RFQ - PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT

ALLEN R. HUNSBERGER DEPARTMENT OF PURCHASING AND CONTRACTING BRENDA MILLER
DIRECTOR 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 ASSISTANT DIRECTOR
PHONE (858) 505-6367 FAX (858) 715-6452
REQUEST FOR QUOTES (RFQ) 13195
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
April 28, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing Preventative Maintenance and As-
Needed Repairs, Parts, and Calibration for Public Health Laboratory Centrifuges, Vortexers, and other
equipment ("Offerors").
2. The County intends to award one (1) contract as a result of this RFP. The contract term is anticipated to be an initial
(base) period of one (1) year with four (4) one-year options, with an estimated start date of July 1, 2026.
3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To
see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must
select "Participate in RFx" for this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Julie Terrell, Procurement Contracting Officer
(Julie.Terrell@sdcounty.ca.gov).
5. Schedule: This timeline is subject to change at any time, at the County's sole discretion. The County will issue an
addendum for changes to the Questions due date, or Quote due date.
Event Description Date and Time (San Diego Time)
Questions due May 5, 2026 prior to 5:00 p.m.
Quotes due May 27, 2026 prior to 5:00 p.m.
6. Questions:
6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation
of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via
BuyNet, by sending a message to the Contracting Officer through the "Discussions" functionality.
6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
7. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Payment Schedule
G. Draft Agreement
Page 1 of 39

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror's responsibility to submit a quote based on the most current RFQ, addenda thereto, County's
responses to Questions, any other information posted on BuyNet, and any diligence material made available by
the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to
contact Offerors directly with any such RFQ-related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department
of Purchasing and Contracting's front desk or contact clerical support at (858) 505-6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the
County's web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may
submit the version of a form in place as of the date of the posting of this RFQ or any later version
thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the
Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with
either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such
submissions with the RFQ number on the outside of the packaging. Please use this method only if
unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting
Officer, in writing, as a question ("Question"). Offerors may submit Questions by sending a message to the
Contracting Officer through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for
Question submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than
signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall
be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from
disclosure pursuant to the California Public Records Act, including PI (Personal Information),
PII (Personally Identifiable Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from
disclosure under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is
needed to respond to a Submittal Item through citation to the "CONFIDENTIAL/PROPRIETARY"
exhibit (for example "See response 1 contained within the 'CONFIDENTIAL/PROPRIETARY'
exhibit for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other
appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the
California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance,
availability, price, and more to determine the quote(s) that provide the best value to the County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health,
environmental, and economic impact of Offeror's proposed products and/or approach to providing goods and/or
services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's
proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant
information in their quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the overall
total cost to the County.
5.5. When evaluating Offeror's quote, the County will appropriately consider the proposed purchase, acquisition,
or use of goods, products, and materials produced in the United States, in accordance with 2 CFR 200.322.
Offeror should include information relevant under section 200.322 in its quote in order to be considered for
such preference during evaluation.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any
reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete,
including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;
the County's evaluation and results thereof. Information releasable after the conclusion of negotiations is
subject to the disclosure requirements and withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject to
the County's requirement to determine that the services can be provided more economically and efficiently by
an independent contractor than by persons employed in the Classified Service.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related
documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors,
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as
explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its
officers and employees (including consultants working on or assisting with this procurement), related to this
RFQ or Offeror's quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any
improper contact may, at the County's sole discretion, cause Offeror to be removed from consideration for
contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may
be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the
County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors,
or any person acting in concert with Offeror without prior written approval of the County's Contracting Officer.
This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact
with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of
Supervisors finds that special circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,
principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of
service to be performed by the contract; or, (ii) participated in any way in developing the contract or its
service specifications; and
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve
as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections
11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit
new forms to the County (forms are available from the Franchise Tax Board website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-
2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The
P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662" must
appear on fax cover sheet and/or the outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the
County.
13. PREVAILING WAGE
13.1. Reserved.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
C. SUBMITTAL ITEMS
Offeror's narrative response to these Submittal Requirements shall be no more than fifteen (15) pages, excluding supporting
materials submitted as attachments. Attachments are for additional documentation to support the narrative and are not to be
used to extend the narrative beyond the page limitation. When including attachments, reference the specific supporting
information in the applicable portion(s) of your narrative response. The County has no obligation to read beyond the
maximum page limit when evaluating the proposals, nor to review or search attachments for relevant information.
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* Located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
2.1 Provide responses to the following:
2.1.1 Provide a narrative describing how Offeror proposes to provide preventative maintenance, calibration,
and inspection on-site at the County of San Diego's Public Health Laboratory as outlined in the
Statement of Work.
2.1.2 Confirm (YES/NO) the Offeror can provide routine preventative maintenance, non-routine maintenance,
repair, parts, and certification services for laboratory equipment during business days from Monday to
Friday 8:00 am to 5:00pm PST (excluding County holidays).
YES NO

