RFQ# RS-23-73
____________________________
Company Submitting Response
REQUEST FOR QUALIFICATIONS
RFQ NO.
RS - 23 - 73
TITLE
General Contractor Services for Home Repair Projects
AVAILABLE Tuesday, September 5, 2023
MANDATORY Thursday, September 14, 2023, at 02:00 PM EST
PRE-
PROPOSAL
Meeting Information
CONFERENCE Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m959e1da3f1f681863deb9e3
43ecab4c8
Webinar number:
2344 615 8320
Webinar password:
wpMQ3StPA34 (97673787 from phones and video systems)
DUE DATE 03:00 PM EST on Thursday, September 28, 2023
SUBMIT TO DEMANDSTAR
COUNCIL
APPROVAL
BONDS
SAM.gov
Registration
Required
TBD
N/A
https://sam.gov
Download Bid Information for Free at: https://www.davie-fl.gov/bids
Town of Davie Supplier Central:
https://www.davie-fl.gov/877/Supplier-Central
Pursuant to Town Code Section No. 2-320 a Cone of Silence is hereby imposed
on this solicitation.
The WebEx meeting will be open for attendance up until the commencement of the pre-proposal conference. Potential
Proposers are required to join the meeting PRIOR to the start of the conference. No one will be permitted to enter after
the meeting starts. Failure to do so will deem potential proposer absent to the pre-proposal conference and ineligible to
respond to this solicitation.
RFQ# RS-23-73
TOWN OF DAVIE
RFQ NO. RS-23-73
REQUEST FOR QUALIFICATIONS
GENERAL CONTRACTOR SERVICES FOR HOME REPAIR PROJECTS
Dear Potential Proposer:
The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 03:00 PM EST
on Thursday, September 28, 2023, for RFQ NO. RS-23-73 General Contractor Services for Home Repair Projects. Interested firms may secure the
solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.50 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation.
The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Mandatory Pre-Proposal Conference will be held on Thursday, September 14, 2023, at 02:00 PM EST via online meeting at:
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m959e1da3f1f681863deb9e343ecab4c8
Webinar number:
2344 615 8320
Webinar password:
wpMQ3StPA34 (97673787 from phones and video systems)
Proposers are required to register and attend this pre-proposal conference. To capture your firm’s attendance, registration is required. Proposers
shall NOT call in. WebEx is the online platform that the Town uses for conferences. WebEx has no way of registering firms via phone call, so there
will be no call-in option available for this conference.
Proposers are required to join PRIOR to the start of the conference. No one will be permitted to enter after the meeting starts. Failure to do so will deem
Proposer absent to the pre- proposal conference and ineligible to respond to this solicitation. Proposers who fail to join PRIOR to the start of the conference
will be kept in the waiting room and/or expelled, unable to join after the meeting starts.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior
to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers:
1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
The Town encourages participation from small businesses, women’s business enterprises, minority-owned firms and labor surplus area firms pursuant to
Federal and State law as outlined in 2 C.F.R. Part 200.321. This provision (the “six affirmative steps”) shall be adhered to and incorporated into this solicitation
and contract by reference. If subcontracts are to be let, through a prime contractor, that contractor is required to take the affirmative steps as detailed in the
referenced statutes and furthermore herein.
Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov no later than 5:00 PM on September 19, 2023. Responses to those
questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the
responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through www.demandstar.com. A full instructional guide on how to submit documents
will be included with this solicitation. The Town will maintain documentation on its own website at www.davie-fl.gov/purchasing for general public information
and posting requirements. Late submissions shall not be accepted.
RFQ responses will be publicly opened, and firm names read aloud after the due date/time noted above via conference call or via online meeting:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mc7a11724a7239e22cfb958e58b2bba23
Meeting number:
2338 104 8793
Password:
9Y8HgPyYDV2 (99844799 from video systems)
Join by video system
Dial 23381048793@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all
RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make
awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours
prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following
numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an
intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing,
he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon
which the appeal is to be based.
RFQ# RS-23-73
TABLE OF CONTENTS
SOLICITATION SECTIONS
SECTION 1.0 General Terms and Conditions
SECTION 2.0 Insurance Requirements
SECTION 3.0 Special Conditions
SECTION 4.0 Scope of Services
SECTION 5.0 Required Forms and Vendor Registration Form
Attachment A Contractor Home Repair Application
Attachment B
Attachment C
SAM.gov Quick Start Guide for Contract
Registrations
Contractor Handbook 2023
Attachment D CDBG Template Agreement
• Demandstar Sign Up AND
• Demandstar E-Bidding Instructions
• Conference Call/Online Meeting Instructions
PAGE
4
39
42
47
51
Attached
Attached
Attached
Attached
Attached
RFQ# RS-23-73
SECTION 1.0 GENERAL
TERMS AND CONDITIONS
1.1 DEFINITIONS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Insurance.
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
submitted.
