RFQ Q004155 Riverfront Park Donor Wall - Donor Signage Fabrication

This Informal Request for Proposals, signed by an individual who has authority to bind the partnership or corporation, shall
be considered an offer on the part of the offeror and shall be deemed accepted upon approval by the City of Danville VA
purchasing department.
My signature below certifies that:
* I agree to abide by all conditions of this Proposal and that I am authorized to sign this Proposal.
* The accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or
company engaged in the same line of business or commerce, or any act of fraud punishable under Title 18.2, Chapter
12, 498.4 of the Code of Virginia, 1950 as amended. Furthermore, I understand that fraud and unlawful collusion are
crimes under the Virginia Governmental Frauds Act, the Virginia Government Bid Rigging Act, the Virginia Antitrust Act,
and Federal Law, and can result in fines, prison sentences, and civil damage awards.
* The accompanying proposal is in compliance with the State and Local Government Conflict of Interests Act 2.2-3100,
supplemented by Article 6, 2.2-4367-69 of the Code of Virginia. Specifically, no City of Danville employee, City of
Danville employee's partner, or any member of the City of Danville employee's immediate family holds a position with
the offeror such as an officer, director, trustee, partner or the like, or is employed in a capacity involving personal and
substantial participation in the procurement transaction, or owns or controls an interest of more than five percent.
To receive consideration for award, this signature sheet must be returned to the Purchasing Department as it shall be a part
of your response.
PLEASE COMPLETE THE FOLLOWING INFORMATION:
Complete Legal Name of Firm:
Address:
Federal Tax ID Number:
Signature of Authorized Representative:
Typed Name and Title:
Please provide the primary contact person for questions and concerns relative to this project:
Contact Name and Title:
Phone: ( ) Fax: ( ) Email:
We hereby provide the following information to the City of Danville, VA purchasing department regarding our
business. We understand that it is provided for statistical purposes only and all firms submitting proposals will
receive equal consideration.
Minority-Owned Business: YES NO City of Danville YES NO
Business:
Women-Owned Business: YES NO Small Business YES NO
Service Disabled Veteran-Owned Business: YES NO

REQUEST FOR QUOTE
Riverfront Park Donor Wall - Donor Signage Fabrication
The undersigned, as Bidder, hereby declares that they are the only person or persons interested in this
proposal as principal or principals; that this proposal is made without connection with any other person,
company, or parties making a bid or proposal; and that it is in all respects fair and in good faith without
collusion or fraud.
The Bidder further declares that they have examined the site(s) of the work and informed themselves fully in
regard to all conditions pertaining to the places where the work is to be done; that they have examined the
specifications for the work and contractual documents relative thereto; and have read all special provisions
furnished prior to the bid opening; and that they have satisfied themselves relative to the work to be
performed and materials and equipment to be furnished.
The Bidder proposes and agrees, if this proposal is accepted, to contract with the City of Danville, Virginia in
the form of contract specified, to furnish all necessary equipment, machinery, tools, apparatus, means of
transportation, materials, and labor necessary to perform in full and complete the requirements of the
specifications and contract documents, to the full and entire satisfaction of the City of Danville, Virginia with
definite understanding that no money will be allowed for extra work except as set forth in the attached
General Conditions and Contract Documents for the unit and/or lump sum prices set opposite the several
items that follow:
TOTAL BID $___________________
The Bidder further agrees that:
1. The City, in protecting its best interest, reserves the right to reject any or all bids or waive
any defects in favor of the City. Any changes, erasures, deletions in the unit or lump sum prices
above, modifications in the bid form, or alternate proposals not specified in the bid proposal shall
make the irregular and subject to rejection.
2. All quantities listed above are estimates only and the City reserves right to raise, lower, or
eliminate any quantity or item and in any case the unit or lump sum prices shall be used in determining
partial or final payment.
3. In case of failure on their part to execute the said agreement within the ten (10) consecutive
calendar days after written notice being given on award of the contract, the monies payable by the security
accompanying this bid shall be paid to the City of Danville, Virginia, as liquidated damages for such failure;
otherwise, the security accompanying this bid shall be returned to the Bidder.
4. The work under this agreement shall commence not later than five (5) consecutive calendar days
after the date of the written "Notice To Proceed" is given by the City to the Contractor.
5. Liquidated Damages are not applicable on his project.
6. Bond requirements are waived for this project; however, insurance requirements must be met.
RFQ-1
CONTRACTOR: __________________________________________ DATE:__________________

ADDRESS: ______________________________________________ PHONE: ________________
________________________________________________________ FAX #: _________________
City of Danville Business License #:_________________ Federal Tax #: ______________________
Signature: ____________________________________ Signature: __________________________
(Printed or Typed) (Signed)
Title:_____________________
Registered as a contractor under Chapter 175E, Section 4539(117), Code of Virginia as amended by
Chapter 404, Act of Assembly, 1944, Certificate No. _______________________.
Classification _______________________________________.
Commonwealth of Virginia State Corporation Commission Identification Number ________________.
Bidder's Estimated Completion Date ________________________________
(Required)
RFQ-2

Purpose
Danville Parks and Recreation is soliciting quotes from qualified fabricators to produce custom, two-layer
aluminum donor wall signs for installation at Riverfront Park.
Project Description
Each sign consists of a front colored aluminum disc and a rear white aluminum disc, both fabricated from
0.125-inch aluminum. The rear disc shall be exactly 2 inches larger in diameter than the front disc. The front
disc will include laser-cut donor names where applicable.
Technical Specifications
1. Material: 0.125-inch aluminum for both discs.
2. Finish: Exterior-grade, UV-stable polyester powder coating.
3. Colors: RAL colors as specified in drawings.
4. Lettering: Minimum stroke width of 0.25 inch. Vendor shall provide bridges/tabs for interior
lettering shapes.
5. Back Disc: Powder-coated white, diameter 2 inches larger than front disc.
6. Edges: All edges must be deburred and free of sharp burrs.
7. Tolerances: Dimensional 1/16 inch; Cutout tolerance 1/32 inch; Disc concentric alignment within
1/16 inch.
8. Disc Spacing: Front disc shall be mounted using 1/4 to 1/2 inch standoffs to create a shadow gap
unless otherwise noted.
9. Mounting Hardware: Vendor shall provide a complete mounting hardware system compatible with
exterior installation.
Artwork Requirements
Vendor shall prepare all vector artwork required for laser-cut lettering. Vendors must ensure structural
integrity, readability, and proper bridging of interior letter shapes.
Verification of Structural Integrity
Vendor shall verify all lettering and cutout areas for structural integrity and notify the City of any areas
requiring adjustment prior to fabrication.
Warranty
Vendor shall provide a minimum 1-year workmanship warranty and 5-year powder-coat adhesion warranty.
Submission Instructions
Quotes must be submitted via email to purchasing@danvilleva.gov no later than March 18, 2026 at 5:00PM.
Delivery Requirements
All signs must be delivered no later than April 15, 2026.