RFQ 2405 - Prescription Safety Glasses

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	339115 - Ophthalmic Goods Manufacturing
Posted Date:	Dec 27, 2023
Due Date:	Jan 17, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2405

for

PRESCRIPTION SAFETY GLASSES

Contact Person: Mel Go, Purchasing Supervisor

Phone Number: (510) 287-2017

E-mail Address: melbourne.go@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

RESPONSE DUE

1:30 p.m.

January 17, 2024

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 1:30 p.m. on the bid due date.

RESPONSE DELIVERED IN-PERSON, BY

COURIER, OR PACKAGE DELIVERY

SERVICE (UPS, FedEx, DHL, etc.)

RESPONSE DELIVERED BY MAIL (USPS) to:

EBMUD–Purchasing Division

375 Eleventh Street, First Floor

Oakland, CA 94607

EBMUD–Purchasing Division

P.O. Box 24055

Oakland, CA 94623

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2405

for

PRESCRIPTION SAFETY GLASSES

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. MINIMUM QUALIFICATIONS ............................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. DELIVERABLES...................................................................................................................... 4

E. OTHER REQUIREMENTS....................................................................................................... 4

II. CALENDAR OF EVENTS ........................................................................................................... 8

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 8

B. PRICING................................................................................................................................ 8

C. NOTICE OF INTENT TO AWARD AND PROTESTS.................................................................. 9

D. INVOICING ......................................................................................................................... 10

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 10

A. DISTRICT CONTACTS .......................................................................................................... 10

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 11

C. RESPONSE FORMAT........................................................................................................... 12

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

REV 5/16/23

PRESCRIPTION SAFETY GLASSES

I. STATEMENT OF WORK

A. SCOPE

The scope of this RFQ is to provide District employees with prescription safety

eyeglasses, as needed and as ordered by the District.

East Bay Municipal Utility District (District) intends to award a three-year contract (with

2 options to renew for one-year terms) to the Bidder(s) who best meets the District’s

requirements.

B. MINIMUM QUALIFICATIONS

1. Minimum Qualifications

a. Bidder’s principal or staff shall have been regularly engaged in the

business of providing prescription safety glasses for at least five (5) years.

b. Bidder shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFQ.

C. SPECIFIC REQUIREMENTS

1. REQUIREMENTS - Under these specifications, it is required that prescription

safety glasses be provided to District employees delivered f.o.b. to EBMUD

Receiving Dock, 1010 Franklin Street, MS 102, Oakland, California 94607, Attn.:

Rosana Polanco, as ordered.

2. The vendor shall provide:

a. In-house order-taking, delivery, repair, and fitting of prescription safety

eyeglasses provided at an hourly rate in Oakland. CA.

b. Safety glasses will meet ANSI Z87.1 standards.

c. EBMUD requires in-house order taking.

d. Eyeglasses are to be furnished with cases.

e. Provide one-year warranty for frames and lenses due to defects or doctor

prescription error. Changes in prescription are to be covered (redone) at

no charge within 60 days.

RFQ No. 2405

Page 3

PRESCRIPTION SAFETY GLASSES

D. DELIVERABLES

The Contractor must provide safety frames and lenses that meet or exceed ANSI Z87.1

standards and have sufficient resources to fulfill orders within 4 weeks. Contractor will

meet with District staff on-site in Oakland twice per month, for two hours per site visit,

and fit personnel with safety frames and lenses with employee provided prescription.

Contractor will also assess problems and remedy fit and prescription deficiencies during

these site visits.

Deliveries will be accepted between the hours of 8:00 a.m. and 4:30 p.m., Monday

through Friday. No deliveries will be accepted on Saturdays, Sundays or District holidays.

The District will inspect product after its arrival at the delivery point. Contractor is solely

responsible for ensuring the product arrives at the District’s ship-to location free of

defects and manufactured in strict conformance with the specifications.

E. OTHER REQUIREMENTS

1. The Contractor’s personnel and equipment will be allowed reasonable access to

the work site during normal business hours, and a sufficient area of working

space. Unless otherwise agreed by both parties, normal business hours shall

include an eight-hour workday during the interval of 0700 and 1700 hours on

Monday through Friday and exclude work on weekends or District holidays.

District holidays are the following:

New Year’s Day

Martin Luther King Jr.’s Birthday (third Monday in January)

Lincoln’s Birthday

Washington’s Birthday (third Monday in February)

Cesar Chavez’s Birthday

Memorial Day (last Monday in May)

Juneteenth

Independence Day

Labor Day (first Monday in September)

Columbus Day (second Monday in October)

Veteran’s Day

Thanksgiving Day and day after

Christmas Day and day after

Contractor’s personnel are required to participate in District safety training. Time shall

be included in the Contractor’s bid.

RFQ No. 2405

Page 4

PRESCRIPTION SAFETY GLASSES

2. SITE SECURITY

The Contractor shall comply with the District’s protocol for personnel identification,

site access control, and contractor deliveries.

The Contractor shall designate a site security monitor who shall be on-site and

available at all times while work is being performed, and who shall ensure that

requirements of this section are met. This individual may be the superintendent.

For each day of on-site work, all Contractor, subcontractor and delivery personnel

shall sign a daily sign-in log furnished by the District site manager. Each daily log

shall include: individuals’ full name, company and company phone number.

Personnel Identification and Badging. Contractor’s personnel and all people

associated with the work will be issued individual District photo identification

badges that will be valid for two years. After two years, the contractor badge

needs to be renewed. Contactor shall submit a written request to the District for

an extension of the validity of the badges.

The District will provide project specific identification badges for use by

Contractor’s staff and all staff associated with the work. There will be two types of

identification badges required: (1) photographic identification badges for people

who will work at the site more than 5 continuous days; and (2) generic temporary

badges for those people who will only work at the site on an infrequent basis will

be escorted by District staff.

Contractor shall make arrangements for badging with the District Contact listed in

Section IV.A. of this RFP to schedule a day for project personnel, including those of

dive subcontractor, to report to either the Main Administration Building located at

375 Eleventh Street, Oakland, second floor, or the Wastewater Treatment Plant or

Pardee, depending on where they will be working. The District sponsor will work

with Security to schedule contractor badging by submitting the K-073A Eform.

Virtual badging may be available by having the District sponsor email a copy of the

contractor’s driver’s license and a headshot (showing head and shoulders) with a

blue background (no sunglasses, hats, or safety helmets). Send the driver’s license

and headshot to secadmin@ebmud.com for processing with the K-073A form.

Badging hours are typically Tuesdays from 10:00am-11:00 am, and Wednesdays

from 1:30 pm-2:30 pm at the EBMUD Administration Building at 375 11th Street in

Oakland, on the second floor. The contractor shall work with the District sponsor

to get badging information. The District sponsor will work with Security to provide

answers to their contractor. If the contractor gets badged at the other locations,

the District sponsor will schedule an appointment with those locations to get

information on badging protocols.

RFQ No. 2405

Page 5

RFQ 2405 - Prescription Safety Glasses

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