RFQ 2026-710 SECURITY GUARD/FIRE WATCH SERVICES - TERM CONTRACT

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
REQUEST FOR QUOTATION
THIS IS NOT AN ORDER
Show the following on the outside of the
offer envelope OR email subject line:
RFQ 2026-710 Security Guard/Fire DATE ISSUED: DUE: Prior to 2:00 p.m., Local Time
Watch Services - Term Contract June 1, 2026 DATE: June 12, 2026
The Anchorage School District (referred to as the "District") invites offers from qualified vendors to provide Security
Guard/Fire Watch Services - Term Contract, in accordance with the following documents that are a part of this RFQ
2026-710:
Section Title Pages
Cover Page Request for Quotation Consisting of 1 page
Section I Instructions to Offerors Consisting of 4 pages
Section II Specifications Consisting of 6 pages
Attachment A Signature Page/Offer Form Consisting of 2 pages
Attachment B Offeror's Checklist Consisting of 1 page
AVAILABILITY OF RFQ:
This Request for Quotation (.pdf) is available electronically at the District's Purchasing website:
www.asdk12.org/purchasing/.
CONTRACT:
A sample copy of the Form of Contract can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Sample_Contract/FORM_OF_CONTRACT.dotx
AWARD:
Award will be made to the lowest responsive, responsible offeror in accordance with Board Policy 3311, Administrative
Regulation 3311.1(a).1, with preference to local offerors applied. Evaluation for determining the lowest offer shall be
made in the aggregate. TO BE CONSIDERED FOR AWARD, ALL ITEMS MUST BE OFFERED.
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2026/2026-710.xlsx

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
SECTION I
INSTRUCTIONS TO OFFERORS
A. GENERAL REQUIREMENTS
This solicitation is a REQUEST FOR QUOTATION (referred to as "RFQ") governed by applicable
Anchorage School Board Policies, including Section 3311 of said Policies. School Board Policies are available
at https://www.boardpolicyonline.com/?b=anchorage. Offerors should read this RFQ and review all
instructions contained herein. Incomplete or incorrect offers may be rejected as not conforming to the essential
requirements of this RFQ. Offers submitted on other than the prescribed forms contained in this RFQ may be
rejected. Offerors may copy the forms contained in the RFQ for use in their offers; however, substitute forms
or formats are unacceptable.
B. EXAMINATION OF CONTRACT DOCUMENTS
Offerors should read this RFQ and review all instructions contained herein. The submission of an offer shall
constitute acknowledgement that the offeror has thoroughly examined and is familiar with the solicitation
documents.
C. DEBARMENT AND SUSPENSION
Offerors must fully comply with the requirements regarding debarment and suspension in Subpart C of 2 CFR
Part 180, as adopted by the Department of Education at 2 CFR 3485.12. Offerors are responsible for ensuring
lower tier covered transactions include a term or condition requiring compliance with Subpart C of 2 CFR Part
180 and 2 CFR Part 3485, entitled Responsibilities of Participants Regarding Transactions. Contractors,
subcontractors, or suppliers that appear on the Excluded Parties List System are not eligible for award of
contracts that are a covered transaction under Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Offerors
may access the Excluded Parties List System at www.sam.gov.
D. CONFLICT OF INTEREST
The Contractor agrees to certify that Anchorage School District employees, School Board members, or a
member of their household are not in conflict of interest with the contract and Board Policy as stated in
Board Policy 3311, Administrative Regulation 3311.1(E).1.
E. FIRM OFFER
Offers made in response to this RFQ must be good and firm for a period of 60 calendar days from the date
specified for submittal of offers.
F. WITHDRAWAL OF OFFERS
Offers may be withdrawn on written request delivered to the District Purchasing Senior Director (email is
acceptable) only prior to the time specified for submittal.
G. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
H. FEDERAL EXCISE TAXES
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when required.
I. PRICING AND PAYMENT
1. All prices shall be net and FOB Destination. In the case of discrepancy in the extended price calculation(s),
the unit price(s) will prevail.
2. Payment will be made within 30 days after acceptance by the District. The District reserves the right to
exercise a 10 day inspection period upon receipt, prior to acceptance. The District will provide
notification(s), in writing, of any product not meeting the specifications contained herein. Any product
determined to not meet the required specifications will be returned to the successful offeror, at no
additional cost to the District and/or replaced with a product which meets or exceeds the required
specifications. A successful offeror's failure to furnish a product that does not meet or exceed the required
specification may be found in default, and their award may be cancelled in part or in whole, as determined
by the District. Official acceptance shall be determined after an inspection of the product.
