RFQ 18-27: Prequalification Package for Greystone Mansion Restoration Projects

Agency: City of Beverly Hills
State: California
Type of Government: State & Local
Caegory:
  • C - Architect and Engineering Services - Construction
Posted Date: Mar 27, 2018
Due Date: Apr 2, 2018
Solicitation No: RFQ 18-27
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CITY OF BEVERLY HILLS

PUBLIC WORKS DEPARTMENT

345 FOOTHILL ROAD

BEVERLY HILLS, CALIFORNIA 90210

REQUEST FOR PREQUALIFICATION OF BIDDERS AND PREQUALIFICATION INSTRUCTIONS FOR MULTIPLE PROJECTS: GREYSTONE MANSION RESTORATION PROJECTS

Notice is hereby given that the City of Beverly Hills (¡°CITY¡±) has determined that all bidders for various restoration projects at Greystone Mansion (¡°Project¡±) must be pre-qualified prior to submitting a bid on that Project. This prequalification is valid for two years and for more than one project. It is mandatory that all Contractors who intend to submit a bid, fully complete the prequalification questionnaire, provide all materials requested herein, and be approved by the CITY to be on the final qualified Bidders list.

No bid will be accepted from a Contractor that has failed to comply with these requirements. If two or more business entities submit a bid as part of a Joint Venture, or expect to submit a bid as part of a Joint Venture, each entity within the Joint Venture must be separately qualified to bid. The last date to submit a fully completed questionnaire is 2:00 PM Monday , April 2, 2018. Contractors are encouraged to submit prequalification packages as soon as possible, so that they may be notified of omissions of information to be remedied or of their prequalification status in advance of the prequalification deadline for this Project.

Answers to questions contained in the posted questionnaire below are required. The CITY will use these documents as the basis of rating Contractors with respect to whether each Contractor is qualified to bid on the Project, and reserves the right to check other sources available. The CITY¡¯s decision will be based on objective evaluation criteria.

The prequalification packages should be submitted under seal to the Office of the City Clerk, City of Beverly Hills, 455 North Rexford Drive, Room 290, Beverly Hills, CA 90210. The following should be clearly marked on the outside of the package ¡°CONFIDENTIAL PREQUALIFICATION STATEMENT FOR THE GREYSTONE MANSION RESTORATION PROJECTS¡±

For any Questions regarding the questionnaire and the qualification package contact, Mandana Motahari (email:mmotahari@beverlyhills.org).

PROJECT DESCRIPTION

The Doheny Mansion built in 1920s and is listed as landmark No. 4 by the City of Beverly Hills. Design and construction was the work of Mr. & Mrs. Edward Doheny and the Master Architect Gordon Kaufmann. The house serves as a museum in the broad sense and serves Beverly Hills and the public.

The City has identified a core concern to preserve and in some cases restore the historic integrity of the site while allowing for the increased demand and changing needs of a large public event facility.

In 2017, a master plan for the maintenance and restoration of the Mansion was prepared by Historic Resources Group (HRG) identifying priority items for repairs and restorations.

The City is seeking to prequalify contractors with experience in preservation, restoration and rehabilitation of historic properties. Specified contractor¡¯s licensing is B under the California Contractors State License Board with training in the conservation of cultural materials under the guidelines of the American Institute of Conservation Code of Ethics and the Secretary of the Interior¡¯s Standards for the treatment of Historic Properties.

A 10% bidder¡¯s security or bid bond will be required to bid, and the selected lowest responsible bidder will be required to provide 100% performance & payment bonds.

