RFQ #2026-006 Preliminary Engineering Design Services for GDOT PI 0021605

Date Posted: 07/01/2026
Request for Qualifications
To Provide
Preliminary Engineering and Design Services
For
SR 60 BU from School Drive to Mountain View Drive
GDOT PI 0021605
RFQ #2026-006
Qualifications Due: September 9, 2026, 2:00PM
City of Dahlonega
465 Riley Road
Dahlonega, GA 30533
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RFQ #2026-006
REQUEST FOR QUALIFICATIONS
RFQ# 2026-006
Preliminary Engineering and Design Services for SR 60 BU from School Drive to Mountain View Drive
I. General Project Information
A. Overview
The City of Dahlonega is soliciting Statement of Qualifications (SOQs) from Georgia Department of Transportation
(GDOT) pre-qualified firm(s) or organization(s) to complete the preliminary engineering, environmental work, and
construction bidding through the development of Plans, Specifications and Estimates for SR 60 BU from School
Drive to Mountain View Drive GDOT PI 0021605. All work shall be in accordance with the current GDOT Plan
Development Process (PDP) and GDOT standards and specifications.
This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the
project/contract listed in Exhibit I. Firms that respond to this RFQ, and are determined by the City of Dahlonega to
be sufficiently qualified, may be deemed eligible, and invited to offer a technical approach and/or possibly present
and/or interview for these services. All respondents to this RFQ are subject to instructions communicated in this
document, and are cautioned to completely review the entire RFQ and follow instructions carefully. The City of
Dahlonega reserves the right to reject any or all Statements of Qualifications or Technical Approach, and to waive
technicalities and informalities at the discretion of the City of Dahlonega.
B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award is made
official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of the
City of Dahlonega including the City's Mayor, City Council Members, and City Manager, except for the submission
of questions as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any
existing work agreement(s). For violation of this provision, the City of Dahlonega reserves the right to reject the
submittal of the offending respondent.
C. Reserved
D. Scope of Services
Under the terms of the resulting Agreement, the selected consultant will provide Preliminary Engineering and Design
Services, for the City of Dahlonega Project identified. The anticipated scope of work for the project/contract is
included in Exhibit I.
In addition, the City of Dahlonega desires that the Consultant have the ability to provide, either with its own forces
or through a sub-consultant team member, comprehensive services necessary to fulfill all preliminary engineering
services which may arise during the project cycle.
E. Contract Term and Type
The City of Dahlonega anticipates one (1) Project Specific contract to be awarded to one (1) firm, for the
project/contract identified. The City of Dahlonega anticipates that the Payment Method shall be Lump Sum, Cost
Plus Fixed Fee, Cost per Unit of Work or Specific Rate of Compensation. As a Project Specific contract, it is the
City's intention that the Agreement will remain in effect until successful completion of the preliminary engineering
phase of the projects and may choose to utilize the selected consultant for use on construction revisions as
necessary.
F. Contract Amount
The Project Specific contract amount will be determined via negotiations with the City of Dahlonega. If the City is
unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the
City of Dahlonega reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations
with the next highest scoring finalist.
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RFQ #2026-006
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the Georgia
Procurement Registry (GPR) under RFQ #2026-006 and the City of Dahlonega Purchasing Department's website.
All firms are responsible for checking the GPR and the City's website on a regular basis for updates, clarifications,
and announcements. The City reserves the right to communicate via electronic mail with the primary contact listed
in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of
this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the
Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity
listed in Section IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals and
the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection
Committee will identify three (3) to five (5) firms which will be shortlisted.
All firms must meet the minimum requirements as listed in Section IV.A. below.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from the City of Dahlonega
regarding the Phase II - Technical Approach response.
D. Phase II - Finalists Response on Technical Approach and Past Performance
The City of Dahlonega will request a Technical Approach of the three (3) to five (5) finalist firms for the
project/contract. The City of Dahlonega reserves the right to request a presentation/interview on any project/contract
as determined in its best interests; however, this additional requirement shall typically be reserved for the most
complex projects. Each finalist firm shall be notified in writing and informed of the Technical Approach due date.
