Dear Potential Proposer:
The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 03:00 PM EST on Thursday, September 28, 2023, for RFQ NO. RS-23-73 General Contractor Services for Home Repair Projects. Interested firms may secure the solicitation package and all other pertinent information by visiting
http://www.davie-fl.gov/bids
or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.50 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Mandatory Pre-Proposal Conference will be held on Thursday, September 14, 2023, at 02:00 PM EST via online meeting at:
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m959e1da3f1f681863deb9e343ecab4c8
Webinar number:
2344 615 8320
Webinar password:
wpMQ3StPA34 (97673787 from phones and video systems)
Proposers are required to register and attend this pre-proposal conference. To capture your firm’s attendance, registration is required. Proposers shall NOT call in. WebEx is the online platform that the Town uses for conferences. WebEx has no way of registering firms via phone call, so there will be no call-in option available for this conference.
Proposers are required to join PRIOR to the start of the conference. No one will be permitted to enter after the meeting starts. Failure to do so will deem Proposer absent to the pre- proposal conference and ineligible to respond to this solicitation. Proposers who fail to join PRIOR to the start of the conference will be kept in the waiting room and/or expelled, unable to join after the meeting starts.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
The Town encourages participation from small businesses, women’s business enterprises, minority-owned firms and labor surplus area firms pursuant to Federal and State law as outlined in 2 C.F.R. Part 200.321. This provision (the “six affirmative steps”) shall be adhered to and incorporated into this solicitation and contract by reference. If subcontracts are to be let, through a prime contractor, that contractor is required to take the affirmative steps as detailed in the referenced statutes and furthermore herein.
Questions regarding this solicitation shall be submitted in writing to
bids@davie-fl.gov
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no later than 5:00 PM on September 19, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through
www.demandstar.com
. A full instructional guide on how to submit documents will be included with this solicitation. The Town will maintain documentation on its own website at
www.davie-fl.gov/purchasing
for general public information and posting requirements. Late submissions shall not be accepted.
RFQ responses will be publicly opened, and firm names read aloud after the due date/time noted above via conference call or via online meeting:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mc7a11724a7239e22cfb958e58b2bba23
Meeting number:
2338 104 8793
Password:
9Y8HgPyYDV2 (99844799 from video systems)
Join by video system
Dial
23381048793@daviepurchasing.webex.com
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You can also dial 173.243.2.68 and enter your meeting number. Join by phone
+1-408-418-9388 United States Toll
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.
