Dear Potential Respondent:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 02:00PM EST on Tuesday, September 05, 2023, for RFQ NO. RS-23-66 Design Services for Emergency Generator at Police Department. Interested firms may secure the solicitation package and all other pertinent information by visiting
http://www.davie-fl.gov/bids
or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.48 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Mandatory Pre-proposal Conference will be held on Monday, August 14, 2023, at 10:00 AM EST, in the Davie Police Department Community Room, located 1230 S Nob Hill Road Davie, FL 33314. A site visit will immediately follow. In order to be eligible to respond to this solicitation, proposers are required to attend the pre- proposal conference and site visit.
The sign in sheet will be available up until the commencement of the pre- proposal conference. Proposers are required to sign in PRIOR to the start of the conference. No one will be permitted to sign in after the meeting starts. Failure to do so will deem bidder absent to the pre- proposal conference and ineligible to respond to this solicitation.
In the event of a site visit, vendors are required to initial on the sign in sheet at the beginning and the end of the site visit, to ensure that everyone is safe and accounted for. If the site visit includes multiple locations, vendors are required to initial at the beginning of the visit at the first location and initial at the end of the visit at the last location, to ensure that everyone is safe and accounted for.
The Town encourages participation from small businesses, women’s business enterprises, minority-owned firms and labor surplus area firms pursuant to Federal and State law as outlined in 2 C.F.R. Part 200.321. This provision (the “six affirmative steps”) shall be adhered to and incorporated into this solicitation and contract by reference. If subcontracts are to be let, through a prime contractor, that contractor is required to take the affirmative steps as detailed in the referenced statutes and furthermore herein.
Questions regarding this solicitation shall be submitted in writing to
bids@davie-fl.gov
For security reasons, you must enable JavaScript to view this E-mail address.
no later than 5:00 PM on August 21, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective proposers to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through
www.demandstar.com
. A full instructional guide on how to submit documents will be included with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at
www.davie-fl.gov/purchasing
for general public information and posting requirements. Late submissions shall not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328, after the due date/time noted above.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mdf8c4b6cb1c028d3ccde3a43f4cd65e3
Meeting number:
2347 756 3276
Password:
2gZnkpTfb72 (24965783 from video systems)
Join by video system
Dial
23477563276@daviepurchasing.webex.com
For security reasons, you must enable JavaScript to view this E-mail address.
You can also dial 173.243.2.68 and enter your meeting number. Join by phone
+1-408-418-9388 United States Toll
Access code: 2347 756 3276
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