Any additional detailed Technical Approach instructions and requirements, beyond that provided in Section V.
Selection Criteria for Phase II, for the finalists will be provided in the Finalist Notification. All members of the
Selection Committee will review the Technical Approach (and will attend the presentation/interview if so chosen).
Firms shall not address any questions, prior to the award announcement, to anyone other than the
designated contact.
E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating
the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the
Finalist's Phase II Responses and the final rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s),
including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking
firm(s), the City will formally terminate the negotiations and possibly enter into negotiations with the second highest-
ranking firm, and so on in turn until a mutual agreement is established and the City awards a contract. The final
form of the contract shall be developed by the City of Dahlonega.
III. Schedule of Events
The following Schedule of Events represents the City of Dahlonega best estimate of the Schedule that will be followed.
All times indicated are prevailing times in Dahlonega, Georgia. The City of Dahlonega reserves the right to adjust the
Schedule as the City deems necessary.
PHASE I DATE TIME
a. City of Dahlonega issues public advertisement of RFQ #2026-006 7/1/2026 ----------
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RFQ #2026-006
b. Deadline for submission of written questions and requests for clarification 7/22/2026 2:00 PM
c. Deadline for addendum publication 8/12/2026 5:00 PM
d. Deadline for submission of Statements of Qualifications
9/9/2026 2:00 PM
e. City of Dahlonega completes evaluation and issues notification and other
TBD
information to finalist firms
PHASE II
d. City of Dahlonega completes evaluation and issues notification and other
TBD
information to finalist firms
e. Deadline for submission of written questions from finalists TBD 2:00 PM
f. Phase II Response of Finalist firms due TBD 2:00 PM
IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required proof of
prequalification shall be submitted as indicated in Section VI.B.5. below. All Submittals will be pre-screened to
verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area
Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will
be disqualified from further consideration.
Each submittal will require a certification to allow the City of Dahlonega to analyze risks in determining if any Firm
should be ineligible for award. The certification shall cover a wide variety of information. Any firm which responds
in any potentially concerning manner must provide additional information as directed herein for consideration by the
City of Dahlonega to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 30%
The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a
total of thirty percent (30%) of the total evaluation. The following criteria for scoring Phase I of the evaluation
will be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, relevant project management
experience, experience in utilizing GDOT specific processes, manuals, or guidance.
2. Key Team Leaders' education, registration, relevant technical experience, and relevant experience in utilizing
GDOT specific processes, manuals, or guidance.
3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.
C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 20%
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity which shall
account for a total of twenty percent (20%) of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering project
4. Ability to Meet Project Schedule
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RFQ #2026-006
V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach - 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty percent (40%). The Selection Committee shall utilize the following additional criteria for
scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I
will be carried forward and combined with the scores from the Phase II to determine the final ranking of
Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
B. Past Performance - 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance evaluations
or knowledge presented on City of Dahlonega or GDOT projects. The Selection Committee will consider all factors
in their totality and score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications - Phase I Response
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in
Section VIII, and must be organized, categorized using the same headings (in red), and
numbered and lettered exactly as outlined below, and must be responsive to all requested information.
For the sections in which page number limits are stated, each section with a stated limit must begin on a new
page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed
for a previous section, if applicable. This will enable the City to ensure compliance with the page limitations.
Cover page - Each project/contract submittal must have a separate cover page for each copy of each submittal for
each project/contract and each must list the RFQ#, RFQ Title, proposing firm's full legal name and the
specific project contract being submitted on to include the Project Numbers, PI Numbers, County(ies),
and Description.
A. Administrative Requirements
It is required to submit the information below for each copy of each submittal. This is general information
and will not be scored but may be used to determine eligibility for selection. Under Administrative
Requirements section, only submit the information requested; additional information will be subject to
disqualification of your firm.
1. Basic company information:
a. Company name.
b. Company Headquarter Address.
c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of
primary proposing contact (this will be the individual with whom the City will direct all communications).
d. Company website (if available).
e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.
f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.
g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years
in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or
other structure?