Calendar Day: Every day shown on the
calendar.
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Town Council.
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
4
agreed consideration.
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Shop Drawings.
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
calendar days.
Town: The Town of Davie, a municipal
corporation and political subdivision of the
State of Florida, incorporated within
Broward County, Florida, whose governing
body is a Town Council consisting of a
Mayor, Vice Mayor and three Town Council
members. As used hereunder, the Town is
the Town of Davie, including its districts,
boards, authorities, separate units of
government established by law, ordinance
or resolution, partners, elected and non-
elected officials, employees, agents and
volunteers.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Redevelopment Agency.
Days: Reference made to Days shall mean
consecutive calendar days.
RFQ# RS-23-73
Deliverables: All documentation and any
items of any nature submitted by the
Contractor to the Towns Project Manager
for review and approval in writing pursuant
to the terms of the Agreement.
Lessee: Any individual, partnership or
corporation having a tenant relationship
with the Town of Davie.
Liquidated Damages: The amount that the
Contractor accepts, as stipulated in the Bid
Form, which will be deducted from the
Contract Sum for each Calendar day of
delay due to a Non-excusable Delay to be
determined by the Town’s Contract
Manager.
Notice To Proceed (NTP): The written
communication issued by the Town to the
Contractor directing the Contractor to begin
contract work and establishing the date of
commencement of the work.
Owner: The term Owner as used in this
Contract shall mean the Town of Davie.
Performance and Payment Bonds:
Bonds executed by the Contractor and his
Surety, on the attached forms, assuring that
the Contractor will, in good faith, perform
and guarantee the work in full conformity
with the terms of the Contract Documents
and will promptly pay all persons supplying
the Contractor with labor, materials, or
supplies, used directly or indirectly by the
Contractor in the prosecution of the Work.
Plans: The drawings or reproductions
thereof, prepared and sealed by the
Architect/Engineer, which show the
locations, character, dimensions and
details of the work to be done and which are
part of the Contract Documents.
Project: The construction and services
required by the Contract Documents, which
includes all labor, materials, equipment,
and services to be provided by the
Contractor to fulfill the Contractor’s
obligations.
Project Cost: The sum of the construction
costs, allowances for contingencies, the
total cost of design professional and related
services provided by consultant, and
allowances for such other items as charges
of all other professionals and consultants.
Project Manager: The duly authorized
representative designated to manage the
5
Project.
Scope of Service: Document which details
the work to be performed by the Contractor.
Subcontractor or Sub consultant: Any
person, entity, firm or corporation, other
than the employees of the Contractor, who
furnishes labor and/or materials, in
connection with the Work, whether directly
or indirectly, on behalf of and/or under the
direction of the Contractor and whether or
not in privity of Contract with the Contractor.
The words “Work”, “Services”,
“Program”, or “Project”: All matters and
things required to be done by the
Contractor in accordance with the
provisions of the Contract.
The words “Directed”, “Required”,
“Permitted”, “Ordered”, “Designated”,
“Selected”, “Prescribed”, or words of like
import to mean respectively, the direction,
requirement,
permission,
order,
designation, selection or prescription of the
Town's Project Manager or; and similarly
the words "approved", acceptable",
"satisfactory", "equal", "necessary", or
words of like import to mean respectively,
approved by, or acceptable or satisfactory
to, equal or necessary in the opinion of the
Town’s Project o Manager. In resolving
disputes and in all respects the Town
Administrator’s decision shall be final.
1.2 VENDOR NOTIFICATION
It is the policy of the Town to encourage full and
open competition among all available qualified
vendors. All vendors regularly engaged in the
type of work specified in the Bid Solicitation are
encouraged to submit bids. Vendors may enroll
with the Town to be included on an email list for
goods and services which can be found at
https://www.davie-fl.gov/list.aspx.
1.3 BIDDERS RESPONSIBILITIES
Bidders are required to submit their proposals
upon the following express conditions:
A. Bidders shall thoroughly examine the
drawings, specifications, schedules,
instructions and all other contract
documents.
B. Bidders shall make all investigations
necessary to thoroughly inform
themselves regarding the site and
facilities for delivery of material and
equipment as required by the bid
