RFQ - RECTANGULAR SHADE AWNINGS

County of San Diego Date Issued: July 17, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13269 CONTRACTING OFFICER:
Rectangular Shade Awnings and
RFQ TITLE: Joshua Blandino, Procurement Specialist
Installation
QUOTATIONS
July 24, 2026, 5:00 PM Phone: (619) 372-1908
DUE:
QUESTIONS DUE: July 22, 2026, 5:00 PM Email: Joshua.Blandino@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
RECTANGULAR SHADE AWNINGS AND INSTALLATION SERVICES IN ACCORDANCE WITH THE TERMS &
CONDITIONS CONTAINED WITHIN. THE COUNTY ANTICIPATES AWARDING A ONE-TIME CONTRACT.
SEE THE EXHIIT A - STATEMENT OF WORK AND EXHIBIT C - PAYMENT SCHEDULE FOR A DETAILED
DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
A JOB WALK IS SCHEDULED FOR MONDAY, JULY 20, 2026 AT 9:00 AM AT POLINSKY CHILDREN'S CENTER
(PCC), 9400 RUFFIN COURT, SAN DIEGO, CA 92123. THIS SITE VISIT WILL PROVIDE OFFERORS THE
OPPORTUNITY TO VIEW THE LOCATION WHERE SERVICES ARE TO BE PERFORMED. ATTENDANCE AT THE
JOB WALK/SITE INSPECTION IS ENCOURAGED BUT NOT REQUIRED. RSVPS ARE REQUIRED BY SUBMITTING
A MESSAGE USING THE DISCUSSION FUNCTIONALITY ON BUYNET BY MONDAY, JULY 20, 2026, 8:45 AM.
IN THE EVENT THE TOTAL CONTRACT VALUE EXCEEDS $25,000, A PAYMENT BOND AND PERFORMANCE
BOND EQUAL TO 100% OF THE CONTRACT TOTAL WILL BE REQUIRED.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

* (Page 9),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft
Agreement included in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based
upon the successful Offeror's response and successful contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non-resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
EXHIBIT A - STATEMENT OF WORK
1. Scope of Work/Purpose
1.1 Contractor shall provide and install two rectangular shade/awnings for the existing children's play area, including
the playground equipment and swing structure. The installation will reuse the current post structures and incorporate
new shade/awning attachment hardware. The system must be durable and compliant with all required safety and
structural standards.
2. Contractors Licenses:
2.1 Contractor must carry an active Classification D-3 - Awnings Contractor license issued by the California State
License Board (CSLB).
2.2 Contractor must maintain current registration with the State of California Department of Industrial Relations (DIR).
3. Goals and Outcomes
3.1. Conduct an onsite assessment of existing posts, mounting points, anchorage, and overall structural integrity.
3.2. Verify spacing, dimensions, and shade/awning measurement alignment with existing posts to ensure compatibility.
3.3. If a permit is required by law, Contractor shall obtain the permit.
3.4. Provide a quote/estimate with measurement details and identify any required corrective work, including photos.
3.5. Protect playground equipment, swing structures, surfacing, and landscaping while maintaining ADA-accessible
routes throughout all work activities.
3.6. Provide and install two (2) engineered rectangular HDPE shade units (85%-95% UV protection) with reinforced
edges, marine-grade hardware, and proper tensioning components.
3.7. Ensure all materials, clearances, wind-load ratings, and installation methods meet applicable building codes,
ASTM playground standards, and manufacturer requirements.
3.8. Install the shades using new bolts and shade/awning attachment hardware compatible with the existing posts;
secure all anchorage points and verify proper alignment and tension.
3.9. Maintain safe, controlled work zones and comply with all safety and accessibility requirements.
3.10. Conduct a post-installation inspection with facility representatives and provide all required documentation.
4. Specifications
4.1. One (1) Shade Sail Awning 43'9" X 32'
4.2. One (1) Shade Sail Awning 32'2" X 20'
5. Security Requirements
5.1. Licensed Contractor shall comply with all regulations and policies pertaining to contractor employees working in
a secure County facility.
5.2. Employees shall sign in each day at the Reception Desk.
6. Schedule/ Coordination
6.1. Coordinate and confirm with Program when delivery and installation in the playground area can occur during
normal business hours (Monday-Friday, 7:00 AM-4:00 PM).
6.2. Provide an estimated project timeline including installation and inspection phases.
6.3. Communicate schedule changes, delays, or material issues promptly.
7. Specific Requirements for Service Delivery
7.1. Completed shade/awning installation in accordance with specifications.
7.2. Warranty documents, maintenance instructions, and as-built details.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13269 - RECTANGULAR SHADE AWNINGS AND INSTALLATION
SERVICES
7.3. Final inspection sign-off.
8. Warranties and Guarantees
8.1. The Contractor shall provide a one-year guarantee on all labor and materials from the date of acceptance.
8.2. Contractor shall correct any problems occurring within this period at no additional cost to the County of San Diego.
8.3. All corrective callbacks shall be completed within twenty-four (24) hours from receipt of request.
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