RFQ 2026-057 Robotics Purchases
| Agency: | University of Maine |
|---|---|
| State: | Maine |
| Type of Government: | State & Local |
| Posted Date: | Feb 17, 2026 |
| Due Date: | Feb 27, 2026 |
| Solicitation No: | 2026-057 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| bid # | due date | due time | commodity | attachments | addenda |
| 2026-057 | 27-Feb-2026 | 11:59 pm | RFQ 2026-057 Robotics Purchases | No attachments available | RFQ 2026-057 Addendum 1 |
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Administered by University of Maine System
Office of Strategic Procurement
Request for Qualifications (RFQ)
Robotics Purchases
RFQ #2026-057
Issued Date: January 21, 2026
Response Deadline Date/Time: February 27, 2026, 11:59 p.m.
EST
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line – DH: Robotics - RFQ#2026-057
Response Contact Information:
Email: UMSResponses@maine.edu
Request for Qualifications – Robotics Dated: January 20, 2026
Contents
1.0 INTRODUCTION........................................................................................................................... 3
1.1 Definitions, Background, Purpose and Specifications................................................. 3
1.2 General Information ............................................................................................................... 5
1.3 General Submission Provisions ......................................................................................... 9
2.0 EVALUATION AND AWARD PROCESS............................................................................... 11
2.1 Evaluation Criteria................................................................................................................ 11
2.2 Award....................................................................................................................................... 12
2.3 Tie Bids.................................................................................................................................... 12
2.4 Negotiations ........................................................................................................................... 12
2.5 Award Protest ........................................................................................................................ 12
3.0 RESPONSE FORMAT REQUIREMENTS.............................................................................. 13
3.1 General Format Instructions.............................................................................................. 13
3.2 Response Format Instructions ......................................................................................... 13
Appendix A – University of Maine System Response Cover Page................................... 15
Appendix B – Debarment, Performance and Non-Collusion Certification...................... 16
Appendix C – Master Agreement ............................................................................................... 17
Appendix C1 – Evaluation Question(s) – Master Agreement ............................................. 31
Appendix D – Organization Reference Form .......................................................................... 35
Appendix E – Submission Materials – Robotics Training & Services Suppliers .......... 36
Appendix F – Submission Materials – Collaborative Robots (Cobots) ........................... 38
Appendix G – Submission Materials – Rail, Movability, and AMR Systems .................. 43
Appendix H – Submission Materials – Safety Systems ....................................................... 46
Appendix I – Submission Materials – Electrical support..................................................... 48
Appendix J – Submission Materials – Humanoid & Legged Robotic Systems ............. 51
Appendix K – Submission Materials – Robot End Effectors & Extrusion Systems ..... 55
Appendix L – Submission Materials – Software support .................................................... 59
University of Maine System RFQ
Rev. 08/16/2023
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Request for Qualifications – Robotics Dated: January 20, 2026
1.0 INTRODUCTION
1.1 Definitions, Background, Purpose and Specifications
1.1.1 Definitions
The University of Maine System will hereinafter be referred to as the "University."
Respondents to the document shall be referred to as "Respondent(s)” or
“Respondent”.
The Respondent to whom the Agreement is awarded shall be referred to as the
"Contractor."
The University of Maine System and other components of the University shall be
referred to as “Multi-Institution”.
1.1.2
Background
Overview
Established in 1968, the University of Maine System (UMS) unites six distinctive
public universities, comprising 10 campuses and numerous centers, in the
common purpose of providing quality higher education while delivering on its
traditional tripartite mission of teaching, research, and public service.
A comprehensive public institution of higher education, UMS serves more than
30,000 students annually and is supported by the efforts of more than 2,000 full-
time and part-time faculty, more than 3,000 regular full-time and part-time staff,
and a complement of part-time temporary (adjunct) faculty.
Reaching more than 500,000 people annually through educational and cultural
offerings, the University of Maine System also benefits from more than two-thirds
of its alumni population residing within the state; more than 123,000 individuals.
The System consists of six universities: The University of Maine (UMaine),
including its regional campus the University of Maine at Machias (UMM); the
University of Maine at Augusta (UMA); the University of Maine at Farmington
(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at
Presque Isle (UMPI); and the University of Southern Maine (USM). The System
also includes the University of Maine School of Law and the University of Maine
Graduate and Professional Center.
