RFQ - Professional Services for Water & Sewer Infrastructure Planning, Design and Cost Estimation

Agency:	Spring Hill city
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Nov 18, 2025
Due Date:	Dec 8, 2025
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Contact information:	Please Login to View Page
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CITY OF SPRING HILL, TENNESSEE

REQUEST FOR QUALIFICATIONS

FOR

Professional Services for Water & Sewer Infrastructure Planning, Design,

Cost Estimation, and Related Services

November 18, 2025

REQUEST FOR QUALIFICATIONS (RFQ)

Professional Services for Water & Sewer Infrastructure Planning, Design, Cost Estimation, and Related

Services

RFQ No. 2025-SHW-01

I. INTRODUCTION

The City of Spring Hill, Tennessee (“City”), through its Water Department, is soliciting Statements of Qualifications

(SOQs) from experienced and qualified firms to provide professional services related to water and sewer

infrastructure planning, design, cost estimating, and associated disciplines.

The City intends to establish a prequalified pool of firms across multiple service categories. Contracts will be

awarded for an initial three (3) year term with the option for the City to extend the agreement for up to two (2)

additional one-year terms.

This RFQ will allow the City to engage selected firms with master agreements and work will be assigned through

task orders for specific projects as needed.

II. SCOPE OF SERVICES

The City seeks qualified firms in the following service categories:

1. Engineering Services

o Planning, design, and modeling of water distribution and sewer collection systems.

o Wastewater treatment and advanced purification facility design.

o Hydraulic modeling, condition assessments, and capacity evaluations.

o Capital Improvement Program (CIP) development and updates.

2. Surveying & Mapping

o Boundary, topographic, easement, and right-of-way surveys.

o GIS mapping and asset management support.

3. Geotechnical & Environmental Services

o Subsurface exploration, soil testing, and foundation recommendations.

o Environmental site assessments, NEPA documentation, permitting assistance.

o Soil scientist and alternative onsite wastewater treatment system design, bidding, and construction

assistance.

4. Planning & Landscape Architecture

o Long-range facility and site planning.

o Buffering, screening, and site enhancement planning.

5. Appraisal Services

o Property valuation and appraisal support for easements, rights-of-way, and facility acquisition.

6. Cost Estimation & Contractor Engagement

o Preparation of construction cost estimates, procurement budgets, and total project cost models.

o Collaboration with contractors experienced in water and sewer construction to provide market-

based cost evaluations and value-engineering.

Note: Firms may submit for one or more categories but are not required to submit for all categories.

III. INITIAL TASK ORDER PRIORITIES

While the City anticipates using this RFQ for a broad range of water and sewer infrastructure projects, initial task

orders are expected to focus on:

• Process assessments and evaluations at the Water Reclamation Facility associated with the current

sewer moratorium and consent decree.

• Discipline- and process-specific updates to the Water and Wastewater Master Plans, with an emphasis

on reviewing and updating previous recommendations to ensure alignment with the City’s Advanced

Purification Program.

A. Water Facilities Plan Update

The selected consultant will update the 2019 Water Treatment Plant (WTP) Facilities Plan and Raw Water

Transmission System evaluation. The update will include:

• Assessment of the existing WTP infrastructure, including process, mechanical, electrical, and structural

systems.

• Evaluation of hydraulic capacity, raw water conveyance reliability, and treatment performance.

• Development of expansion alternatives to increase treatment capacity from 5.0 MGD to 6.0 MGD, with

provisions for future expansion based on incorporating additional water purchases through our partnership

with CPWS and the downstream intake project, as well as the Advanced Purification program.

• Recommendations for process modernization, SCADA and VFD system upgrades, and energy efficiency

improvements.

• Evaluation of the raw water intake, pumping systems, and transmission lines, including potential upgrades

to 600-HP pump systems and related electrical and control infrastructure.

• Preparation of planning-level cost estimates and phased implementation schedules.