3. All prices shall be stated in U.S. dollars.
J. DELIVERY REQUIREMENTS - NOT APPLICABLE TO SOLICITATION/CONTRACT
K. QUESTIONS; METHOD FOR CLARIFICATION
Any offeror in doubt as to the true meaning of any part of this RFQ may submit to the District a written request
for an interpretation thereof. Questions must be received by the District's Purchasing Department no later than
five (5) calendar days prior to the date set for the submission of offers. Oral questions cannot be answered and
are not binding for this RFQ. Questions can be submitted as follows:
Reference: RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
Email: purchasing@asdk12.org
[OR fax: Anchorage School District Purchasing Department @ 907-243-6293]
Attn: Lisa Young, Purchasing Agent
L. SUBMISSION OF OFFERS
1. Complete offers MUST be in the office of the Purchasing Department, Anchorage School District, 4919
Van Buren Street, Anchorage, Alaska prior to the time and date stated on the Cover Page of this RFQ. It
is the responsibility of the offeror to ensure that their complete offer and acknowledgement of subsequent
addenda, if any, are in the office of the Purchasing Department prior to the time of the scheduled offer
opening.
2. Offerors should be aware that addenda may be issued for this RFQ. It is the offeror's responsibility to
ascertain if addenda have been issued by checking the District's Purchasing website:
https://www.asdk12.org/Page/5417.
3. No oral change or interpretation of the provisions contained in this RFQ is valid. Written addenda may be
issued when changes, clarifications, or amendments to offer documents are deemed necessary by the
District.
4. The Signature Page (Attachment A) must be completed and signed by an authorized representative of the
firm submitting the offer. Additional information requested in this RFQ shall be submitted as indicated on
the Offeror's Checklist (Attachment B).
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
5. Offers may be submitted by mail or via email. Offers submitted by mail must be sent to the address
provided in the header of the Cover Page of this document and must also reference RFQ 2026-710 Security
Guard/Fire Watch Services - Term Contract on the outside of the envelope. Offers submitted via email
must be sent to purchasing@asdk12.org and reference RFQ 2026-710 Security Guard/Fire Watch Services
- Term Contract in the email Subject line.
M. RIGHT OF REJECTION AND CLARIFICATION
The District reserves the right to reject any and all offers, to request clarification of information from any
offeror, and to waive irregularities in the offer procedures. The District is not obligated to enter into a contract
on the basis of any offer submitted in response to this RFQ. The District reserves the right, at its sole discretion,
to cancel this RFQ or any part thereof, at any time, prior to the award of contract under this RFQ.
N. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, offerors may be required to submit additional information, which the District may
deem necessary to further evaluate the offeror's submission. Responses are due within three (3) calendar days
of request by the District.
O. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation of any
offer. The District shall not be liable for any cost incurred by an offeror in responding to this solicitation or
incurred for any work done, even in good faith, prior to execution of a contract and issuance of a notice to
proceed, including but not limited to: offer preparation costs and other costs, including attorney fees associated
with any challenge (administrative, judicial or otherwise) to the determination of the lowest responsive,
responsible offeror and/or award of contract and/or rejection of offers. By submitting an offer, each offeror
agrees to be bound in this respect and waives all claims to such costs and fees.
P. PROTEST AND APPEAL PROCESS FOR AGGRIEVED OFFERORS
1. An interested party may protest a solicitation or a proposed award of a contract in accordance with Board
Policy 3311, Administrative Regulation 3311.1(c).1. All protests must conform to the submission
requirements established therein.
2. A protest as to the specifications and/or terms and conditions of a solicitation must be received by the
Purchasing Senior Director at least five (5) calendar days prior to the due date of the offer; failure to protest
as provided herein constitutes a waiver of any objection to the solicitation.
3. Protest of any proposed award must be received by the Purchasing Senior Director within three (3) business
days after issuance of the notice of intent to award.
4. Any appeal of a denied protest shall be performed in accordance with Board Policy 3311, Administrative
Regulation 3311.1(c).1.
