RFQ 26-0107 Professional Moving Services

ORLEANS PARISH SCHOOL BOARD
Purchasing Department
2401 Westbend Parkway, Suite 5055
New Orleans, LA 70114
Telephone (504) 304-3917 | FAX (504) 309-2879
Paul A. Lucius, Executive Director of Procurement
REQUEST FOR QUALIFICATIONS NO. 26-0107
PROFESSIONAL MOVING SERVICES
ELECTRONIC QUALIFICATIONS SUBMITTAL DEADLINE:
TUESDAY, APRIL 14, 2026 @ 10:00 A.M.
VIRTUAL PRE - QUALIFICATIONS MEETING:
THURSDAY, APRIL 2, 2026 @ 10:00 A.M.
PROPOSER:
SIGNATURE:
NAME (PRINT OR TYPE):
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE:
EMAIL ADDRESS:
TERMS:
1

ORLEANS PARISH SCHOOL BOARD
Purchasing Department
2401 Westbend Parkway, Suite 5055
New Orleans, Louisiana 70114
ADVERTISEMENT
REQUEST FOR QUALIFICATIONS NO. 26-0107
PROFESSIONAL MOVING SERVICES
Electronic Responses to Request for Qualifications relative to the above will be received via email
submission to the Purchasing Department for the Orleans Parish School Board ("OPSB" or "the
District") at 2401 Westbend Parkway, Suite 5055, New Orleans, Louisiana 70114 until 10:00 A.M.
(CST) on Tuesday, April 2, 2026.
Specifications and qualifications documents may be obtained by visiting the District's website at
www.nolapublicschools.com; or by contacting the Procurement Department at
procurement@nolapublicschools.com.
The District will host a Virtual Pre-Qualifications meeting to be held on Thursday, April 14, 2026, at
10:00 A.M. (CST). The Virtual link can be found below:
Register in advance for this meeting:
https://us06web.zoom.us/meeting/register/fsTscbkiS0yPhvf1whThQQ
After registering, you will receive a confirmation email containing information about joining the
meeting.
The District reserves the right to reject any or all Responses to Request for Qualifications whenever
such rejection is in its best interest in accordance with law. The provisions and requirements of this
advertisement shall not be waived.
Paul A. Lucius
Executive Director of Procurement
FIRST INSERTION DATE: Wednesday, March 25, 2026
SECOND INSERTION DATE: Wednesday, April 1, 2026
2

TABLE OF CONTENTS
Request for Qualifications Instructions
1.0 Overview
1.1 Instructions to Proposers
1.2 Purpose
1.3 School District Profile
2.0 Scope of Services
3.0 General Terms & Conditions
4.0 Specifications
5.0 Special Terms & Conditions
6.0 Evaluation Criteria / Process
7.0 RFQ Forms/Submissions Requirements & Specifications
7.1 RFQ Submission Requirements
7.2 Submittal Requirements/Specifications
8.0 Authority to Contract on Behalf of Company
9.0 Materials and Supplies Form
10.0 References
11.0 Indemnity and Insurance
12.0 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
13.0 Certification Regarding Lobbying Form
14.0 Proposer's Certification Form
15.0 Non-Collusion Statement Form
16.0 Vendor Registration
17.0 Conflict of Interest Form
18.0 Proposer Guarantees and Warrantees
19.0 EDGAR Contract Form
20.0 Disadvantaged Business Enterprise (DBE) Program - Policy & Provisions
3

1.0 OVERVIEW
1.1 Introductions to Proposers
One signed original qualifications response shall be submitted electronically and clearly marked:
REQUEST FOR QUALIFICATIONS NO. 26-0107 ON Tuesday, April 14, 2026 AT 10:00
A.M. to Procurement Department: procurement@nolapublicschools.com.
The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure
to open a Qualification Response not properly addressed or identified.
The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure
of any entity to deliver Qualifications Responses on time.
No Qualifications Response will be accepted after Tuesday, April 14, 2026 @ 10:00 A.M. under
any conditions unless in the best interest of NOLA-PS by an addendum notification.
Pre-Qualifications Meeting (via ZOOM) Thursday April 2, 2026 @ 10:00 A.M.
Last Day for Questions@ 4:00 P.M. (CST) Wednesday April 8, 2026
Last Day for Addendum Friday April 10, 2026
April 14, 2026 @ 10:00 A.M.
QUALIFICATIONS SUBMISSION DEADLINE Tuesday
Oral Presentations (if applicable) Not Applicable
Evaluation Committee Meeting April 14-16, 2026
Award Notification (approximate) TBD
Execution of Agreement (approximate) TBD
CODE OF SILENCE:
From the date the RFQ is issued; through the time the Agreement is finally awarded by NOLA-PS
Elected Officials, Proposers shall not contact any Representatives of NOLA-PS, nor the District Staff,
nor their Advisors or Consultants with respect to this RFQ, or RFQ process, other than to submit
questions or protest in accordance with the Instructions to Proposers therein. This prohibition does not
apply to questions or comments sent in writing to the Executive Director of Procurement, or questions
made at Pre-Qualifications conferences, in presentations before evaluation committees, or during
contract negotiations. Proposers who violate this Code of Silence may be deemed non-responsive, and
their qualifications response may be rejected for cause.
4

