RFQ - Safety Valve Certification Service

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
Deliver Completed Bid to:
Tennessee Tech University Date: May 12, 2026
Purchasing and Contracts RFQ Coordinator: Tina Girdley
POB 5144; 1 William L Jones Dr. Phone: 931-372-6350
Derryberry Hall, Suite 301 Email: tgirdley@tntech.edu
Cookeville, TN 38505-0001
Fax: 931-372-3727
Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 4, 2026. Bids may be
mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.
Bid is subject to the RFQ - Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these
terms and conditions, which cannot be waived.
Special Bid Instructions:
1. Indicate any cash/time discounts offered: ________________________________________________________________________
2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php
3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:
https://www.tntech.edu/purchasing/howto.php
4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are
listed according to fiscal year then by date of bid opening.
THIS IS NOT AN ORDER
REQUEST FOR QUOTATION
Tennessee Tech University is seeking bids from a qualified company to provide safety valve certification
services per the specifications outlined herein for a five-year contract period.
Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a
price increase, thereafter, to the extent such increase has been experienced by Contractor and can be
substantiated in writing. Tennessee Tech may accept requested price increase or choose to rebid, at its
sole discretion.
The use of the name of a manufacturer and/or model is meant to establish performance standards and
does not restrict Bidder to that manufacturer. Equivalent products from other manufacturers will be
considered.

REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
Services include testing, repair, and certification of boiler safety relief valves. Existing valves are
manufactured by Kunkle and Consolidated. Tennessee Tech shall remove these valves for certification
on the following schedule (approximate):
April Boiler #2
August Boiler #3
February Boiler #4
The Contractor shall:
1) Provide transportation costs to and from the University to the test facility.
2) All workmanship shall be covered under warranty for one (1) year.
3) Submit a written test and certification report for each valve. Repair shall be certified in
accordance with the ASME Pressure Vessel Code with a "VR" stamp applied.
4) Quote a cost to recertify the following valves if no repairs are needed. Recertify is to include the
following:
a) Disassembly
b) Checking parts for critical dimensions and tolerances as recommended by the
manufacturer
c) Cleaning all surfaces
d) Reassembly of the valve
e) Testing, setting the valve, and Certification
Please bid the following:
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
ITEM SET CAPACITY Test and Certification
BOILER SIZE
NUMBER PRESSURE (LBS/HR) Price
1 Boiler #2 2 12 x 4 145 23,277 $____________
2 Boiler #2 2 12 x 4 148 23,716 $____________
3 Boiler #2 2 12 x 4 150 24,008 $____________
4 Boiler #3 2 12 x 4 155 19,141 $____________
5 Boiler #3 3 x 4 165 25,826 $____________
6 Boiler #3 3 x 4 165 25,826 $____________
7 Boiler #4 3 x 4 155 21,065 $____________
8 Boiler #4 3 x 4 160 21,795 $____________
9 Boiler #4 4 x 6 165 34,268 $____________
5) Any necessary repairs shall be performed only upon the acceptance of a written quote by the
University prior to performing the repair. If repairs are necessary, materials would be provided
by the Contractor at cost plus fifteen percent (15%). Cost is defined as Contractor's invoiced
cost before tax. All invoices submitted for reimbursement must show purchase price of parts
and/or material. Reimbursement will not be made from quotes or estimates.
6) Additional repair services would be provided at the following labor rate (for purpose of the bid
analysis only, this will presume 8 hours for repairs):
$ ________________ per hour Labor Rate
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
Site Inspection
An onsite pre-bid meeting has been scheduled for Wednesday, May 27, 2026 / 10:00 a.m. at 220 West
10th Street, Cookeville, Tennessee 38505. During this meeting prospective bidders can survey jobsite
and are allowed to ask questions. This meeting is not mandatory but strongly suggested for all
interested bidders.
RFQ Communications
All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed
above, who is Tennessee Tech's only official point of contact for this RFQ. Unauthorized contact with any
other Tennessee Tech employees or officials regarding this RFQ may result in disqualification from the
procurement process.
Materials Mark Up
Materials and supplies shall be invoiced at cost plus fifteen percent (15%). Cost is defined as Contractor's
invoiced cost before tax. Any Contractor invoices requesting reimbursement must be accompanied by an invoice
showing purchase price of parts or material. Reimbursements will not be made from quotes or estimates.
Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38505.
Rental Reimbursement
Rental charges on necessary machinery and equipment, not customarily provided by contractors, shall be a
reimbursable cost. Cost is defined as invoiced amount from rental agency; no markups are authorized for rental
equipment. Tennessee Tech's reimbursement to Contractor for rental equipment is contingent upon Tennessee
Tech's written pre-approval of all such rental equipment for which reimbursement is requested. Rental charges
will not be allowed on any tools or equipment owned by Contractor or for any tools or equipment typically
owned/provided by a licensed contractor performing trades covered by this Contract. Reimbursements will not be
made from quotes or estimates and will not be made until satisfactory completion of work for which rental
equipment was used. Any Contractor invoices requesting reimbursement must be accompanied by all of the
following:
1) rental invoice showing payment amount and dates of use; and
2) Tennessee Tech's written pre-approval.
Travel Compensation
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee
Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly
provided for otherwise herein.
Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from job site is at
Contractor's expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center
(off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN, Tennessee Tech
agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with each
person's labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center
and/or Oakley Farm.
Contractor Check In
The Contractor must contact designated TTU Point of Contact (POC) each day to discuss work status and
staffing levels. Additionally, coordinate with TTU POC in advance when performing any work to be
before/outside of regular business hours.
Note: For the purpose of the Contract, normal business hours are defined as 7:00 am to 4:00 pm, Monday through Friday.
Invoicing
Invoices may be emailed to invoices-noreply@tntech.edu or mailed to the Tennessee Tech Business Office,
Campus Box 5037, Cookeville, TN 38505 and must include the following:
1. List of parts with individual contract price.
2. Discount for any parts not specifically listed in RFQ.
3. Contract Number.
Termination for Convenience
Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least
thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive
compensation for satisfactory, authorized services completed as of the termination date, but in no event shall
Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.
Illegal Immigrants
Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the
performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the
services of illegal immigrants in the performance of the Contract.
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REQUEST FOR QUOTATION (RFQ)
Department: Facilities
Requisition: Safety Valve Test & Certification Services
Debarment
Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in
this transaction by any State or Federal department or agency.
Insurance
Contractor, at its own expense, must provide and maintain public liability insurance, naming Tennessee Tech
University as an additional insured and certificate holder. The minimum limits of the policy shall be $1,000,000 for
personal injury and $300,000 for property insurance. Insurance shall be written by an insurance company licensed
to operate in the State of Tennessee. The Contractor shall furnish Tennessee Tech with a current certificate
showing that such insurance is in effect and that the protection afforded under this policy will not be cancelled or
reduced until at least ten (10) days prior notice is sent to Tennessee Tech by the insurance company or agent.
Contractor's failure to provide evidence of such insurance coverage is a material breach and grounds for
termination of the Contract negotiations and/or Contract.
Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech
cease doing business with the Bidder selected via this RFQ process.
BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW
___________________________________________________________________________________________
Bidding Entity's Name
___________________________________________________________________________________________
Name of Contact Person (Printed) Title
___________________________________________________________________________________________
Address City, State, Zip
___________________________________________________________________________________________
Phone / Fax / Email
___________________________________________________________________________________________
Authorized Signature of Bidder Date
Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.
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