Attachment Preview

PREQUALIFICATION PACKAGE FOR
MULTIPLE PROJECTS
FOR
CONSTRUCTION OF THE
GREYSTONE MANSION RESTORATION
Due Date and Location for Submittal:
2:00 pm on Tuesday,
March 27, 2018
City Clerk
City of Beverly Hills
455 N. Rexford Drive
Room 290
Beverly Hills, CA. 90210
RFQ 18-27
CITY OF BEVERLY HILLS
DEPARTMENT OF PUBLIC WORKS
345 FOOTHILL ROAD
BEVERLY HILLS, CALIFORNIA 90210
REQUEST FOR PREQUALIFICATION OF BIDDERS AND PREQUALIFICATION INSTRUCTIONS
FOR MULTIPLE PROJECTS:
GREYSTONE MANSION RESTORATION PROJECTS
Notice is hereby given that the City of Beverly Hills (“CITY”) has determined that all bidders for the
restoration of the Greystone Mansion (“Projects”) must be pre-qualified prior to submitting a bid on that
Project. This prequalification is valid for two years and for more than one project. It is mandatory that all
Contractors who intend to submit a bid, fully complete the prequalification questionnaire, provide all
materials requested herein, and be approved by the CITY to be on the final qualified Bidders list.
No bid will be accepted from a Contractor that has failed to comply with these requirements. If two or more
business entities submit a bid as part of a Joint Venture, or expect to submit a bid as part of a Joint Venture,
each entity within the Joint Venture must be separately qualified to bid. The last date to submit a fully
completed questionnaire is 2:00 PM Tuesday, March 27, 2018. Contractors are encouraged to submit
prequalification packages as soon as possible, so that they may be notified of omissions of information to be
remedied or of their prequalification status in advance of the prequalification deadline for this Project.
Answers to questions contained in the attached questionnaire are required. The CITY will use these
documents as the basis of rating Contractors with respect to whether each Contractor is qualified to bid on the
Project, and reserves the right to check other sources available. The CITY’s decision will be based on
objective evaluation criteria.
The CITY reserves the right to adjust, increase, limit, suspend or rescind the prequalification rating based on
subsequently learned information. Contractors whose rating changes sufficiently to disqualify them will be
notified, and given an opportunity for a hearing consistent with the hearing procedures described below for
appealing a prequalification rating.
While it is the intent of the prequalification questionnaire and documents required therewith to assist the
CITY in determining bidder responsibility prior to bid and to aid the CITY in selecting the lowest responsible
bidder, neither the fact of prequalification, nor any prequalification rating, will preclude the CITY from a
post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience
to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.
The prequalification packages should be submitted under seal to the Office of the City Clerk, City of
Beverly Hills, 455 North Rexford Drive, Room 290, Beverly Hills, CA 90210. The following should be
clearly marked on the outside of the package “CONFIDENTIAL PREQUALIFICATION STATEMENT
FOR THE GREYSTONE MANSION RESTORATION PROJECTS”
The prequalification packages submitted by Contractors are not public records and are not open to public
inspection. All information provided will be kept confidential to the extent permitted by law. However, the
contents may be disclosed to third parties for purpose of verification, or investigation of substantial
allegations, or in an appeal hearing. State law requires that the names of contractors applying for
prequalification status shall be public records subject to disclosure, and the first page of the questionnaire will
be used for that purpose.
Greystone Mansion Restoration Projects
Page 2
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form,
by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If
any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the
CITY and provide updated accurate information in writing, under penalty of perjury.
The CITY reserves the right to waive minor irregularities and omissions in the information contained in the
prequalification application submitted, and to make all final determinations. The CITY may also determine
at any time that the prequalification process will be suspended for the Project and the Project will be bid
without prequalification.
Contractors may submit prequalification packages during regular working hours on any day that the offices of
the CITY are open. Contractors who submit a complete prequalification package will be notified of their
qualification status no later than ten business days after submission of the information.
The CITY may refuse to grant prequalification where the requested information and materials are not
provided by the due date indicated above. There is no appeal from a refusal for an incomplete or late
application, but re-application for a later project is permitted. Neither the closing time for submitting
prequalification packages for this Project will be changed in order to accommodate supplementation of
incomplete submissions, or late submissions, unless requested by the CITY in its sole discretion.
In addition to a contractor’s failure to be pre-qualified pursuant to the scoring system set forth in the
prequalification package, a contractor may be found not prequalified for either omission of or falsification of,
any requested information.
Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal can
be made by the unsuccessful Contractor. An appeal is begun by the Contractor delivering notice to the CITY
