RFQ 2612 - Security Control Panel Upgrade Project
| Agency: | East Bay Municipal Utility District |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 4, 2026 |
| Due Date: | Feb 25, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| current rfqs | due date | for bid package please contact |
|
RFQ 2612 - Security Control Panel Upgrade Project
|
February 25, 2026 |
Reina Lopez
510-287-1328 reina.lopez@ebmud.com |
Attachment Preview
EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2612
for
SECURITY CONTROL PANEL UPGRADE PROJECT
Contact Person: Reina Lopez
Phone Number: (510) 287-1328
E-mail Address: reina.lopez@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
February 25, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE
(UPS, FedEx, DHL, etc., during
business hours: 8:00 AM – 3:30
PM only) to:
RESPONSE DELIVERED BY MAIL
(U.S. Postal Service) to:
EBMUD–Purchasing Division
RFQ No. 2612 - Security Control
Panel Upgrade Project
375 11th Street
Oakland, CA 94607
EBMUD–Purchasing Division
RFQ No. 2612 - Security Control
Panel Upgrade Project
P.O. Box 24055
Oakland, CA 94623
RESPONSE HAND-DELIVERED
(during business hours: 8:00
AM – 4:00 PM only)
EBMUD–Purchasing Division
RFQ No. 2612 - Security Control
Panel Upgrade Project
Purchasing Office
375-11TH Street, 1st Floor
Oakland, CA 94607
REV: 9/23/25
EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2612
for
Security Control Panel Upgrade Project
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFIC REQUIREMENTS .................................................................................................... 3
D. DELIVERABLES/REPORTS ..................................................................................................... 4
E. INSPECTION ......................................................................................................................... 4
F. FAILURE TO MEET SPECIFICATIONS..................................................................................... 4
II. CALENDAR OF EVENTS ........................................................................................................... 5
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 5
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 5
B. PRICING................................................................................................................................ 5
C. NOTICE OF INTENT TO AWARD AND PROTESTS.................................................................. 6
D. METHOD OF ORDERING ...................................................................................................... 7
E. TERM / TERMINATION / RENEWAL ..................................................................................... 7
F. WARRANTY .......................................................................................................................... 8
G. INVOICING ........................................................................................................................... 8
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ........................................... 9
A. DISTRICT CONTACTS ............................................................................................................ 9
B. SUBMITTAL OF RFQ RESPONSE ........................................................................................... 9
ATTACHMENTS
EXHIBIT A – RFQ RESPONSE PACKET
EXHIBIT B – INSURANCE REQUIREMENTS
EXHIBIT C – GENERAL REQUIREMENTS
REV: 9/23/25
SECURITY CONTROL PANEL UPGRADE PROJECT
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the security
panels upgrade kits for East Bay Municipal Utility District (EBMUD) SCADA Engineering.
East Bay Municipal Utility District (District) intends to award a contract to the lowest
cost bidder(s) whose response meets the District’s requirements.
The District intends to procure replacement hardware which include, but not limited to,
the following: STAR Pro-to-iSTAR Ultra G2 SE Upgrade Kit, 16 Rdr (one Ultra G2 SE GCM,
two Ultra G2 SE ACMs, and Ultra G2 SE panel door).
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly
engaged in the business of providing hardware for at least one (1) year.
b. Bidder shall be a certified or authorized manufacturer, dealer, or provider.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
C. SPECIFIC REQUIREMENTS
All products shall be in new and unused condition and shall be of the most current and
up to date model.
The District shall be procuring the following hardware:
1. Description of Hardware
Manufacturer:
Model:
Series:
Includes:
Software House
GSTAR-PRO-SE16
iSTAR Pro-to-iSTAR Ultra G2 SE Upgrade Kit, 16 reader support
• One Ultra G2 GCM
• Two Ultra G2 ACM SE
• One Panel door
RFQ No. 2612
Page 3
SECURITY CONTROL PANEL UPGRADE PROJECT
2. Product Delivery
Upon notification and approval from the District, partial shipment for the
hardware components may be permitted.
D. DELIVERABLES/REPORTS
Contractor shall provide Buyer (District) with a copy of the End User license agreement
and shall warrant that all manufacturer software is licensed originally to Buyer (District)
as the original licensee authorized to sue the Manufacturer Software.
Equipment shall be delivered to:
District’s Administrative Maintenance Central Warehouse
1200 21st St. Oakland, CA 94607
Contractor must provide a report to document the serial number of all the hardware.
E. INSPECTION
The District will inspect material after its arrival at the delivery point, which consist of
physical inspection of hardware exterior, powering up each unit to confirm units boot
up in factory default settings. Components not to the operating satisfaction of the
District may be rejected. Contractor is solely responsible for ensuring the material
arrives at the District’s ship-to location free of defects and manufactured in strict
conformance with the specifications.
In the case that two (2) or more of the components are faulty, the item and/or lot will
be rejected. District Inspectors will provide Contractor and the EBMUD Purchasing
Division with an Inspectors Report which will itemize the product deficiencies and
required corrective action.
The District reserves the right-of-access to the Contractor’s facility to verify
conformance to this specification at the District’s expense.
F. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor’s product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier in the open
market who can meet the District’s specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
RFQ No. 2612
Page 4
SECURITY CONTROL PANEL UPGRADE PROJECT
II. CALENDAR OF EVENTS
EVENT
DATE/LOCATION
RFQ Issued
February 4, 2026
Deadline For Submission February 13, 2026
of Questions
Response Due
February 25, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the EBMUD
Board Room at 375 Eleventh St.,
Oakland, CA 94607*
Anticipated Contract Start April 14, 2026
Date
*Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-center/materials-
and-supplies-bids/current-requests-quotation-rfqs/ for any published addenda. Hard copies
of addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for any
reason.
4. Any specifications, terms, or conditions, issued by the District, or those included
in the bidder’s submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
5. Award of contract. The District reserves the right to reject or rebid any or all
proposals, to accept one part of a proposal and reject the other, unless the
bidder stipulates to the contrary, and to waive minor technical defects and
administrative errors, as the interest of the District may require. Award will be
made or rejected by the District as soon as possible after bids have been opened.
B. PRICING
1. All prices quoted shall be in United States dollars.
RFQ No. 2612
Page 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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