RFQ: Professional Architectural and Engineering Services

Request for Qualifications
Dade County Board of Commissioners
______________________________________
Dade County is soliciting qualifications from architectural and engineering firms able to provide
the following services to include (but not limited to) concept report preparation and validation,
drainage analysis, roadway design, utility coordination, surveys and mapping, preliminary
construction plans, final right-of-way plans (including staking of right-of-way), erosion control
plans, permit assistance, and final construction plans. Services may also include architectural
design for public facilities, including water and wastewater structures, pump stations,
administrative buildings, and other County-owned facilities.
Qualifications are due no later than 3:00 p.m. on Monday, June 8, 2026. An original and four
(4) copies of the Qualifications must be enclosed in a sealed envelope clearly marked,
"Qualifications for Professional Architectural and Engineering Services." All proposals must be
delivered to Dade County Board of Commissioners, Attn: Gidget Knight, County Clerk, 71 Case
Avenue, Suite 243, Trenton, GA by the deadline date and time. A representative of Dade County
government will publicly read the names of the companies submitting qualifications at 3:05 p.m.
on Monday, June 8, 2026. Any proposals received after the deadline date and time will be
returned unopened. Incomplete proposals may not be considered if the omissions are
determined to be significant.
RFQ: 2026-03
Qualifications for Professional Architectural and Engineering Services
DADE COUNTY BOARD OF COMMISSIONERS
DUE: June 8, 2026 AT 3:00 P.M.
The envelope or container must be mailed or delivered to:
If by courier or hand delivery: If by U.S. mail:
Dade County Commission Dade County Commission
Attention: Gidget Knight, County Clerk Attention: Gidget Knight, County Clerk
Dade County Administrative Building P.O. Box 370
71 Case Avenue, Suite 243 Trenton, GA 30752-0370
Trenton, GA 30752-2429
Qualifications received after the announced time and date due, whether mailed or
delivered, will be returned unopened. Nothing herein is intended to exclude any
responsible vendor or in any way restrain or restrict competition among vendors.
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Dade County Board of Commissioners
71 Case Avenue, Suite 243
Post Office Box 370
Trenton, Georgia 30752-0370
Telephone: 706-657-4625 Facsimile: 706-657-5116
Website: www.dadecounty-ga.gov
COMPETITIVE PROPOSAL REQUIREMENTS AND
NON-COLLUSION STATEMENT
My signature certifies that the qualifications submitted comply with all Terms and
Conditions set forth. My signature also certifies that the accompanying qualifications are
not the result of, or affected by, any unlawful act of collusion with another person or
company engaged in the same line of business or commerce, or any act of fraud
punishable under Georgia law. Furthermore, I understand that fraud and unlawful
collusion are crimes under the Georgia Frauds Act. The Georgia Bid Rigging Act, and
Georgia Antitrust Act, and Federal Law, and can result in fines, prison sentences, and
civil damage awards.
I hereby certify that I am authorized to sign as a Representative for the Firm:
Name of Vendor (Company): ________________________________________________
Address: _______________________________________________________________
Signature: ______________________________________________________________
Name type/print): _________________________________________________________
Title: _________________________________
Telephone: ____________________________
Date: _________________________________
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SCOPE OF WORK
Dade County is soliciting qualifications from architectural and engineering firms able to provide
the following services to include (but not limited to) concept report preparation and validation,
drainage analysis, roadway design, utility coordination, surveys and mapping, preliminary
construction plans, final right-of-way plans (including staking of right-of-way), erosion control
plans, permit assistance, and final construction plans. Services may also include architectural
design for public facilities, including water and wastewater structures, pump stations,
administrative buildings, and other County-owned facilities.
Typical projects may include development of the scope of construction; preparation of concept,
preliminary, and final design documents; environmental documentation; utility coordination and
relocation plans; right-of-way plans and documents; specifications and bid documents; and
contract administration. Typical projects will generally fall into the following categories:
* Roadway and Transportation Improvements
* Drainage and Stormwater Management
* Water and Wastewater Infrastructure
* Site Development for Public Facilities (including supporting architectural services)
* Water and Wastewater Facilities and Structures (including building and enclosures)
PROPOSAL FORMAT
All proposed firms shall submit original and four (4) copies of their proposal that include the
following information and documents in this order:
Cover
Table of Contents
Qualifications
* A brief history and overview of the firm and its general areas of practice. Please include
the number of years the company has been in existence and the firm's specific experience
with Federally Assisted Projects.
* Firm's experience providing architectural and engineering services to local governments in
the State of Georgia. List contact names and contact information for each reference.
* Firm's experience working on state and federally funded projects.