of its appeal of the decision with respect to its prequalification rating, no later than two business days
following notification that it is not pre-qualified. The notice of appeal shall include an address where the
Contractor wishes to receive notice of the appeal hearing. Without a timely appeal, the Contractor waives any
and all rights to challenge the decision of the CITY, whether by administrative process, judicial process or any
other legal process or proceeding.
If the Contractor gives the required notice of appeal, a hearing shall be conducted no earlier than five business
days after the CITY’s receipt of the notice of appeal and not later than five business days prior to the date of
the Notice Inviting Bids for this Project. Prior to the hearing, the Contractor shall, in writing, be advised of
the basis for the City’s pre-qualification determination.
The hearing shall be conducted by a panel consisting of three members of the Department of Public Works
senior management staff (the “Appeals Panel”). The Appeals Panel shall consider any evidence presented by
the Contractor, whether or not the evidence is presented in compliance with formal rules of evidence. The
Contractor will be given the opportunity to present evidence, information and arguments as to why the
Contractor believes it should be pre-qualified. Within one day after the conclusion of the hearing, the
Appeals Panel will render a written determination as to whether the Contractor is pre-qualified. It is the
intention of the CITY that the date for the submission and opening of bids will not be delayed or postponed to
allow for completion of an appeal process.
*****
Greystone Mansion Restoration Projects
Page 3
BEVERLY GARDENS PARK RESTORATION PROJECTS
PREQUALIFICATION QUESTIONAIRE
PROJECT DESCRIPTION
The Doheny Mansion built in 1920s and is listed as landmark No. 4 by the City of Beverly Hills. Design and
construction was the work of Mr. & Mrs. Edward Doheny and the Master Architect Gordon Kaufmann. The
house serves as a museum in the broad sense and serves Beverly Hills and the public.
The City has identified a core concern to preserve and in some cases restore the historic integrity of the site
while allowing for the increased demand and changing needs of a large public event facility.
In 2017, a master plan for the maintenance and restoration of the Mansion was prepared by Historic
Resources Group (HRG) identifying priority items for repairs and restorations.
The City is seeking to prequalify contractors with experience in preservation, restoration and rehabilitation of
historic properties. Specified contractor’s licensing is B under the California Contractors State License Board
with training in the conservation of cultural materials under the guidelines of the American Institute of
Conservation Code of Ethics and the Secretary of the Interior’s Standards for the treatment of Historic
Properties.
A 10% bidder’s security or bid bond will be required to bid, and the selected lowest responsible bidder will
be required to provide 100% performance & payment bonds.
CONTACT INFORMATION
Firm Name:
(as it appears on license)
Check One:
Contact Person:
Address:
Phone:
Fax:
If firm is a sole proprietor or partnership:
Owner(s) of Company
Contractor’s License Number(s):
Corporation
Partnership
Sole Proprietor
Greystone Mansion Restoration Projects
Page 4
PART I. ESSENTIAL REQUIREMENTS FOR QUALIFICATION
Contractor will be immediately disqualified if the answer to any of questions 1 through
5 is “no.”1
Contractor will be immediately disqualified if the answer to any of questions 6, 7, 8 or
9 is “yes.”2 If the answer to question 8 is “yes,” and if debarment would be the sole
reason for denial of pre-qualification, any pre-qualification issued will exclude the
debarment period.
1. Contractor possesses a valid and current California Contractor’s license for the project or
projects for which it intends to submit a bid.
Yes
No
2. Contractor has a liability insurance policy with a policy limit of at least $1,000,000 per
occurrence and $2,000,000 aggregate.
Yes
No
3. Contractor has current workers’ compensation insurance policy as required by the Labor
Code or is legally self-insured pursuant to Labor Code section 3700 et. seq.
Yes
No Contractor is exempt from this requirement, because it has no
employees
4. Have you attached your latest copy of a reviewed or audited financial statement with
accompanying notes and supplemental information?3
Yes
No
NOTE: A financial statement that is not either reviewed or audited is not acceptable.
A letter verifying availability of a line of credit may also be attached; however, it will
be considered as supplemental information only, and is not a substitute for the
required financial statement.
1 A “no” answer to Question 4 will not be disqualifying if the contractor is exempt from complying with
Question 4, for reasons explained in footnote 7.
2 A contractor disqualified solely because of a “Yes” answer given to question 6, 7, or 9 may appeal the
disqualification and provide an explanation of the relevant circumstances during the appeal procedure.
3 Public Contract Code section 20101(e) exempts from this requirement a contractor who has qualified as a
small business pursuant to Government Code section 14837(d)(1), if the bid is “no more than 25 per cent of the
qualifying amount provided in section 14837(d)(1).” As of January 1, 2001, the qualifying amount is $10 million,
and 25 per cent of that amount, therefore, is $2.5 million.
Greystone Mansion Restoration Projects
Page 5

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