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RFQ #2026-006
2. Certification Form - Complete the Certification Form (Exhibit "II" enclosed with RFQ), and provide a notarized
original within the firm's Statement of Qualifications. This is to be submitted for the Prime ONLY.
3. Georgia Security and Immigration Compliance Act Affidavit - Complete the form (Exhibit "III" enclosed with RFQ),
and provide a notarized original within the firm's Statement of Qualifications. This is to be submitted for the
Prime ONLY.
4. Addenda - Signed cover page of any Addenda issued for the Prime ONLY.
B. Experience and Qualifications
1. Project Manager - Provide information pertaining to the project manager, including but not limited to:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant engineering experience.
d. Relevant project management experience for projects of similar complexity, size, scope, and function.
e. Relevant experience utilizing GDOT specific processes, manuals, or guidance [Plan Development Process
(PDP), Design Policy, Environmental Procedures Manual, etc.].
This information is limited to two (2) pages maximum.
2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee
project areas determined as particularly important to each specific project, refer to the Project Description in
Exhibit I, specifically Section 7 for the list of Key Team Leaders for each Project). For each Key Team Leader
identified provide:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant technical experience in the applicable resource area of the most relevant projects.
d. Relevant experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy,
Environmental Procedures Manual, etc.) which are specific to the key team leader's area.
This information is limited to one (1) page maximum for each Key Team Leader identified in Section 7
of each Exhibit I. Respondents submitting more than one (1) page for each Key Team Leader identified
will be subject to disqualification. Respondents who provide more Key Team Leaders than what is
outlined in the requirement will be subject to disqualification as this would provide an advantage over
firms who complied with the requirement and had the required number of Key Team Leaders.
Respondents who do not provide the required Key Team Leaders will be subject to disqualification as
this does not meet the requirements of the project and therefore would deem the respondent and its
team unqualified for the award.
3. Prime Experience - Provide information on the prime's experience and ability in delivering effective services for
projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to provide
services for the City of Dahlonega. For each project, the following information should be provided:
a. Client name, project location and dates during which services were performed.
b. Description of overall project and services performed by your firm.
c. Duration of project services provided by your firm, and overall project budget.
d. Experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy, Environmental
Procedures Manual, etc.)
e. Client(s) current contact information including contact names, telephone numbers and email address.
f. Involvement of Key Team Leaders on the projects.
This information is limited to two (2) pages maximum.
4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are
defined as the firm submitting the Statement of Qualifications and the firm with whom the City of Dahlonega will
contract. The Team is defined as the Prime Consultant and their sub-consultants, who are considered team
members. Prime Consultants and their sub-consultant team members must meet the Area Class requirements
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RFQ #2026-006
listed in Exhibit I for each project on which they apply. In regards to the required Area Classes, for each
project/contract on which they apply, respondents should submit a summary form (example provided in Exhibit
IV) which details the required area classes for the Prime Consultant and all sub-consultants or joint-venture of
consultants on the team listed in the Statement of Qualifications. The area classes and firm's meeting the area
classes listed on the summary form must meet all required area classes or the team will be disqualified. If a
team member's prequalification will expire prior to the due date of the SOQs, documentation must be provided
which shows that the firm has submitted its application for prequalification prior to the SOQ due date. The team
must maintain its prequalification certification in order to be considered eligible for award if selected.
Additionally, respondents should submit the Notice of Professional Consultant Qualifications (for the
Prime Consultant and all sub-consultants for each project) issued by GDOT and attach after the Area
Class summary form.
This information is limited to the one (1) page for the Area Class table (unless the project needs require
an extensive list of area classes) and the required Notice of Professional Consultant Qualifications.
(The table may not be submitted on a 11" x 17" page).
