractor, being an independent contractor and not an employee of East
Tennessee State University, agrees to hold harmless the University from any and all liability
not specifically provided for in this contract.
13. Termination for Convenience. The Institution may terminate this Contract without cause for
any reason. Termination under for convenience shall not be deemed a Breach of Contract by
the Institution. The Institution shall give the Contractor at least sixty (60) days written notice
before the effective termination date. The Contractor shall be entitled to receive
compensation for satisfactory, authorized service completed as of the termination date.
However, in no event shall the Institution be liable to the Contractor for compensation for
any service that has not been rendered. Upon such termination, the Contractor shall have no
right to any actual general, special, incidental, consequential, or any other damages
whatsoever of any description or amount.
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RFQ 27002 East Tennessee State University July 24, 2026
14. Termination for Cause. If the Contractor fails to perform its obligations under this Contract in
a timely or proper manner, or if the Contractor violates any term of this Contract, the
Institution shall have the right to immediately terminate the Contract and withhold payments
in excess of fair compensation for completed services; provided, however, Institution shall
have the option to give Contractor written notice and a specified period of time in which to
cure. Notwithstanding the above, the Contractor shall not be relieved of liability to the
Institution for damages sustained by virtue of any breach of this Contract by the Contractor.
15. Subcontracting. The Contractor shall not assign this Contract or enter into a subcontract for
any of the services performed under this Contract without obtaining the prior written
approval of the Institution. If the Institution approves such subcontracts, they shall contain,
at a minimum, sections of this Contract pertaining to "Conflicts of Interest" and
"Nondiscrimination". Notwithstanding any use of approved subcontractors, the Contractor
shall be the prime contractor and shall be responsible for all work performed. Billing and
payment will be to the Contractor submitting the bid.
16. Conflicts of Interest. The Contractor hereby agrees, warrants, and assures that no person
shall be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of this Contract or in the employment practices of the
Contractor on the grounds of disability, age, race, color, religion, sex, veteran status,
national origin, or any other classification protected by Federal, or State constitutional or
statutory law. Upon request, the Contractor shall show proof of such nondiscrimination and
shall post in conspicuous places, available to all employees and applicants, notices of
nondiscrimination.
17. Prohibition of Hiring Illegal Immigrants. By responding to this bid, the Bidder is attesting that
the Bidder will not knowingly utilize the services of illegal immigrants and will not knowingly
utilize the services of any subcontractor that does so in delivery of the goods / services
under this order. If the Bidder is discovered to have breached this attestation, the Bidder
shall be prohibited from supplying goods / services to any University / State institution for a
period of one (1) year from the date of discovery of the breach, Rules of Finance and
Administration, 0620.
18. Inspection. All bids will be publicly opened and are subject to public inspection after the
award. Bidders may be present at bid opening. All proposers should know and shall be
deemed responsible for knowing the facts documented in the institution's procurement files
on the day the institution opens the bid files for public inspection for seven (7) calendar
days. Any issues raised by bidders after the seven-day period shall not be considered.
19. Acceptance and Award. The University reserves the right to reject any and all bids and to
waive any informality in bids and, unless otherwise specified by the Bidder to accept any
item in the bid. Action to reject all bids shall be taken for unreasonably high prices, errors in
the bid documents, cessation of need, unavailability of funds, or any other reason approved
by the University / Tennessee Board of Regents, as appropriate.
a. Contracts and purchases will be made with the lowest, responsible, qualified Bidder.
The quality of the articles to be supplied, their conformity with the specifications,
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RFQ 27002 East Tennessee State University July 24, 2026
their suitability to the requirements of the University, cash discount offered, and the
delivery terms will be taken into consideration.
b. Discounts offered for less than net 30 days cannot be considered in the cost
evaluation but will be taken when paying invoices.
c. If a Bidder fails to state a time within which a bid must be accepted, it is understood
and agreed that the University shall have sixty (60) days to accept.
d. A written purchase order mailed or otherwise furnished, to the successful Bidder
within the time period specified in the bid results in a binding contract without further
action by either party. The contract may not be assigned without written University
consent.
e. If agreeable to the awarded vendor, other state institutions of higher education may
purchase off the contract during the same period as the University.
20. Iran Divestment Act. The requirements of Tenn. Code Ann. 12-12-101 et.seq., addressing
contracting with persons with investment activities in Iran, shall be a material provision of
this Contract. The Contractor agrees, under penalty of perjury, that to the best of its
knowledge and belief that it is not on the list created pursuant to Tenn. Code Ann. 12-12-
106.
21. Boycott of Israel. The Contractor certifies that is not currently engaged in and will not for
the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann.
12-4-127. This provision shall not apply to contracts with a total value of less than two
hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10)
employees.
22. In accordance with T.C.A. 62-6-119 all contractor license information, including electrical,
plumbing, and HVAC must be listed on the outside of the bid envelope for projects of
$25,000 or more. All masonry contractor information must be included for masonry portions
of a project exceeding $100,000. In order to comply, list the name of the project, contract
number, name, address, and contractor's license number of the Bidder, expiration date of
the Contractor's license, the classification applying to this bid, and date and time of
opening. All contractor information must be included for any of the above types of
contractors. If this information is not listed, the bid will be deemed non-responsive.
23. In case of default by the bidder or contractor, East Tennessee State University may procure
the articles or services from other sources and hold the bidder or contractor responsible for
any excess cost occasioned thereby.
24. Non-Collusion:
A. Neither the said vendor nor any of its officers, partners, owners, agents,
representatives, employees or parties interest, including this affiant, has in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other
responder, firm, or person to submit a collusive or sham offer in connection with the
award or agreement for which the attached offer has been submitted or to refrain from
making an offer in connection with such award or agreement ,or collusion or
communication or conference with any other firm, or, to fix any overhead, profit, or cost
element of the offer price or the offer price of any other firm, or to secure through any
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