RFQ #39-REBS-0426 ? Real Estate Brokerage Services

TEXAS
Request for Qualifications (RFQ)
39-REBS-0426 Texas
Real Estate Brokerage Services
Purchasing Department
2115 West Pike Blvd
Weslaco, TX 78596
solicitations@ideapublicschools.org

Table of Contents
PART I - GENERAL INFORMATION AND INSTRUCTIONS .........................................................................3
PART II - REQUEST FOR QUALIFICATIONS TIMELINE .............................................................................3
PART III - BACKGROUND & SCOPE OF SERVICES .....................................................................................4
Scope of Services ...................................................................................................................................................4
1. Objectives ...........................................................................................................................................................4
2. Locations ............................................................................................................................................................5
3. Scope of Services ...............................................................................................................................................5
4. Deliverables ........................................................................................................................................................6
5. Vendor Responsibilities ......................................................................................................................................8
6. IDEA Public Schools Responsibilities ...............................................................................................................9
7. Qualifications to Perform Requested Services ...................................................................................................9
PART IV - STATEMENT OF QUALIFICATION REQUIREMENTS ............................................................. 10
RFQ Clarification ................................................................................................................................................. 11
PART V - SUBMISSION INSTRUCTIONS ...................................................................................................... 12
PART VI - REQUIREMENTS ............................................................................................................................ 12
Statement Of Qualifications Opening ............................................................................................................... 12
Who Is Eligible To Respond ............................................................................................................................ 12
PART VII - EVALUATION CRITERIA ............................................................................................................ 12
PART VIII - ATTACHMENTS .......................................................................................................................... 14
Attachment A - Title Page ................................................................................................................................... 15
Attachment B - Respondent Certification ............................................................................................................ 16
Attachment C - Certification Regarding Lobbying.............................................................................................. 17
Attachment D - Debarment or Suspension Certificate ......................................................................................... 18
Attachment E - Reference Sheet .......................................................................................................................... 19
Attachment F - Proof of Insurance or Bonding Requirements ............................................................................ 21
Attachment G - Vendor Questionnaire ................................................................................................................ 22
Attachment H - RFQ Completion Checklist ........................................................................................................ 24
Appendix A - IDEA Public Schools TX Location List ........................................................................................ 25
END OF IDEA PUBLIC SCHOOLS RFQ .......................................................................................................... 26
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PART I - GENERAL INFORMATION AND INSTRUCTIONS
Procurement Analyst: Felicia Black Contact email: solicitations@ideapublicschools.org
IDEA Public Schools (herein referred to as IDEA or the organization) is seeking a Statement of Qualifications
(SOQ) from qualified, licensed commercial real estate brokerage firms to provide professional services for the
marketing and disposition of IDEA-owned properties. Services will include valuation support, marketing,
negotiation, transaction management, and closing coordination.
IDEA reserves the right to revise and amend the qualifications prior to the date set for the receipt of the SOQ.
Respondents are requested to clarify any ambiguity, conflict, discrepancy, omission, or other error(s) in the RFQ in
writing. Revisions or amendments, if any, will be made by issuing an addendum. Every effort will be made to send
addenda issued to the parties known to have been furnished with a complete copy of the RFQ. It is the responsibility
of each respondent, prior to submitting the SOQ, to contact IDEA to determine if addenda were issued and, if so,
to obtain such addenda for attachment to the SOQ. Addenda are posted to IDEA's website at: Bid Opportunities &
RFPs - IDEA Public Schools
PART II - REQUEST FOR QUALIFICATIONS TIMELINE
All dates and times are tentative and subject to change.