5. This procedure is not applicable to purchases under $25,000.
Q. PROTECTION OF PROPERTY
See sample Form of Contract for Protection of Property terms and conditions
R. PUBLIC RECORDS CLAUSE
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
This RFQ and the resulting offers received, together with copies of all documents pertaining to the award of a
contract, will be kept by the Purchasing Department and made part of the record which will be open to public
inspection. If an offer contains any information which is proprietary or confidential, each page of the offer
containing such information must be clearly marked. Cost or price information will be open to public
inspection.
S. NONDISCRIMINATION
See sample Form of Contract for Nondiscrimination terms and conditions
T. ALASKA BUSINESS LICENSE
The selected offeror must provide the District with the offeror's Alaska business license number prior to award.
Offerors should contact the State of Alaska; Department of Commerce, Community and Economic
Development; Division of Corporations, Business & Professional Licensing, for information regarding business
licensing. Contact information, information regarding business licensing, and business licenses, is available at
www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
U. LOCAL PREFERENCE
Contracts shall be awarded by written notice issued by the Purchasing Senior Director to the lowest responsive,
responsible offeror; however, some preferences may be given to local offerors using the sliding scale in Board
Policy 3311, Administrative Regulation 3311.1(a).1, when funds are available and such preference is not
prohibited by the funding source. Local preference may be applied to any District procurement which utilizes
cost as an evaluation criteria.
V. BRAND - NOT APPLICABLE TO SOLICITATION/CONTRACT
W. ASSIGNMENT
See sample Form of Contract for Assignment terms and conditions
X. WARRANTY - NOT APPLICABLE TO SOLICITATION/CONTRACT
Y. OCCUPATIONAL SAFETY AND HEALTH WARRANTY - NOT APPLICABLE TO
SOLICITATION/CONTRACT
Z. INDEMNIFICATION
See sample Form of Contract for Indemnification terms and conditions
AA. HOLD HARMLESS
See sample Form of Contract for Hold Harmless terms and conditions
BB. TERMINATION
See sample Form of Contract for Termination terms and conditions
END OF SECTION
SECTION I - INSTRUCTIONS TO OFFERORS Page 4 of 4

ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
SECTION II
SPECIFICATIONS
A. GENERAL REQUIREMENTS
1. It is the intent of the District to solicit offers from various licensed and bonded firms to provide unarmed
security guard/fire watch services, on an "as required" basis, at various District facilities, located within the
municipal boundaries, on an "on-call" basis, as required by the Contract Administrator or designee.
B. CONTRACT ADMINISTRATION
1. Contractor is to provide all supervision, labor, uniforms, tools, equipment, materials, supplies, and
transportation to satisfactorily perform the protection and/or patrol services in the manner and the
frequencies to properly provide security guard/fire watch services for any special security/fire protection
when existing security and fire alarm systems are out of service during normal business hours or if the
security and fire alarm systems have been disabled for any reason during after-hours, as set forth in these
specifications, on an "as required" basis.
2. Contractor shall supply the names of at least two (2) representatives able to represent the Contractor in
every aspect pertaining to the work required by these specifications within twenty-four hours of any
resulting contract. The representatives, their location, and their availability must be satisfactory to the
Contract Administrator or designee.
3. Contractor shall maintain phone service twenty-four (24) hours a day for the purpose of receiving call-out
notices. The appropriate phone numbers shall be supplied to the Contract Administrator or designee
within twenty-four (24) hours of award of any resulting contract.
4. Scheduled Service - Hourly Rate, Per Guard, for performing security guard/fire watch services.
Minimum eight (8) hour advanced notice of call-out.
5. Emergency Service - Hourly Rate, Per Guard, for performing security guard/fire watch services. Less than
eight (8) hours advanced notice of call-out. May require two (2) hour response time. After eight (8) hours
of service, Scheduled Service Hourly Rate will apply.
C. CONTRACTOR'S QUALIFICATIONS
1. The Offeror must have experience in the security business and be able to show evidence of the successful
completion of previous contracts equal in scope to this contract.
2. The District may require within three (3) working days of quote deadline a statement of experience which
includes:
a. A minimum of five (5) years combined experience in Security Business and as a Security Officer which
is equal to the services being solicited.
b. A list of former security contracts, the scope of those contracts and the value of those contracts.
c. Appropriate references.
3. LICENSES: Offerors shall have all licenses required to perform this type of work.
D. WORK AND SERVICES REQUIRED
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
1. Safety & Property
a. Perform all necessary services to assure the safety and protection of building occupants and real and
personal property against injury, loss of damage from any preventative cause, including, but not limited
to, fire, theft, and trespass.
b. The Contractor shall be responsible to see that his employees do not disturb papers on desks, open
desk drawers or cabinets, or use District telephones or other property, except as authorized.
