RFQ 23-066 Professional Engineering Review Services of Kane County Storm Water Applications

Agency:	City of Elgin
State:	Illinois
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 29, 2023
Due Date:	Jan 19, 2024
Solicitation No:	RFQ 23-066
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	RFQ 23-066
Bid Title:	RFQ 23-066 Professional Engineering Review Services of Kane County Storm Water Applications
Category:	Architectural-Engineering Services
Status:	Open

Description:

RFQ 23-066 Professional Engineering Review Services of Kane County Storm Water Applications. The City of Elgin is currently accepting request for qualifications from a qualified engineer for Professional Engineering Review Services of Kane County Storm Water Applications and or Civil Engineering Site Subdivision Plans and or Structural Submittals. Proposals can be found on the City of Elgin’s website at www.cityofelgin.org.bids.aspx , and are due no later than January 20, 2024 at 3:00 pm. Questions regarding this bid package should be addressed to Ron Rudd, P.E., Public Works Director at rudd_r@cityofelgin.org For security reasons, you must enable JavaScript to view this E-mail address. no later than by January 13, 2024. Statement of Qualifications must be directed to Daina DeNye, NIGP-CPP, CPPO, Purchasing Director at denye_d@cityofelgin.org For security reasons, you must enable JavaScript to view this E-mail address. .

Publication Date/Time:

12/22/2023 12:00 AM

Publication Information:

Daily Herald

Closing Date/Time:

1/19/2024 4:00 PM

Addendum Date/Time:

December 29, 2023

Contact Person:

Ron Rudd, P.E., Public Works Director at rudd_r@cityofelgin.org no later than by January 13, 2024.

Download Available:

Yes

Fee:

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REQUEST FOR QUALIFICATIONS (RFQs)

for

PROFESSIONAL ENGINEERING REVIEW SERVICES

DATE ISSUED: December 20, 2023

The City of Elgin

Engineering Department

1900 Holmes Road

Elgin, IL 60123

RFQ 23-066

Information and Instructions to Engineers

INDEX

Section 1

Section 2

Section 3

Section 4

Section 5

Section 6

General Information

Anticipated Scope of Work

Statement of Qualifications Selection Criteria

Submittal Requirements

Selection Process and Schedule

Attachments

1. GENERAL INFORMATION

The City of Elgin intends to procure a list of qualified Professional Engineering Firms

(ENGINEER) to provide professional engineering review services for commercial,

industrial, and residential site and subdivision developments.

The Statement of Qualifications (SOQ) must be submitted as outlined in Section 4 at the

date and time described therein.

A pre-submittal meeting will not be held for this request. Questions and inquiries

pertaining to the selection process should be directed by email to City Engineer Ronald

Rudd, P.E. at rudd_r@cityofelgin.org with a subject line of “Professional Engineering

Review Services RFQ” by the date indicated in Section 5.

The City of Elgin shall not be held responsible for any oral instructions. Any changes to

this Request for Qualifications (RFQ) will be in the form of an addendum, which will be

posted on the website https://www.cityofelgin.org/bids. Potential firms are advised to

check the "Addendum Date" field on the bid posting page to ensure that they have the

most recent solicitation files.

The City of Elgin reserves the right to reject any or all SOQs, to waive any informality or

irregularity in any SOQ received, and to be the sole judge of the merits of the respective

SOQs received.

The ENGINEER will be selected based on demonstrated competence and qualifications

for the services requested.

2. ANTICIPATED SCOPE OF WORK

After being selected, the ENGINEER will execute an AGREEMENT with the City of

Elgin to furnish certain professional services in connection with the review of Kane

County Storm Water Applications and/or civil engineering site/subdivision plans and/or

structural submittals.

It is intended that the AGREEMENT would be for a term of five years from January 1,

2024, through December 31, 2028.

3. STATEMENT OF QUALIFICATIONS AND SELECTION CRITERIA

The ENGINEER will be selected through a qualification-based selection process. Firms

interested in providing professional engineering review services must submit a Statement

of Qualifications (SOQ) that addresses the following evaluation criteria. Applicants are

encouraged to organize their submissions in such a way as to follow the general evaluation

criteria listed below. Information included within the SOQ may be used to evaluate your

firm as part of any criteria regardless of where that information is found within the SOQ.