REQUEST FOR QUALIFICATIONS DOCUMENTS: A complete set of Request for
Qualifications documents shall be used in preparing qualifications responses; neither the Orleans
Parish School Board nor its representatives assume any responsibility for errors or misinterpretations
resulting from the use of incomplete sets of Request for Qualifications Documents.
The forms furnished as part of the specifications MUST be used for filing of Request for Qualifications
and must be signed by the proposer. No qualifications responses will be considered unless made on
the forms provided and must not be detached from the qualifications response document of which it
forms a part. Failure to follow these instructions may result in your qualifications response being
disqualified.
OBJECTION TO THE AWARD: If any Proposer who submitted a qualifications response has an
objection to the award of the contract to the Selected Proposer, the objecting Proposer shall furnish that
protest, in writing, to the Executive Director of Procurement (or Designee) within ten (10) Business
Days of the notification of non-award. The protest shall describe in detail the basis for the protest and
shall request a determination under this section of the Instructions to Proposers.
If a protest is filed in a timely fashion, the Executive Director of Procurement (or Designee) will review
the basis for the protest and relevant facts under such terms and conditions as he considers proper. Upon
completion of the review, the Executive Director of Procurement (or Designee) shall submit applicable
findings and recommendations to the Superintendent and/or Chief Financial Officer, who shall then
review the matter under such terms and conditions, as deemed proper. Upon receipt of authority to act
from the Superintendent or NOLA-PS, the Executive Director of Procurement (or Designee) will notify
those Proposers involved of its decision. The decision shall be final and binding on the objecting
Proposer.
WITHDRAWAL OF BID: Any bid may be withdrawn if clear and convincing sworn, written
evidence of obvious mechanical, clerical or mathematical error is furnished by the proposer to the
Executive Director of Procurement within 48 hours of qualifications response receipt.
SUPPLIER PERFORMANCE AND EVALUATION: The proposer, vendor, service provider
and/or supplier performance process will involve evaluating the proposer, vendor, service provider
and/or supplier's overall quality status, as well as evaluating the quality of each material or service the
NOLA-PS wishes to purchase. Prior to the invoice submission, the proposer, vendor, service provider
and/or supplier, shall meet with a purchasing representative to discuss and review deliverables and
timeline events for said services. Contract with automatic renewals will be based upon the NOLA-PS
evaluating and analyzing proposer, vendor, service provider, and/or supplier performance.
DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter
into a contract with a debarred or suspended company or individual, each responsive proposer must
include a certification statement with each bid. By signing the certification statement, the proposer
certifies that neither it nor any of its principals (e.g., key employees) have been proposed for
debarment, debarred or suspended by a Federal Agency. It is the responsibility of each proposer to
sign the attached certification statement and submit it with the bid. Failure to comply with this
requirement will cause your bid to be disqualified and declared non-responsive.
5