C. Resources/Workload Capacity
1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific
project, including:
a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support personnel,
and reporting structure. This chart may be submitted on a 11" x 17" page. (Excluded from the page
count)
b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific
project and the number and types of staff within the office and how this office could benefit the project and
promote efficiency. This information to be included on the one (1) page with the Narrative on
Additional Resource Areas and Ability.
c. Narrative on Additional Resource Areas and Ability - Respondents are to provide information regarding
additional resource areas identified as important to the project, to discuss how the key areas will integrate
and work together on the project, to discuss any information which is pertinent to these areas, to provide a
narrative regarding how the organization of the team, including the PM and Key Team Leaders can deliver
the project on schedule given their workload capacity. (The City recognizes that some individuals may
be able to meet the schedule while carrying heavier project loads.) Respondents may discuss the
advantages of your team and the abilities of the team members which will enable the project to meet the
proposed schedule as identified in Exhibit I (where applicable). If there is no proposed schedule, discuss
the advantages of the team and the abilities of the team members which will enable the project to move as
expeditiously as possible. Respondents submitting more than the one (1) page allowed (combined
for C1.b. and C1.c.), will be subject to disqualification.
2. Project Manager Commitment Table - Provide a list of ALL projects (GDOT, other governments and private
contracts - Information may be validated and any firm determined not to be listing all projects may be subject
to disqualification) on which the proposed project manager is currently committed, to enable the City of
Dahlonega to ascertain the project manager's availability. Utilize a table similar to the following format with a
minimum of all criteria indicated to provide the requested information:
Project PI/Project # for GDOT Role of PM Project Current Phase Current Status of Monthly Time
Manager Projects/Name of on Project Description of Project Project Commitment in
Customer for Non-GDOT Hours
Projects
3. Key Team Leader Project Commitment Table - Provide a table similar to the below, with a minimum of all criteria
indicated, which identifies ALL projects the Key Team Leaders (refer to the Project Description in Exhibit I,
specifically Section 7 for the list of Key Team Leaders for each Project) are committed on to enable the City of
Dahlonega to ascertain the available capacity.
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RFQ #2026-006
Key PI/Project # for GDOT Role of Key Project Current Phase Current Status of Monthly Time
Team Projects/Name of Team Description of Project Project Commitment in
Leader Customer for Non-GDOT Leader on Hours
Projects Project
This information is limited to the organization chart (excluded from page count), [one (1) page of text to
include both C1.b. Primary Office and C1.c. Narrative on Additional Resource Areas and Ability], and the
tables.
VII. Instructions for Preparing Technical Approach and Past Performance Response - Phase II Response
The following information will only be requested of the shortlisted firms. The Selection Committee will evaluate
the shortlisted firms using the information provided as requested below (NOTE: Scores from Phase I will be
carried forward to Phase II):
The Phase II response must be submitted in accordance with the instructions provided in Section IX, and must
be organized, categorized using the same headings (in red), and numbered and
lettered exactly as outlined below, and must be responsive to all requested information. For the sections in
which page number limits are stated, each section with a stated limit must begin on a new page and end on the
last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous
section, if applicable. This will enable the City of Dahlonega to ensure compliance with the page limitations.
Phase II Cover page - Each submittal must have a separate cover page for each copy of each Phase II submittal and
each must indicate the response is for Phase II, list the RFQ#, RFQ Title, proposing firm's full
legal name and the specific project contract being submitted on to include the Project Numbers,
PI Numbers, County, and Description.
A. Technical Approach
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control, quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
This information will be limited to a maximum of three (3) pages.
B. Past Performance
No additional information should be submitted to fulfill this requirement. Information from the relevant
projects listed as well as information on file with the City will be used to fulfill this requirement.
Past performance may be evaluated through the checking of project references for the proposed project manager
as well as the firm. The City of Dahlonega will check these references at random. For this reason, attention should
be paid to the references provided to ensure that the contact information provided is accurate and the individual
references are reachable. Other past performance information which may be utilized includes consultant
performance ratings as well as knowledge that any member of the Selection Committee has pertaining to the past
performance of the firm on any project.
