RFQ Q004182 Snow Clearing

Agency:	City of Danville
State:	Virginia
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Oct 21, 2026
Due Date:	Nov 3, 2026
Solicitation No:	RFQ Q004182
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	RFQ Q004182
Bid Title:	RFQ Q004182 Snow Clearing
Category:	Request for Quotes
Status:	Open

Description:

RFQ Q004182 "Snow Clearing"
Last Day for Questions: October 29, 2026 at 5:00 PM
Bid Closes: November 3, 2026 at 5:00 PM

Publication Date/Time:

10/21/2026 12:00 AM

Closing Date/Time:

11/3/2026 5:00 PM

Contact Person:

Carol Henley Purchasing Director
427 Patton Street
Danville, VA 24541
Phone : 434-799-6528 Option 4
Fax: 434-799-5102
E-Mail: purchasing@danvilleva.gov

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Q004182

“SNOW CLEARING”

1.0 GENERAL CONDITIONS:

1.1 Intent: It is the intent of this “Request” to secure the services of

contractors to provide assistance to the Public Works Department for snow

removal for the 2026-2027 Winter season.

1.2 Contract Administrator for the City: Richard Drazenovich, Director of

Public Works, or his designee.

1.3 Public Works will maintain a list of approved contractors who will be

contacted on an “as needed” basis; no work is guaranteed. Proposals will only be

accepted from contractors who have equipment suitable for snow and/or ice

removal and are committed to respond on an immediate basis.

1.4 Retainer: A standby fee of $1,500 will be paid to each approved

contractor signing-up for the program beginning November 2026 and ending March

2027. Approval will be given by the City in writing. This retainer assures the City of

the Contractor’s commitment to the City to begin work within twelve (12) hours

after being notiﬁed to begin snow clearing. Invoices shall be submitted for

services rendered after each winter storm. An invoice for the standby fee shall be

for the entire season.

2.0. CONTRACTOR RESPONSIBILITIES/SCOPE OF SERVICE:

2.1 Personnel:

A. The Contractor shall mobilize assigned personnel and

equipment to the designated site within twelve (12) hours of notiﬁcation.

B. The contractor shall provide one or more qualiﬁed equipment operators

Q004182

SNOW CLEARING

for

12-hour shifts, for the duration of snow removal operation. Shift changes will

be at the Public Works Office at 7:00 AM and 7:00 PM.

C. Personnel will not commence or cease operations without proper

notiﬁcation of Public Works Supervisor.

D. Contractor will ensure his operating personnel are thoroughly

familiar with assigned areas. A contractor may be assigned a speciﬁc area

and agrees to provide supervision and shall be responsible for proper

operations of that area in accordance with VDOT standards.

E. Personnel will not depart assigned areas until complete or

reassigned by Public Works Supervisor.

F. In the event contractor equipment suffers a breakdown and

snow removal operation ceases for any reason, Public Works Dispatcher, 434-

799-5245, must be notiﬁed.

G. City personnel reserve the right to refuse contracted employees

to work if, in accordance with the City’s Drug and Alcohol Plan, contracted

employee appears impaired.

2.2 Equipment:

A. Equipment may consist of:

1. Motor Graders

2. Loaders

B. Equipment shall arrive and be maintained in such manner as

to provide maximum availability for service.

C. All equipment mounted with snow chains must be properly installed

upon arrival and ready to commence plowing.

D. All equipment must be properly lighted for safe nighttime operation

and have all required warning lights and devices for operation on public streets and

highways.

2.3 Support:

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Q004182

SNOW CLEARING

Contractor shall provide the following as a part of his bid:

A. Fuel - All equipment shall arrive fully fueled. City will not provide

fuel during storm to contractors free of charge.

B. Cutting Edges or Blades - All trucks, motor graders and tractors,

mounted with blades shall arrive with new blades properly mounted and ready to

commence plowing. All subsequent 12’ blades will be replaced by the Public

Works Garage. Any larger or smaller blades will be supplied by the contractor and

installed by the City.

C. Chains – Must be new; used chains will be inspected before start of

operations. If chains are unacceptable to work two (2) 12-hour shifts before repairs

are needed, contractor shall replace chains immediately. Chains will then be

rebuilt by City Garage personnel.

2.4 Implementation:

A. Contractor shall provide names and telephone numbers of two

employees who will be authorized to dispatch personnel and equipment upon

notiﬁcation to commence snow removal operations.

B. Contractor shall ensure snow plowing or cleaning is complete and

acceptable to Public Works Supervisor and according to VDOT standards. All

streets shall have snow removed to curb line or, in close proximity, as allowed by

parked vehicles. Snow will not be plowed onto sidewalks and efforts shall be made

to reduce blockage of driveways. All dead-ends and cul-de-sacs shall be cleared.

3.0 CITY RESPONSIBILITIES:

3.1 The Department of Public Works shall notify contractor to commence

snow removal operations and assign streets to be cleared according to

established priority lists.

3.2 Coordinate activities of contractor and Public Works personnel

engaged in snow removal operations.

3.3 Ensure contractor is not reassigned to other than assigned areas until

that area is completed.

3.4 If contractor provides plowing capability, but does not have

chemical/abrasives spreading, Public Works shall coordinate spreading as

required.

3.5 Provide all chemicals/abrasives.

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RFQ Q004182 Snow Clearing

Description

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