BACKGROUND CHECK: Contractor will not employ any person to provide services who has been
convicted, or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection
Act. La R.S. 15:587.1 (C). Criminal History Record must be obtained by contractor for all employees
to be hired and shall be retained during the duration of the employment. Records are to be updated on
an annual basis.
PERFORMANCE INVESTIGATIONS: As part of the RFQ evaluation process, the NOLA-PS may
make inquiries and investigations, including verbal or written references from the firm's customers, to
determine the ability of the firm to provide service.
EMPLOYMENT: It is understood that all employees will be employees of the successful firm(s),
including but not limited to the successful firm's subcontractors, partners, etc.
NOTICE TO OFFEROR: The NOLA-PS shall consider the intentional employment by the selected
firm of unauthorized aliens in violation of U.S. immigration laws cause for unilateral cancellation of
the contract resulting from this RFQ.
QUALIFICATIONS FORMAT: Qualifications Response should be prepared simply but completely,
providing a straightforward, concise description of capabilities to satisfy the requirements of the RFQ.
Please carefully read Sections as outlined within the Table of Contents. Emphasis should be on
completeness and clarity of content.
SELECTION: Selection shall be made of one or multiple firm(s) deemed to be fully qualified and best
suited among those submitting qualifications responses on the basis of the evaluation factors contained
in this RFQ. Fee structure/pricing will be considered, but will be one among many determining factors.
NOLA-PS may cancel this RFQ, reject qualifications responses or any portion thereof at any time prior
to an award, and is not required to furnish a statement of the reason why a particular qualification was
not deemed to be the most advantageous. Should NOLA-PS determine in writing and in its sole
discretion the firm(s) that is fully qualified, or that one firm is clearly more highly qualified than the
others under consideration, a contract may be awarded to that firm.
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM:
The Disadvantaged Business Enterprise (DBE) Program is race & gender-neutral, and open to all
business owners regardless of race, ethnicity or gender. DBE firms currently certified with the
Louisiana Unified Certification Program (LAUCP), or the State & Local Disadvantaged Business
Enterprise (SLDBE) Program must submit a copy of their certification letter for eligibility with the
offer/response to this solicitation.
The Proposer shall submit the following forms located in Appendix-E below:
* DBE Responsiveness Form 1
* DBE Responsiveness Form 2
* DBE Certification Letter (for each company)
* DBE Professional Services Compliance Certification Checklist
DBE Provisions (Attached), which is hereby made a part of this RFQ. Failure to include DBE
participation; including all signatures and notary, shall cause a firm's qualifications response to be non-
responsive and cause for rejection.
6

COMPUTED COST SCORE:
There is no cost associated with this project.
PURCHASES USING FEDERAL GRANT FUNDS (2 C.F.R. 200).
When NOLA-PS seeks to procure goods and services using funds under a federal grant or contract,
specific federal laws, regulations, and requirements may apply in addition to those under state law.
This includes, but is not limited to, the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, 2C.F.R. 200 (sometimes
referred to as the "Uniform Guidance" or new "EDGAR"). (EDGAR FORM ATTACHED)
All Vendors awarded a contract under this RFQ must complete the NOLA-PS EDGAR Contract
Addendum before a purchase order can be entered as proof of their willingness and ability to comply
with certain requirements which may be applicable to specific NOLA-PS purchases using federal grant
funds.
This information will be made available to the NOLA-PS for its use while considering their
purchasing options when using federal grant funds.
1.2 Purpose
NOLA-PS is seeking professional moving services to safely and efficiently relocate assets from
designated facilities to specified destinations. The assets include furniture, office equipment, classroom
materials, technology items, and storage inventory. The objective is to complete the relocation with
minimal disruption to school operations, within the agreed timeline and budget.
1.3 School District Profile
OPSB currently oversees 71 charter schools and a school with two educational programs for students
in secure-care facilities
One of the District's core responsibilities, as a charter school authorizer, is to hold these schools
accountable to a set of performance expectations that help ensure every student is provided with a
high-quality education.
The vision of the OPSB is as follows: every student receives a high-quality education that fosters their
individual capabilities, while ensuring that they thrive and are prepared for civic, social, and economic
success.
The District's geographical boundaries are concurrent with those of the City of New Orleans. The
District, however, is a separate entity, independent of the City of New Orleans. The District's
governing body is a seven-member elected board.
The District serves more than 43,875 students across Orleans Parish. As of February 2022, the student
population was approximately 77.41% African American, 10.71% Hispanic, 8.09% White, 1.65%
Asian, 1.9% Multi-Racial, and .18% Native American. Further, the District serves a student
population that is 86.22% economically disadvantaged. Approximately 7.28% of the students have
limited English proficiency.
The District's administration has approximately 269 employees. The District's total proposed general
7