2.1.3 Confirm (YES/NO) the Offeror will use original equipment manufacturer (OEM) parts when servicing
and/or repairing the instrument.
YES NO

2.1.4 Confirm (YES/NO) the Offeror can conduct inspection and calibration on laboratory equipment listed
in Exhibit C - Payment Schedule and be familiar with and able to follow Clinical Laboratory
Improvement Amendments (CLIA), Environmental Laboratory Accreditation Program (ELAP)/The
NELAC Institute (TNI), and Cal/OSHA standards as required.
YES NO

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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
2.1.4.1 If yes, please provide a narrative describing experience with such standards.
2.1.5 Confirm (YES/NO) the Offeror can provide the service record/report, recertification document, and/or
documentation of the service that occurred.
YES NO

2.1.6 Confirm (YES/NO) the Offeror has at least three (3) years of experience in the last seven (7) years
performing the services as outlined in the Statement of Work.
YES NO

2.1.6.1 If yes, please provide a narrative describing such experience.
2.1.7 Confirm (YES/NO) the Offeror shall certify any subcontractors or staff performing routine maintenance
and safety checks shall have a minimum of two (2) years of experience performing maintenance on the
types of equipment listed in the Payment Schedule.
YES NO

2.1.8 Provide two business references for whom your organization has provided services of a similar scope to
the County requirements. Detail: (This will not be included in the page limit.)
2.1.8.1 Customer / Agency
2.1.8.2 Dates of services provided
2.1.8.3 Contact Name, Position
2.1.8.4 Contact Business Email / Business telephone number
The County will make reasonable attempts to contact any reference, and the inability to contact a
reference may be treated as an unfavorable reference for evaluation purposes. An unfavorable response
is a response from a listed reference stating they would not enlist the company to perform services again
in the future, or comments provided that the County deems to be substantially negative or reflective of
substandard service. The County reserves the right to contact County departments or any other agency
for which a company has previously performed under contract. The County also reserves the right to
make its own inquiries to other sources for which services have been performed but are not listed. The
County may, at its sole discretion, disqualify a vendor if the requested number of references stated is not
provided or responses are considered unfavorable.
2.1.9 Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its
subcontractors will not and have not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of Congress,
officer or employee of Congress, or an employee of a member of Congress in connection with obtaining
any federal contract, grant or any other award covered by 31 U.S.C. 1352. List as a disclosure any
lobbying with non-federal funds that takes place in connection with obtaining any federal award by
Offeror or Offeror's subcontractors.
YES NO

3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule.
3.2 Confirm (YES/NO) that Offeror understands that prices are firm fixed for the term of this contract and cannot
be increased at any time. In addition to this, please confirm Offeror understands this is the only compensation
Offeror will receive for work performed, and shall be all inclusive of any overhead costs, or items not itemized
in Exhibit C - Payment Schedule.
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
YES NO

4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance
requirements):
YES NO

4.1.1 If "NO", provide a redline of the agreement for County review. Note: Non-Acceptance of County sample
agreement is evaluated as unfavorable and will be rated as such. (The redlined template will not be
included in the page limit, if applicable.)
4.2 Confirm (YES/NO) that offeror has reviewed and agrees to Exhibit B - Insurance Requirements contained within.
YES NO

