RFQ - Professional Architectural and Related Services for The Gateway...

Agency:	City of Tuscaloosa
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Apr 2, 2024
Due Date:	Apr 29, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF TUSCALOOSA, ALABAMA

REQUEST FOR QUALIFICATIONS

FOR ARCHITECTURAL AND RELATED SERVICES FOR

The Gateway Improvements Project

OCA File Number: OCA‐24‐0333

Issued by:

City of Tuscaloosa

Office of Operations

2201 University Boulevard

Tuscaloosa, Alabama 35401

Date Issued: 04/02/2024

Deadline for Proposals: 04/29/2024

LATE SUBMISSIONS WILL NOT BE ACCEPTED

CONTENTS

Part 1 – Overview................................................................................................................................ 1

Part 2 – The Project and Scope of Work .............................................................................................. 1

Part 3 – Content of Proposals.............................................................................................................. 1

Part 4 – Instructions for Proposals ...................................................................................................... 3

Part 5 – Selection Procedure ............................................................................................................... 6

PART 1 – OVERVIEW

The City of Tuscaloosa is requesting qualifications submissions from firms for Professional

Architectural and Related Services for The Gateway Improvements Project. Part 2 of this RFQ provides

a general description and abbreviated scope of work for the project.

This is a procurement of professional services and will be conducted in a manner to provide full and

open competition. A select group of City staff will review all proposals and will evaluate firms based

on criteria identified in Part 5. The criteria may include but are not limited to: Experience; Licensing

and Professional Standing; Conflicts of Interest; Project Understanding and Approach and Quality

Assurance and Quality Control. Upon selection by City staff, the City will start contract negotiations

with the selected firm. Pending successful negotiations, the selected firm will enter into a contract

for professional architectural and design services with the City.

PART 2 – THE PROJECT AND SCOPE OF WORK

The City of Tuscaloosa seeks the services of a professional firm that has the knowledge, experience,

and expertise to perform the services as requested.

The firm must be able to perform the following types of services upon request from the City:

Professional architectural and related services improvements to The Gateway city facility including

basic architectural and design services, 3D renderings, schematic and final drawings, plans and

specifications, estimates of construction costs, bid phase services and services during construction.

Additional professional services may also include studies, investigations, evaluations, and engineering

services such as sitework if required.

The firm must comply with all applicable state, local, and federal regulations related to the

services provided to the City. The City reserves the right to either expand or limit the scope of services

as needed subject to negotiation and agreement in writing with the selected firm.

PART 3 – CONTENT OF RESPONSE TO THIS REQUEST FOR QUALIFICATIONS

In order to facilitate City staff evaluation of responses to this RFQ, each firm shall include the following

content, in the following order in their submission to this RFQ:

 Experience

 Licensing and Professional Standing

 Conflicts of Interest

 Project Understanding and Approach

 Quality Assurance and Quality Control

Each of these items is discussed in more detail in the following sections.

3.1 Experience

a. Please provide a brief narrative about the firm’s experience, history, ownership and primary clients

served by the firm.

b. Include a statement as to whether the firm is a Disadvantaged Owned Business Enterprise (DBE)1.

c. List of the firm’s proposed project team and those team member’s qualifications, experience, and

capacity to take on this project.

d. Recently Completed Projects. Evidence of satisfactory performance from at least three (3) recently

completed projects of the type indicated above (projects completed within the last five (5) years.)

Relevant experience will be judged based on the design experience of those individuals named to the

firm’s project team for this project. Elements of recently completed projects are as follows:

1. Title of Project

2. Address

3. Contact person for reference including position/title, telephone number and email

4. Construction cost

5. Status as lead designer, subconsultant, other (please elaborate.)

3.2 Licensing and Professional Standing

a. Please include a brief statement confirming that the firm is legally authorized to do business in

Alabama and in the City of Tuscaloosa, and that all staff assigned to perform services for the project

are licensed or certified to perform such services in Alabama.

b. In addition, please include a statement confirming that the firm is not presently debarred,

suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation

by any state or federal department or agency.

c. Finally, for the five (5) year period preceding submission of the response for this RFQ the firm shall

please identify:

(1) All contracts terminated (in whole or in part) to which the firm was a party‐ for

convenience or default, by either the firm or by another party to the contract with the firm, including:

 contract value

1 Definition of a Disadvantaged Business Enterprise (DBE)

DBEs are for‐profit small business concerns where socially and economically disadvantaged

individuals own at least a 51% interest and also control management and daily business operations.

African Americans, Hispanics, Native Americans, Asian‐Pacific and Subcontinent Asian Americans, and

women are presumed to be socially and economically disadvantaged. Other individuals can also

qualify as socially and economically disadvantaged on a case‐by‐case basis. See 49 CFR 26.5 “Socially

and economically disadvantaged individual.”

 description of work

 project owner and contract number and/or name and telephone number for a representative

of the project owner

(2) All claims made against the firm arising out of the firm’s professional services; and

(3) All litigation (including any arbitration or mediation proceedings) to which the firm has

been a party.2 If no contracts have been terminated, or if the firm has not been a party to any claims

or litigation, please include a statement to that effect.

(4) Any sale, merger, acquisition, assignment of contracts, business reorganization or name

change that the firm has undergone in the previous five (5) years.

3.3 Conflicts of Interest

Please identify all actual or potential conflicts of interest that would prevent the firm from entering

into a professional relationship with the City generally, or for this project specifically. If no such

conflicts exist, please include a statement to that effect.

3.4 Project Understanding and Approach

Discuss the proposed approach to completing the needed services and how your firm will coordinate

the development of design solutions, the production of contract documents, and construction

administration all within time deadlines and budget.

3.5 Quality Assurance and Quality Control

a. The proposal should describe how the firm will provide quality assurance (“QA”) and quality control

(“QC”) for the project. Identify the individuals that will be involved in QA/QC services. If your firm has

a structured QA/QC program, briefly describe the program and how it will be applied to the project.

b. Discuss the firm’s approach/method of designing to budget and deadline.

PART 4 – INSTRUCTIONS FOR PROPOSALS

Before submitting a response to this RFQ, the firm should carefully review the entire RFQ and be

familiar with its contents. The firm’s submission shall be considered evidence that the firm has fully

studied the RFQ and is familiar with the general conditions to be encountered in performing the

services requested.

2 The disclosure of terminated contracts, claims, or litigation will not automatically disqualify a Respondent from

consideration. The Selection Committee will review any matter disclosed, and make an independent determination

as to whether the matter should disqualify the Respondent from consideration.

RFQ - Professional Architectural and Related Services for The Gateway Improvements Project Professional Architectural and Related Services for The Gateway Improvements Projectpdf

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