2. Hazardous Conditions
Report daily to the Contract Administrator or his/her designee, any observed, potentially hazardous
conditions and items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken
or slippery floor surfaces, and etc.
3. Unauthorized Access
Discover, document and report any persons gaining unauthorized access to the property, contact
Anchorage Police Department for assistance, if necessary.
4. Law and Order
Maintain order within the areas of assignment.
5. Reports and Records
Prepare required orders, instructions, and special and daily reports, including reports on accidents and fires.
Maintain and make available all records in connection with the duties and responsibilities of the contract.
6. Additional Duties
Turn off unnecessary lights, fans, coffee pots, etc., lock doors, close windows, open and secure doors and
gates, as required.
7. Traffic Control
Serve as required in traffic direction and control around District buildings. Monitor activities in restricted
parking areas.
8. Key Control
Receive, issue, and account for all keys to secured buildings (see paragraph J below).
9. Injury or Illness, Civil Disturbances and Emergency Assistance
Perform other such functions as may be necessary in the event of injury, illness, civil disturbances,
emergency, unusual occurrence or other criminal acts affecting the security, safety and/or the interests of
the District, its employees, property, and the general public lawfully in buildings or grounds under the
control of the District. As necessary, summon appropriate assistance, such as the local fire and/or police
departments, and immediately notify the Contract Administrator or other designated officials. When
directed by Police or Fire Department officials, security guards shall assist in duties needed within the
facility covered in this contract.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
10. Operation of Equipment
When required by written instructions from the Contract Administrator, or the designee, perform minor
operations and/or record data in connection with the operation of building safety systems.
11. Building Rules and Regulations
Observe and enforce rules and regulations governing the District or public buildings or grounds.
12. Change of Duties
The District reserves the right to act through its Contract Administrator or designee to amend, modify,
and reissue the orders, and to issue orders for assignment of guards to other buildings or areas. Any
addition, deletion or modification of orders or assignments which directly affect the man-hours required
to perform the services provided under the contract will be accounted for through the billing process.
E. CONTRACTOR'S USE OF SITE
1. Contractor is responsible for all safety considerations and precautions required while performing security
guard/fire watch services to ensure that all laws pertaining to workplace safety are followed.
2. Contractor may not use areas specifically designated for use by the Owner without prior approval from the
Contract Administrator or designee.
F. QUALIFICATIONS OF PERSONNEL
1. General
Background Check and Interested Person's Report Information:
The District may require removal from work sites, those security personnel who are deemed objectionable
and whose continued employment on District premises is deemed contrary to the public interest or
inconsistent with the best interests of the District.
2. Security Guards/Fire Watch
Experience, Training and Communication: Each Security Guard/Fire Watch dispatched to District
locations will have a complete background check made by the Contractor and the results of such checks
shall be made available to the District upon request.
a. Shall be U.S. citizens or have a valid resident alien status.
b. Be fully literate in the English language (i.e. be able to read, write, speak and be understood). Oral
command of the English language must be sufficient to permit full communication, particularly in
times of stress.
c. Have a valid driver's license.
d. High school diploma or equivalents, with sufficient training and experience in a responsible
security/fire watch position.
e. Successfully completed State required training in the following: technique and patrol, first aid, including
CPR, public relations, safety, proper use of telephones and radio, proper use of written report forms,
sight hours on-site training by supervisor of the Contractor verified and documented and made
available upon request by the District.
f. Shall be capable of sufficient self-defense, to reasonably protect themselves or a citizen from a potential
attacker.
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
g. Guards/Fire Watch shall not be considered for this contract if they currently or in the past had been
involved in: (a) any felony or sex conviction, (b) military conduct resulting in dishonorable or
undesirable discharge, (c) any pattern of irresponsible behavior, including but not limited to
unreasonable driving, or a problem employment record.
3. Physical Capabilities:
a. Freedom from any communicable disease.
b. Binocular vision, which is correctable to 20/20 vision.
c. Ability to distinguish shades of colors.
d. Sufficient hearing to safely carry out all duties of the job.
e. Freedom from drug use, except prescribed medication as evidenced by urinalysis test.
f. Freedom from disease or condition that results in indistinct speech.
g. Free from any known physical or emotional disorder, or any hindrance that may inhibit or preclude
meeting the professional standards required by the contract.
