Bid Solicitation: S-25700-00012306
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Responses Due in 5 Days, 21 Hours, 30 Minutes
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Header Information
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Bid Number:
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S-25700-00012306
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Description:
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RFQ - Service Contract for Janitorial Services in Warrenton, Oregon
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Bid Opening Date:
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12/19/2024 03:00:00 PM
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Purchaser:
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Robert Johnson
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Organization:
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Department of State Police
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Department:
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25703 - Gaming & Business Services
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Location:
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FACIL - HQ Facilities
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Fiscal Year:
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25
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Type Code:
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RQ - Request for Quote
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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12/12/2024 08:44:49 PM
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Info Contact:
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Robert Johnson, robert.johnson@osp.oregon.gov, 971-304-5515
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Open Market
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Pre Bid Conference:
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There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.
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Bulletin Desc:
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The State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP Astoria Area Command, located at 2320 SE Dolphin Ave, Warrenton, OR 97146. See Items and Questions sections for additional details.
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Ship-to Address:
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OSP Astoria Area Command
2320 SE Dolphin AV
Warrenton, OR 97146
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503)861-0781
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Bill-to Address:
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HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503)378-3720
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Print Format:
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File Attachments:
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Sample Contract - Astoria Janitorial v2.pdf
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Form Attachments:
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Required Quote Attachments
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Discipline Type:
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Personal Services
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Procurement Method:
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Intermediate Procurement
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be two years, with renewal options up to ten years. Answer "Yes" to acknowledge.
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2
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2.0
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Yes
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A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
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3
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3.0
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Yes
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Best interest of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
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4
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4.0
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Yes
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Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
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5
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5.0
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Yes
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If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
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6
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6.0
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Yes
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Answer "Yes" to confirm that you've entered pricing on the Items tab, including monthly price, annual carpet cleaning service, and hourly rate for exceptional services.
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7
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7.0
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Yes
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Please list three companies/agencies that you provide similar services to.
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8
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8.0
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Yes
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Please include (or attach) some basic information about your company, experience, and ability to provide the services.
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9
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9.0
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Yes
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Please note that the desired start date for services is January 1, 2025. Please provide when your firm is available to start, if awarded.
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Amendments:
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Amendment #
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Amendment Date
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Amendment Note
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1
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12/13/2024 02:55:38 PM
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Uploaded corrected Sample Contract; clarifies services are requested to start after the first of the year. Fixed some typos in Questions 8 and 9. Attachment File Changes: Header 1. File 'Sample Contract - Astoria Janitorial~1.pdf': File 'Sample Contract - Astoria Janitorial~1.pdf' deleted . 2. File 'Sample Contract - Astoria Janitorial v2.pdf': File 'Sample Contract - Astoria Janitorial v2.pdf' added .
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Item # 1:
(
910
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39
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Enter monthly rate for services from January 2025 through December 2026, including all services found in Exhibit A, except annual extraction carpet cleaning.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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24.0
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MONTH - Month
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
910
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39
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Enter hourly rate for Exceptional Services as requested for 2025-2026.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 3:
(
910
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39
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Enter price for extraction Carpet Cleaning (Annual Service) for years 2025 & 2026.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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2.0
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YR - Year
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4:
(
910
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39
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Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed to Agency.
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NIGP Code:
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910-39
Janitorial and Custodial Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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OREGON_OREGON_AWS_PROD_BUYSPEED_2_bso
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