* Resumes of key personnel that will be working with Dade County, if selected, including
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their qualifications and relevant experience.
Scope and Methodology
* Methodology and approach for architectural and engineering services.
* Scope and level of service proposed.
* Organizational chart which identifies the project manager, key team leaders, support
personnel, and reporting structure.
Ability to Complete the Project
* Statement of current workload and availability for providing services.
* Statement of the company's financial strength. (Please provide suitable documentation to
establish financial stability. Acceptable documentation includes audited or reviewed
financial statements, partnership or corporation tax returns, bank or financial institution
commitments, or other verifiable information demonstrating financial stability.)
* Statement concerning any previous projects that the firm was unable to complete, unable
to complete in a timely manner, or unable to complete as budgeted in the last ten years.
* Statement of any previous, existing, or pending litigation of the company.
Budget and Fees
* Rate Schedule for Architectural and Engineering Design and Construction Administration
Services.
* Other information regarding firm's approach to establishing project cost.
Additional
* Proof that the firm is authorized to do business in the State of Georgia. Firm MUST have
all necessary, valid, and current licenses to do business in the State of Georgia, including
licensure through the Georgia State Board of Professional Engineers and Land Surveyors
and, where applicable, the Georgia State Board of Architects and Interior Designers.
* In an Appendix, please provide any other pertinent information you believe will assist
Dade County in assessing the capability of your firm to undertake the project (i.e. letters
of recommendation, certifications or awards, etc.). Please limit to no more than an
additional 10 pages.
EVALUATION CRITERIA
Dade County shall at its sole discretion select the most qualified firm(s) for each project, based
on the best value evaluation of the following criteria:
* Infrastructure and Facility Design Experience (20%)
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* Federal/State Funded project experience (15%)
* Technical Approach and Methodology (25%)
* Scope and Level of Services (20%)
* Capacity and Project Management (10%)
* Approach to Cost Management and Budget Awareness (10%)
GENERAL TERMS AND CONDITIONS
There are no expressed or implied obligations for Dade County to reimburse responding
companies for any expenses incurred in preparing proposals in response to this RFQ.
The County reserves the right to request clarifications regarding information submitted as well
as request additional information from one or more company's submitting qualifications.
Ownership of all data, materials, and documentation prepared for and submitted in response to
this RFQ shall belong exclusively to Dade County and will be considered a public record and
subject to public inspection in accordance with the Georgia Open Record Act, O.C.G.A. 50-18-70
et. seq. unless otherwise provided by law.
The County reserves the right to reject any or all submissions, extend the deadline for
submission of qualifications, and call for new qualifications.
The contract between the County and the successful firms will be on the form approved by Dade
County.
This RFQ and any resulting contract shall be governed in all respects by the laws of the State of
Georgia, and the successful proposing company shall comply with all applicable federal, state,
and local laws and regulations.
By submitting their qualifications, all proposing companies certify that their submittal is made
without collusion or fraud and that they have not offered or received any kickbacks or
inducements from any other person or party in connection with their submittal, and that they
have not conferred with any Dade County, Georgia employee or elected official having
official responsibility for this procurement transaction of any payment, loan, subscription,
advance, deposit of money, services, or anything of value of more than nominal value, present
or promise, unless consideration of substantially equal or greater value was exchanged.
The proposing companies specifically certify that by submitting their qualifications that they are
not in violation of O.C.G.A. 16-10-2 and 16-10-22 for acts of bribery, and/ or conspiracy in
restraint of free and open competition in transactions with state or political subdivisions.
By submitting their qualifications, all proposing companies certify that they are not currently
debarred from submitting bids or proposals on contracts by any agency of the State of Georgia
and the federal government, nor are they an agent of any person or entity that is currently
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debarred from submitting bids on contracts by any agency of the State of Georgia or the federal
government.
INQUIRIES ABOUT THIS RFQ
All inquiries and questions regarding this RFQ shall be in writing and directed to:
Contact:
Kathy Ragon
71 Case Avenue, Suite 243, Trenton, GA 30752
kragon@dadecounty-ga.gov
The deadline for submission of any questions shall be May 20, 2026, at 3:00 PM and no
questions shall be answered until after the deadline has elapsed. Do not call or email any
employee or elected official seeking answers to questions. If a person or entity violates the
prohibition against calling or emailing with questions, Dade County reserves the right to
immediately remove said person or entity from consideration. Questions and answers will be
distributed to all interested parties through a formal written addendum to the RFQ prior to the
submittal deadline. All addendums will be posted on the County's web site,
https://www.dadecounty-ga.gov/
OTHER INFORMATION
Dade County also abides by the following laws as they pertain to Federally Assisted Projects:
Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title II of the
Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968.
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