Information obtained from the SOQ and from any other relevant source may be used in

the evaluation and selection process.

Each SOQ should contain a 1-page cover letter containing at a minimum: the firm name,

contact name, address, telephone number, and email address. Additional introductory

information may also be included.

SOQ Submission Verification - The completed SOQ Submission Verification form

(Attachment A) must be included as the last page of your submission. Please note the

form does not count toward the SOQ page count limits discussed in Section 4.

Qualifications Criteria

General Information

• Description of firm/team

• Legal company organization status

• Organization chart with names

• List of applicable Illinois licenses

Relevant Firm Experience

(40 points)

• Applicant’s overall reputation, service capabilities and quality as it relates

to this project.

• List and describe a minimum of three (3) comparable review services

provided by your firm or currently in progress including your firm’s role.

For each project, include the agency you are working for, project name,

project location, contact name and title, address, telephone number, and

email address.

• Applicant’s capacity and intent to proceed without delay if selected for this

work.

Team Experience and Qualifications

(30 points)

• Describe the experience, educational qualifications, and position within the

firm, of the key staff members who would be assigned to reviews. The role

of Project or Client Manager’s staff member should be very clearly

identified, which will be a single responsible individual for the City to

contact throughout the execution of the AGREEMENT. Additionally, the

overall capabilities of the firm and its current and past clients should also

be presented for review by the city staff.

• Provide resumes of each proposed team member in Appendix A including

a list of continuing professional education classes.

• Briefly describe each team member’s role in providing review services.

• Identify proposed sub-consultants and their area of concentration.

Project Understanding and Approach

(15 points)

• Describe your understanding of the project.

• Identify and discuss any potential problems providing review services.

• Identify and discuss methods to mitigate those problems.

Other Factors

(15 points)

• Current workload and ability to proceed with review requests.

• Willingness to abide by the City of Elgin’s standard form Agreement.

• Ability to provide a statement regarding your assurance that this

engagement will not result in a conflict of interest.

• Relevant factors impacting the quality and value of work.

4. PROPOSAL SUBMITTAL REQUIREMENTS

The SOQ shall include a one (1) page cover letter, a one (1) page table of contents and a

maximum of ten 10) pages to address the SOQ criteria specified in Section 3, for a

maximum of twelve (12) pages excluding resumes. Resumes for each key team member

shall be limited to no more than two (2) pages and shall be attached as Appendix A. The

SOQ Submission Verification page does not count towards the total page count.

One original and one PDF copy on CD or flash drive of the SOQ with Appendix A must

be received by the City of Elgin Purchasing Department, 150 Dexter Court, Elgin, IL

60120-5555 by the date and time indicated in Section 5 below. The name of the firm must

be included in the title of the submittal. The SOQ may be submitted in person, via mail,

or by parcel delivery. The City will not be responsible for late, lost or misdirected mail or

deliveries.

Failure to comply with the following criteria may be grounds for disqualifications:

• Receipt of submittal by the specified cut-off date and time to the specified

location/address.

• Adherence to maximum page requirements.

Adherence to the maximum page criteria is critical; each page side (maximum 8 1/2” x

11”) with criteria information will be counted. Pages that have photos, charts and graphs

will be counted towards the maximum number of pages.

5. SELECTION PROCESS AND PROPOSAL SCHEDULE

A 3-member SOQ Evaluation Team will evaluate each SOQ according to the above

criteria, as well as past performance evaluations, and select up to 8 firms for professional

engineering review services. Those firms not selected for further consideration will be

notified.

The following is the anticipated schedule, but may be subject to change:

Issue Request For Qualification (RFQ)

Statement of Qualifications Submittal Deadline

Selection of Firms

Agreement to City Council

Execution of Agreement

Notice To Proceed

December 22, 2023

January 20, 2024

January 30, 2024

February 14, 2024

6. ATTACHMENTS

Attachment A - SOQ Submittal Verification form

Attachment B - City of Elgin model Engineering Services Agreement

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RFQ 23-066 Professional Engineering Review Services of Kane County Storm Water Applications

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