B. Wastewater Facilities Plan Update

The City will also update its 2019 Wastewater Treatment Plant (WWTP) Facilities Plan, which will include:

• Evaluation of current plant performance and condition, including all major process units.

• Coordination with the Tennessee Department of Environment and Conservation (TDEC) to support NPDES

permit modifications and the update of the Rutherford Creek Water Quality Model (WQM).

• Identification of improvements necessary to expand treatment capacity from 5.0 MGD to 7.5 MGD, with

provisions for future expansion to 10.0 MGD.

• Analysis of process control systems, SCADA integration, and energy optimization opportunities.

• Development of a comprehensive reclaimed water and reuse evaluation to support the City’s sustainability

goals.

• Preparation of planning-level cost estimates and phased implementation recommendations.

These initial efforts are critical to supporting regulatory compliance, capacity management, and long-term

infrastructure planning for the City.

IV. COORDINATION REQUIREMENTS

All active firms will be required to participate in monthly progress meetings with City staff and other selected

consultants to ensure coordination across all projects. These meetings will be used to integrate deliverables with the

City’s Advanced Purification Program and broader capital planning initiatives.

V. CONTRACT STRUCTURE

• Term: Three (3) years, with the option for two (2) one-year extensions.

• Task-Order Based: Projects will be issued under separate task orders.

• No Guarantee of Work: Selection to the pool does not guarantee a minimum volume of work.

VI. STATEMENT OF QUALIFICATIONS (SOQ) SUBMISSION

Firms must submit an SOQ including the following:

1. Cover Letter – Identify the categories for which your firm is applying.

2. Firm Overview – History, size, office location(s), and primary point of contact.

3. Relevant Experience – Projects completed in the past five (5) years for municipal water/sewer utilities,

including size, complexity, and project cost.

4. Key Personnel – Names, roles, and qualifications of staff assigned to each category.

5. Approach to Coordination – Plan for integrating services across categories and participating in monthly

coordination meetings.

6. Special Expertise – Experience with advanced purification, collaborative cost estimating with contractors,

and innovative infrastructure delivery methods.

7. References – At least three (3) municipal clients for similar services.

VII. EVALUATION & SELECTION

Firms will be evaluated and ranked based on the following scoring matrix:

Criteria

Relevant Project Experience

Qualifications of Key Personnel

Approach to Coordination & Communication

Points

Criteria

Points

Specialized Expertise (advanced purification, contractor engagement) 15

References

Total

100

The City reserves the right to conduct interviews with shortlisted firms before final selection.

VIII. DBE/MBE & LOCAL PARTICIPATION

The City of Spring Hill strongly encourages participation by Disadvantaged Business Enterprises (DBEs),

Minority Business Enterprises (MBEs), Women-Owned Business Enterprises (WBEs), and locally

headquartered firms. Respondents should indicate any certifications, partnerships, or subcontracting arrangements

that support participation by DBE/MBE/WBE firms.

IX. INSURANCE & CONTRACT REQUIREMENTS

Selected firms must provide evidence of insurance coverage, including:

• General Liability: $1,000,000 per occurrence.

• Professional Liability: $1,000,000 per claim.

• Workers’ Compensation: As required by Tennessee law.

Standard City contract terms will apply.

X. SCHEDULE

• RFQ Release: November 18, 2025

• Questions Due: November 25, 2025

• Addenda Issued (if necessary): December 1, 2025

• SOQ Submittals Due: December 8, 2025, 2 pm

• Selection: December 2025

XI. SUBMISSION INSTRUCTIONS

Submit one (1) electronic PDF copy and five (5) bound hard copies of the SOQ to:

City of Spring Hill, Tennessee

Attn: Kyle Therriault

199 Town Center Parkway

Spring Hill, TN 37174

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	RFQ - Professional Services for Water & Sewer Infrastructure Planning, Design and Cost Estimation
Category:	Non-Construction Projects
Status:	Open

RFQ - Professional Services for Water & Sewer Infrastructure Planning, Design and Cost Estimation

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