RFQ Issue Date: Monday, March 23, 2026
Pre-Qualification Meeting Wednesday, April 8, 2026, at 10:00 AM (CST)
Respondent Question Cut-Off Date Friday, April 10, 2026, at 3:00 PM (CST)
Addendum Issue Date Thursday, April 16, 2026
Statement of Qualifications Due Date Wednesday, April 29, 2026, at 2:00 PM (CST)
& Time
Evaluation Period: Friday, May 1, 2026, to Friday, May 8, 2026
Board Meeting: June 12, 2026
Initial Proposed Contract Term: July 1, 2026 - June 30, 2027
Renewal option #1 July 1, 2027 - June 30, 2028
Renewal option #2 July 1, 2028 - June 30, 2029
Renewal option #3 July 1, 2029 - June 30, 2030
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Pre- A virtual pre-qualifications meeting will be held at 10:00 AM CST via TEAMS
Qualifications video conference on Wednesday, April 8, 2026. Questions regarding this RFQ
Conference must be submitted in writing to solicitations@ideapublicschools.org no later than
3:00 PM CST on Friday, April 10, 2026. Respondents are responsible for
reviewing questions and answers prior to submitting a SOQ. Oral communications
regarding this RFQ shall not be binding and shall in no way excuse a Respondent
of the obligations set forth in this solicitation. While the pre-qualification meeting
is non-mandatory, it is highly encouraged that all potential respondents participate
and attend.
Join TEAMS Meeting: Join the meeting now
Meeting ID: 245 782 846 930 56
Passcode: v5oz7KE9
PART III - BACKGROUND & SCOPE OF SERVICES
Introduction: IDEA Public Schools ("IDEA") is a Texas non-profit corporation and a tax-exempt organization
pursuant to Section 501(c)(3) of the Internal Revenue Code. Pursuant to Chapter 12, Subchapter D of the Texas
Education Code and its Contract for Charter with the Texas State Board of Education, as renewed by the
Commissioner of Education, IDEA is an open-enrollment charter holder, governmental entity, and public school
system. IDEA transforms education by preparing graduates to succeed in college and life. IDEA is a growing
network of high-performing charter schools serving students located throughout Texas in the Austin, El Paso,
Houston, Permian Basin, Rio Grande Valley, San Antonio, and Tarrant County regions.
IDEA serves primarily low-income students in underserved areas of both rural and urban communities. Over 80%
of IDEA students are considered low-income, and one in every three students is the first in their family to go to
college. Since the first graduating class in 2007, nearly 100% of seniors have been accepted and matriculated to a
college or university every year. Thanks to a rigorous path to college, IDEA students attend selective universities
throughout the country, win national awards and scholarships, and complete college at a rate six times the national
average for low-income students.
Note: While IDEA's program, curriculum, and mission has been replicated to serve students in other states, this
Request for Qualifications and any subsequent contract is only for goods and services provided to IDEA's Texas-
based charter school and campuses.
Scope of Services
1. Objectives
IDEA Public Schools (IDEA) seeks to engage one or more qualified, licensed commercial real estate brokerage
firms to provide professional services for the marketing, negotiation, and disposition of IDEA-owned real
property.
The objectives of this engagement include:
1. Establishing a competitively procured pool of qualified brokerage firms capable of supporting current and
future property disposition needs.
2. Ensuring brokerage services are aligned with current market conditions, IDEA growth plans, Board
expectations, and applicable procurement requirements.
3. Securing firms that demonstrate:
* Active licensure and good standing with the Texas Real Estate Commission (TREC).
* A minimum of five (5) years of experience in commercial real estate brokerage, including land and
institutional properties.
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* Demonstrated knowledge of local and regional real estate markets relevant to IDEA operations;
* Experience supporting public-sector, educational, or governmental entities (preferred);
* Capacity to manage multiple concurrent transactions; and
* Strong professional reputation and references.
4. Obtaining comprehensive brokerage support, including valuation assistance, marketing, negotiation, transaction
management, and closing coordination.
5. Establishing a commission-based compensation structure funded from sale proceeds, with no anticipated
upfront cost to IDEA.
6. Providing flexibility for the IDEA to assign multiple properties under this agreement over the contract term.
2. Locations
Brokerage services may be required for IDEA-owned properties located within IDEA's current and future
operational regions in Texas, including but not limited to:
* Austin
* El Paso
* Houston
* Permian Basin
* Rio Grande Valley
* San Antonio
* Tarrant County
* Corpus Christi
* Other approved service areas
Respondents must demonstrate the ability to market and manage transactions across multiple geographic regions
and coordinate site visits, marketing activities, and closings as required.
3. Scope of Services
The Scope of services includes, but is not limited to the following tasks:
3.1 Property Evaluation & Preparation
* Review assigned properties for physical, legal, zoning, and market characteristics.
* Assist with pricing strategies based on market analysis and comparable sales.
* Coordinate or support appraisals, broker price opinions (BPOs), and market studies.