4.2.1 If "NO", provide a redline of Exhibit B for County review. Note: Non-Acceptance of County insurance
requirements is evaluated as unfavorable and will be rated as such. (The redlined insurance
requirements will not be included in the page limit, if applicable.)
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules
section 4.2
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
D. REQUIRED FORMS
(RESERVED)
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COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ 13195)
PUBLIC HEALTH SERVICES - PUBLIC HEALTH LABORATORY
PREVENTATIVE MAINTENANCE AND AS-NEEDED REPAIRS, PARTS, AND CALIBRATION FOR
PUBLIC HEALTH LABORATORY CENTRIFUGES, VORTEXERS, AND OTHER EQUIPMENT
E. STATEMENT OF WORK
1. Scope of Work/Background
The County of San Diego (County) Public Health Laboratory (PHL) is seeking a contractor(s) to provide as-needed routine and
non-routine preventative maintenance (PM) services, safety inspections, calibration, as-needed repair services, and parts on a variety
of laboratory centrifuges, vortexers, and other equipment. The equipment to be serviced and/or repaired are identified on the pricing
schedule and described in this Statement of Work (SOW).
PHL works in conjunction with public health clinics, local hospitals and healthcare providers, and the departments of Epidemiology
and Environmental Health. By analyzing clinical and environmental samples, the PHL participates in the core activities of
surveillance, assessment, and assurance. To ensure continuity of laboratory services, PHL requires its laboratory equipment to be
consistently maintained, certified, and repaired as needed.
Contractor shall be familiar with Clinical Laboratory Improvement Amendments (CLIA), Environmental Laboratory Accreditation
Program (ELAP)/The NELAC Institute (TNI), and Cal/OSHA standards regarding laboratory equipment maintenance and have
prior experience in performing maintenance and safety inspections on the types of laboratory equipment listed in Exhibit C -
Payment Schedule. The list of equipment is an approximation of the laboratory equipment that requires maintenance service. The
Laboratory may, at any time, make additions to, or deletions from the equipment inventory, depending on testing needs. Contractor
shall, at a minimum, perform specific maintenance and service for lab equipment as noted below in Exhibit C - Payment Schedule.
2. General Requirements
2.1. Contractor shall perform preventative maintenance, calibration, and inspections on-site at the County of San Diego's Public
Health Laboratory.
2.2. Contractor shall have at least three (3) years of experience in the last seven (7) years performing the services listed herein.
2.3. Contractor shall certify that subcontractors or staff performing routine maintenance and safety checks shall have a minimum
of two (2) years of experience performing maintenance on the types of equipment listed below.
2.4. Contractor shall comply with all CAL/OSHA safety requirements when performing work on all laboratory equipment and
shall be responsible for the safety and liability of all Contractors' personnel.
2.5. Upon award of the contract, the contractor shall provide an initial inventory of all items listed in Exhibit C - Payment
Schedule.
2.5.1. Any new items that are added to the list at a later time shall also include an initial inventory.
2.6. Contractor shall communicate closely with the Contracting Officer's Representative (COR) and Public Health Laboratory
staff on the services, conditions, and concerns regarding any of the equipment listed in the pricing schedule.
3. Response Time for Preventative Maintenance and Repair Services
3.1. Contractor shall coordinate with the COR and PHL staff to schedule the preventative maintenance or repair to assure
minimal down time.
3.2. Contractor shall provide routine preventative maintenance, non-routine maintenance, repair, parts, and calibration services
for laboratory equipment listed during business days from Monday to Friday 8:00 am to 5:00pm PST.
3.3. Contractor shall provide telephone support/trouble shooting assistance from Monday through Friday, from 8:00 am - 2:00
pm PST.
3.4. Contractor shall acknowledge all repair requests within twenty-four (24) hours and schedule a technician to be dispatched
within seventy-two (72) hours of the initial diagnosis for repair.
3.5. Contractor shall provide routine preventative maintenance, as-needed repair services, and calibration for equipment listed
in Exhibit C - Payment Schedule.
3.6. Contractor shall provide in writing a timeline for all repair and the timeline be received within two (2) business days of total
down time. Parts for repair shall be ordered within two (2) business days of diagnosis.
3.7. Contractor shall be liable for any damages to equipment caused by Contractor's work. Contractor shall be responsible for
ensuring the equipment is functioning according to manufacturer's specifications after maintenance or repair have been
performed.
3.8. Contractor shall not remove equipment from the laboratory for repair without written approval from the COR and returned
within thirty (30) days.
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