Campus thumbnails
University of Maine
The University of Maine, founded in Orono in 1865, is the state's land grant and
sea grant university. As the state’s only public research university, UMaine has a
statewide mission of teaching, research and economic development, and
community service. UMaine is among the most comprehensive higher education
institutions in the Northeast with nearly 100 majors and academic programs. It
attracts students from Maine and 49 other states, and more than 60 countries. It
currently enrolls more than 11,400 undergraduate and graduate students who can
directly participate in research, working with world-class scholars. UMaine offers
more than 100 degree programs through which students can earn graduate
certificates, master's, doctoral or professional science master's degrees. The
university promotes environmental stewardship, with substantial efforts campus
wide aimed at conserving energy, recycling and adhering to green building
standards in new construction.
University of Maine System RFQ
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Request for Qualifications – Robotics Dated: January 20, 2026
The Advanced Structures and Composites Center (ASCC), located on the
University of Maine campus in Orono, Maine is a national and international leader
in commercially scaled next-generation research and development (R&D) on
composites materials and structures.
1.1.3
Purpose
The University is seeking to identify and qualify vendors who have supplied
equipment or services related to the acquisition, training, and deployment of cobot
robotics systems. This information will support the development of an internal
Request for Quotation (RFQ) and ensure alignment with industry-standard
procurement and training pathways.
The areas of interest to the University are:
Goods: Providers of Dooson training robots, ABB training robots, UR training
robots, and associated hardware or accessories. Vendors supplying compatible
peripherals, controllers, or ancillary robotic equipment used during training or
integration.
Services: Vendors offering certified training, onboarding, or education for Dooson,
ABB and UR platforms. Integrators or solution providers who support installation,
commissioning, or customization of these training robots. Firms offering
consultation relevant to RFQ development for robotic systems.
Given the range of potential vendor roles and capabilities, the University
anticipates qualifying multiple firms. The outcome of this information-gathering
process will be a list of organizations capable of supporting some or all of the goods
and services described in 1.1.4.
Though this document is primarily for the University of Maine, all campuses in the
University of Maine System must be afforded the use of this solution, with all the
same terms and conditions applicable to the various University locations.
1.1.4 Specifications / Scope of Work
All respondents must fill out Appendices A through D. Respondents must
fill out Appendices E through L that are relevant to the goods and services
that they offer. Respondents do not need to respond to all Appendices E
through L.
Goods Suppliers
“Goods” refers to robotic equipment and associated hardware that can
be purchased as standard catalog items from a qualified vendor.
The off-the-shelf robotic equipment the University is seeking in this RFQ
process includes, but is not limited to:
• Universal Robots (UR) cobots, including UR5e, UR10e, UR20,
UR30, and educational bundles
• Dooson training robots and accessories
• ABB training robots (educational or industrial training models)
University of Maine System RFQ
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Request for Qualifications – Robotics Dated: January 20, 2026
• General robotics equipment, including controllers, robot arms,
end-of-arm tooling, grippers, safety peripherals, vision systems,
workstations, and training kits
• Standard catalogs of compatible hardware and consumables that
support training, research, or integration
The University is seeking vendors capable of providing high-quality, well-
documented robotic equipment with consistent delivery timelines and
agreement to University standard purchasing terms & conditions.
All Goods Suppliers shall complete relevant appendices E through L to
outline product offerings, specifications, and capabilities.
Service Suppliers
“Service” refers to professional support capabilities that aid in the
deployment, training, or lifecycle use of UR, Dooson, ABB, or general
robotics systems.
The robotics-related services the University is seeking in this RFQ
process include, but are not limited to:
• Certified training programs for UR, ABB, Dooson, or other
industrial/educational robot platforms
• Installation, integration, and commissioning of robotic
systems
• Programming support (URScript, RAPID, Python, etc.) and
application development
• Technical support, troubleshooting, on-site or remote
assistance
• Preventative maintenance, calibration, and repair services
• Consultation for academic program development, laboratory
setup, safety compliance, or future robotics initiatives
The University is interested in organizations with demonstrated expertise
in robotics training, support, and integration, and who agree to University
standard purchasing terms & conditions.
All Service Providers shall complete relevant Appendices E through L
to outline the services available and relevant qualifications.
1.2 General Information
1.2.1 Contract Administration and Conditions
1.2.1.1 This RFQ will result in a “Qualified Vendor List”. The University will
engage qualified vendors to make purchases on an as needed basis.
The Qualified Vendor List will remain active for five years from the date
it is posted. Respondent will be required to execute a contract in the
form of a University of Maine System Master Agreement, which is
attached to this response as Appendix C.
University of Maine System RFQ
Rev. 08/16/2023
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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