fund budget for 2022-2023 is $556 million dollars, system-wide, and of that $35.5 million is allocated
to the District's administration.
QUALIFICATIONS REJECTION: NOLA-PS shall have the right to reject any or all qualifications
responses and in particular to reject a qualifications response not accompanied by data required by the
RFQ or in any way incomplete or irregular, including omission of cost and budget information, i.e. in
the best interest of NOLA-PS. Conditional qualifications responses will not be accepted.
CONTRACT AWARD: Award shall be made to the Most Qualified Proposer(s) whose qualifications
response is determined to be the most advantageous; thus, when taking into consideration the
evaluation factors set forth in the sections that follow, including overall long-term value to the NOLA-
PS. Fees/pricing consideration will not be the sole determining factor. There is no obligation on the
part of the NOLA-PS to award a contract.
CONTRACT TERM AND RENEWAL: Contract term will be for a period of one (1) year with an
option to renew for two (2) additional one (1) year periods. If warranted terms and conditions for an
amendment to the contract will be in writing, negotiable and subject to NOLA-PS approval.
ERRORS: NOLA-PS is not liable for any errors or misinterpretations made in responding to this
Request for Qualifications.
QUALIFICATIONS SUBMISSION: One electronic original Qualifications Response document to
be submitted as per date and time established/set within this Request for Qualifications.
INQUIRIES: NOLA-PS will not give verbal answers to inquiries regarding the Request for
Qualifications, or verbal instructions prior to the award of a contract. A verbal statement regarding
same by any person shall be non-binding. The NOLA-PS is not liable for any increased costs resulting
from the acceptance of verbal direction. Cost or problems associated with misinterpretation of the
intent of the NOLA-PS will be the responsibility of the proposing firm.
All inquiries must be in writing and addressed to: The Procurement Department at
procurement@nolapublicschools.com. All inquiries will be answered in the form of an addendum after
the pre-qualifications meeting. No contact in any form or manner is to be made with any employee of
the District except through the Executive Director of Procurement. Violation of this provision shall be
considered grounds for disqualification.
REQUEST FOR QUALIFICATIONS DOCUMENTS: A complete set of Request for Qualifications
documents shall be used in preparing qualifications responses. Neither the Orleans Parish School
Board, nor its representatives assume any responsibility for errors or misinterpretations resulting from
the use of incomplete sets of Request for Qualifications Documents.
OPEN COMPETITION: NOLA-PS encourages free and open competition. Whenever possible,
specifications and qualifications terms and conditions are designed to accomplish this objective,
consistent with the necessity to satisfy the needs of the NOLA-PS and to guarantee an economically
sound solution. The signature on this qualifications response guarantees that the prices quoted have
been established without collusion with other firms and without effort to preclude the NOLA-PS from
obtaining the best possible competitive value. The firm certifies that neither its officers nor its
employees have bribed or attempted to bribe or influence in any improper manner any officer, employee
or agent of the NOLA-PS.
8

PREPARATION EXPENSE: All qualifications responses submitted in response to this RFQ must be
submitted at the sole expense of the proposing firm, irrespective of the final decision of the NOLA-PS
as to contract award.
TITLE VI SOLICITATION NOTICE:
NOLA-PS, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all Proposers that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation, and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
EVALUATION PROCEDURES:
All qualification responses will be evaluated by the RFQ Evaluation Committee that will conduct an
independent, objective evaluation of qualifications responses for Professional Moving Services
Services. All members of the Evaluation Committee must execute a disclosure certifying they do not
possess a conflict of interest with any of the proposers. Before beginning the evaluation process, the
Evaluation Committee must review the RFQ, concerning not only the scope of work but also the
qualifications and the evaluation criteria. See Evaluation criteria - Section 6.0.
The purpose of the Evaluation Committee is to conduct an independent, objective evaluation of Request
for Qualifications for Professional Moving Services.
REVIEW AND EVALUATION OF QUALIFICATIONS:
A Finance Department representative shall serve as the Evaluation Committee coordinator and is solely
responsible for disseminating all information received during the RFQ evaluation process. After
completion and tallying of the technical evaluation scores, each Evaluation Committee member shall
sign and date his/her individual score sheet.
NOLA-PS will evaluate qualifications responses on a qualitative basis. This includes our review of the
firm(s) qualifications response and related materials for evidence of prior experience, value-added
services beyond the scope of work, qualifications of staff to be assigned to the project, cost
effectiveness, and the Proposer's completeness and timeliness in its response, etc.
ADDENDUM TO REQUEST FOR QUALIFICATIONS: NOLA-PS reserves the right to revise
and amend the specifications prior to the date set for the opening. Proposers are requested to clarify
any ambiguity, conflict, discrepancy, omission or other error(s) in this RFQ in writing and request the
modification or clarification desired. NOLA-PS will issue an addendum to evidence any revisions or
amendments made to this RFQ. As a courtesy, every effort will be made to send an issued addendum
to the parties known to have been furnished a complete copy of this RFQ. Addenda are made available
on the NOLA-PS website under community/business resources/solicitations. Please acknowledge
receipt of addendum on Signature Page.
All questions must be in writing and electronically submitted to the Procurement Department at
procurement@nolapublicschools.com no later than 4:00 P.M. on Wednesday, April 8, 2026. No
addendum will be issued no later than Friday, April 10, 2026, except an addendum withdrawing
9

the qualifications response or postponing the opening of the qualifications. It is the responsibility of
each Proposer, prior to submitting the qualifications response, to determine if addenda were issued and
if so, acknowledge the addendum on the applicable form.
Times and dates are final unless there is an unexpected "emergency" beyond NOLA-PS's control.
ORAL PRESENTATIONS via ZOOM: Not Applicable
PRESENTATION DATES: Presentations will not be held for this project.
10