* Prepare offering memoranda and related sale documents.
3.2 Marketing & Outreach
* Develop professional marketing materials and site profiles.
* Market properties locally, regionally, and nationally.
* Maintain and utilize databases of qualified purchasers.
* Conduct direct outreach to developers, investors, and institutional buyers.
* Utilize print, digital, and industry advertising platforms as appropriate.
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3.3 Transaction Management & Reporting
* Prepare periodically written status reports.
* Conduct regular progress meetings with District staff.
* Track inquiries, proposals, and negotiations.
* Maintain complete transaction records.
3.4 Negotiation & Contract Support
* Assist in evaluating offers.
* Support negotiation of purchase and sale agreements.
* Coordinate with District legal counsel.
* Ensure compliance with Board approvals and internal policies.
3.5 Closing & Post-Closing Support
* Coordinate due diligence activities.
* Facilitate title, escrow, and closing processes.
* Monitor contractual milestones.
* Assist with resolution of transaction issues.
3.6 Additional Advisory Services (AS Requested)
* Support property acquisition and leasing.
* Provide market intelligence and economic analysis.
* Develop disposition and redevelopment strategies.
* Identify potential future sites.
* Assist in lease and purchase negotiations.
3.7 Coordination & Compliance
* Coordinate services through Procurement and Treasury.
* Work with Business, Legal, Risk Management, and Facilities.
* Comply with all federal, state, and District policies.
* Maintain required licenses and insurance.
3.8 Compensation
Brokerage services shall be compensated through commission paid from sale or lease proceeds. IDEA anticipates
the following commission structure as a benchmark; however, Respondents may propose alternative structures for
consideration.
Sales of Property
Transaction Commission
Sales with single broker representation 3% of purchase price
Sales with cooperating broker 5% of purchase price split between brokers
Sale above $7M 3% up to $7M, 2% thereafter
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Lease or Ground Lease
Transaction Commission
Lease with single broker 3% of base rent during primary lease term
Lease with tenant broker 5% split between brokers
Lease terms >10 years Commission reduced to 1.5% (or 3% split) after year
10
4. Deliverables
The selected Respondent(s) shall provide the following deliveries throughout the contract term, as applicable to
assigned properties:
1. Property Evaluation Package
* Market analysis and pricing recommendation
* Comparable sales data
* Property profile and site summary
2. Marketing Package
* Professional property brochure and listing materials
* Digital and print advertisements (as applicable)
* Online listing links and campaign summaries
3. Buyer Outreach Database
* List of prospective and contacted purchasers
* Documentation of outreach efforts
4. Status & Activity Reports
* Monthly (or as requested) written reports summarizing:
* Marketing activity
* Inquiries
* Showings
* Offers
* Negotiation status
* Anticipated closing timelines
5. Offer Evaluation Summary
* Written analysis of received offers
* Comparative summary of financial and non-financial terms
* Recommendation memorandum (if requested)
6. Transaction File
* Complete documentation for each transaction, including:
* Executed contracts
* Amendments
* Due diligence materials
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* Closing statements
* Settlement documents
7. Closing Package
* Final settlement statement
* Recorded documents
* Commission reconciliation
* Post-closing summary
8. Annual Performance Summary (If Requested)
* Summary of transactions completed
* Sales volume
* Average days on market
* Marketing effectiveness
* Lessons learned / recommendations
5. Vendor Responsibilities
The selected Respondent(s) shall be responsible for:
1. Acting as the IDEA's primary real estate representative for assigned properties.
2. Providing qualified, licensed brokerage personnel to perform services.
3. Maintaining all required professional licenses, certifications, and insurance.
4. Conducting all marketing and negotiation activities in a professional, ethical, and transparent manner.
5. Ensuring compliance with:
* Applicable laws and regulations
* IDEA procurement policies
* Board approval requirements
* Conflict-of-interest standards
6. Coordinating with IDEA staff, legal counsel, and third-party service providers.
7. Protecting confidential and sensitive IDEA information.
8. Providing timely responses to inquiries from IDEA representatives.
9. Maintaining accurate records of all transactions.
10. Avoiding conflicts of interest and disclosing any potential conflicts immediately.
11. Supporting audits, public records requests, and compliance reviews when required.
12. Not subcontracting services without prior written approval.
13. Using commercially reasonable efforts to maximize property value and minimize transaction risk.
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6. IDEA Public Schools Responsibilities
IDEA Public Schools shall be responsible for:
1. Assigning a primary point of contact for coordination and approvals.
2. Providing timely access to:
* Property records
* Surveys
* Title information
* Environmental reports (if available)
* Historical transaction data
3. Reviewing and approving:
* Marketing materials
* Pricing strategies
* Major negotiation positions
* Contract terms
4. Facilitating Board approvals and internal authorizations.
5. Coordinating legal review and document execution.
6. Providing timely feedback on submitted deliverables.
7. Making final decisions regarding:
* Property disposition
* Selection of purchasers
* Acceptance of offers
8. Paying approved commissions in accordance with contract terms.
7. Qualifications to Perform Requested Services
All services under this RFQ must be performed by qualified, licensed professionals. Respondents must
demonstrate the ability to successfully perform the required brokerage services and meet the following minimum
requirements:
7.1 Licensing & Regulatory Compliance
- Maintain an active Texas Real Estate Broker license in good standing with the Texas Real Estate
Commission (TREC).
- Comply with all applicable federal, state, and local laws and regulations.
7.2 Relevant Experience
- Minimum of five (5) years of experience providing commercial real estate brokerage services.
- Demonstrated experience marketing and selling institutional, governmental, or educational properties
(preferred).
- Experience managing multi-property or portfolio transactions. Ability to integrate complex funding
assumptions, operational cost drivers, and capital planning needs.
7.3 Organizational Capacity
- Sufficient staffing, resources, and infrastructure to support multiple concurrent transactions.
- Ability to meet District timelines and reporting requirements.
7.4 Professional Reputation & References
- Demonstrated history of ethical business practices.
- Minimum of three (3) professional references for comparable engagements.
7.5 Financial & Insurance Capacity
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- Ability to maintain required insurance coverage.
- Demonstrated financial stability sufficient to perform services.
7.6 Conflict of Interest
- Disclosure of any actual or potential conflicts of interest.
- Agreement to avoid activities that could impair independent judgment.
7.7 Subcontracting
- Any subcontracting arrangements must be disclosed and approved in writing by IDEA Public Schools.
NOTE: Responses to qualifications and related questions should be submitted in Attachment G - Vendor
Questionnaire.
PART IV - STATEMENT OF QUALIFICATION REQUIREMENTS
The SOQ should be prepared in such a way as to demonstrate a straightforward, concise delineation of capabilities
that satisfy the requirements of the RFQ. Emphasis should be concentrated on the respondent's ability to ensure
IDEA Public School's compliance with policies, procedures, TEA, and licensing boards.
To be considered, the SOQ must be prepared according to the following specifications:
I. Cover Letter
II. Table of Contents
III. Respondent(s)/Individual Profile
IV. Approach to Services and Methodology as it relates to the
scope of work and deliverables
V. References
VI. Required Forms
a) To be eligible for consideration the SOQ should be received by using the Tyler Munis Self-
Service website (TEXAS ONLY), or Public Purchase website, or mailed to the IDEA
Public Schools Headquarters, Attn: Purchasing Department, 2115 W Pike Blvd,
Weslaco, TX 78596 no later than 2:00 PM CST on Friday, April 29, 2026, along with the
requisite signature pages and completed certification forms. All Statements of Qualifications
must be received by the deadline. Statements of Qualifications submitted after the closing
time and date will not be accepted. Faxed or emailed statements of Qualifications will not be
accepted.
b) Statement of Qualifications Guarantee: SOQ shall be honored for one hundred twenty
(120) days after the due date or until an agreement is in place.
c) All supplemental information required by the RFQ must be included with the SOQ. Failure
to provide complete and accurate information may disqualify the respondent from
consideration.
d) All costs incurred in the preparation and submission of the RFQ response shall be paid solely
by the Respondent. Where Respondents may be required to perform a presentation, give
demonstrations, and provide samples and/or technical literature, or participate in any
interview process as related to this RFQ, all costs shall be paid by the Respondent.
e) Any SOQ submitted in response to this RFQ will be irrevocable upon the closing time and
remain open for acceptance for one hundred twenty (120) days from the closing date whether
or not another RFQ has been accepted.
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