4. Appearance
Uniformed in appropriate company attire with identification badge, typical of a professional security guard
personnel.
5. Consumption of tobacco products, liquor and/or drugs
The consumption and/or use of tobacco products, drugs or alcoholic beverages while on duty in District
facilities or grounds are strictly prohibited. Although the Contractor shall be responsible for insuring
compliance with this provision, the Contract Administrator or designee reserves the right to make such
dismissals 'on the spot' when required. If such dismissal occurs, the Contractor shall be responsible for
providing replacement personnel within one (1) hour of notification.
6. Standards of Conduct
The Contractor shall be responsible for maintaining satisfactory standards of employee competency,
conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect
to its employees as may be necessary. The security guard/fire watch is expected to be in frequent contact
with District employees, students, public and contractors. A security guard/fire watch is expected to be
effective in establishing and maintaining a good relationship between the security organization, individuals
in the District, and customers. An improper attitude on the part of the guard can seriously damage the
cooperative relationship that must exist between the Contractor, employees and customers. A security
guard/fire watch is to be well trained in being courteous, acting with restraint, using judgment and common
sense.
G. PAYMENTS TO CONTRACTORS
1. Payment Method
The District will make periodic payments for services rendered under this contract, provided all services
covered have been satisfactorily completed. The Contract Administrator or designee is authorized to
identify work to be performed by the Contractor, as necessary, and specify the individual billing address
and project name/number for any "call-out" work assignments.
2. Invoices
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ANCHORAGE SCHOOL DISTRICT
RFQ 2026-710 Security Guard/Fire Watch Services - Term Contract
Each invoice for services must reference the contract number, indicate the facility where services were
provided, the project name/number for each call-out for work, reflect the dates, the number of hours
worked, and names of the District representative(s) authorizing the services. The invoice is to be forwarded
to the Contract Administrator or designee within thirty (30) days after the completion of work.
3. Overtime Compensation
The Contractor is entitled to the overtime rate established in the contract, when an employee of the
Contractor is entitled to overtime compensation at the rate of one and one-half times the regular rate of
pay. Compensation shall be paid in hours worked in excess of eight hours a day. Overtime must be
authorized in advance by the District representative(s) whom authorized the specific "call-out" for services.
The number of overtime worked and the names of the District representative(s) whom authorized the
overtime must be identified on invoice(s).
4. Minimum Call-Out Time
A minimum of two (2) hours shall be paid for a District requested or scheduled call-out. The rate paid will
be according to the contract bid schedule.
ASD Recognizes the distance involved when providing a Security/Fire watch at schools in Eagle River and
Girdwood. The Price should reflect the Offerors cost of traveling Round Trip to the locations specified in
Attachment A Offer Form, Item 4.
Additional Distance - Round Trip Charge, Per round trip south of Seward Highway Weigh Station or
North of Glen Highway Arctic Valley Road exit.
H. SURVEYING EXISTING CONDITIONS
1. Prior to commencement of Work, the District Project Manager will notify the Contractor of any existing
conditions and any site directives for call-out.
I. USE OF OWNER'S PROPERTY AND EQUIPMENT
1. Use of Owner's property or equipment such as tools, ladders, furniture, janitorial equipment and supplies,
etc., is strictly prohibited.
J. KEY AND ACCESS CODE CONTROLS
1. Following orders for assignment of guards to building(s) or area(s), the Contractor may be required to
obtain facility keys and the security system access code from ASD Operations Department and obtain the
facility keys by contacting the Contract Administrator or designee.
a. A unique security code will be assigned to the Contractor. The ASD Maintenance & Operations
Department office, 1301 Labar, will assign the code and provide access training.
b. The Contractor's signature on the key receipt acknowledges liability for the Owner's loss or damage
due to unauthorized access with the facility key(s) and/or access code issued to the Contractor.
c. Keys will be issued for the affected school(s) to the vendor and returned immediately upon completion
of the Fire Watch/Security service at the particular school. Approval of invoices and payment will be
dependent upon the return receipt of said keys to ASD.
d. Lost or stolen key(s) issued to the Contractor are to be reported immediately to the Project Manager.
A written report shall be required for each incident.
e. Upon completion of the Project and prior to final payment, the Contractor will return all key(s) to the
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