VIII. Instructions for Submittal for Phase I - Statements of Qualifications
A. Sealed Statement of Qualifications will be accepted by the City of Dahlonega, Finance Department,
Purchasing, 465 Riley Road, Dahlonega, GA. 30533, until 2:00 P.M. ET, September 9, 2026, for RFQ #2026-
006
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RFQ #2026-006
Statement of Qualifications Submission: Include one (1) original Response clearly marked "Original", three
(3) hard copies, and one digital copy in PDF format saved to a USB flash drive.
NOTE: ALL DOCUMENTS SUBMITTED SHOULD NOT CONTAIN ANY BUDGETARY/COST INFORMATION
FOR THEPROJECT PROVIDED HEREIN.
B. There is one (1) submittal required. The Submittal must follow the format and meet the content requirements
identified in Section VI, entitled Instructions for Content and Preparation of Statements of Qualifications -
Phase I Response. See Attachment 1 for a summary of how the submittals should be prepared.
C. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered, however, submittal
pages will be counted by section to determine compliance with page limits. Responses are limited to the page
counts indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with
print on them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays, and promotional materials are not desired. Emphasis must be
on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each section should not be included
and will be grounds for disqualification. Submittals are limited to the information requested in Section VI.
Instructions for Content and Preparation of Statements of Qualifications - Phase I Response only. Hyperlinks or
embedded video are not allowed.
Statements of Qualifications must be received by the City of Dahlonega prior to the deadline indicated in the
Schedule of Events (Section III of RFQ).
No submittals will be accepted after the time and date set for receipt.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The
City of Dahlonega is not obligated to any party to reimburse such expenses. All submittals upon receipt become
the property of the City of Dahlonega. Labeling information provided in submittals "proprietary" or "confidential", or
any other designation of restricted use will not protect the information from public view. Subject to the provisions
of the Open Records Act, the details of the proposal documents will remain confidential until final award.
The City of Dahlonega reserves the right, in its sole discretion, to waive any technicalities associated with this
submittal if deemed in the best interest of the State.
D. Questions and Requests for Clarification
Questions about any aspect of the RFQ, or the project, shall be submitted in writing via e-mail to: Brittany Lee e-
mail: blee@dahlonega.gov The deadlines for submission of questions relating to the RFQ are the times and dates
shown in the (Schedule of Events- Section III). From the issue date of this solicitation until a successful proposer
is selected and the award is made official and announced, respondents are subject to the Restriction of
Communication in Section I.B.
IX. Instructions for Submittal for Phase II - Technical Approach and Past Performance Response
THESE INSTRUCTIONS ARE INTENDED SOLELY FOR THOSE FIRMS IDENTIFIED AND NOTIFIED AS
FINALISTS. Final Instructions will be provided to the Finalists in the notification.
A. Sealed Technical Approach and Past Performance Responses will be accepted by the City of Dahlonega,
Finance Department, Purchasing, 465 Riley Road, Dahlonega, GA. 30533, to be determined.
Technical Approach and Past Performance Submission: Include one (1) original Response clearly marked
"Original", three (3) hard copies, and one digital copy in PDF format saved to a USB flash drive.
B. There is one (1) submittal required. The Submittal must follow the format and meet the content requirements
identified in Section VII, entitled Instructions for Preparing Technical Approach and Past Performance
Response - Phase II Response. See Attachment 1 for a summary of how the submittals should be prepared.
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RFQ #2026-006
C. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered, however, submittal
pages will be counted by section to determine compliance with page limits. Responses are limited to the page
counts indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with
print on them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays, and promotional materials are not desired. Emphasis must
be on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each section should not be included and
will be grounds for disqualification. Submittals are limited to the information requested in Section VII.
Instructions for Preparing Technical Approach and Past Performance Response-Phase II Response only.
Hyperlinks or embedded video are not allowed.
Technical Approach must be received by the City of Dahlonega prior to the deadline indicated in Notice to
Selected Finalists.
No submittals will be accepted after the time and date set for receipt.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. City of
Dahlonega is not obligated to any party to reimburse such expenses. All submittals upon receipt become the
property of City of Dahlonega. Labeling information provided in submittals "proprietary" or "confidential", or any
other designation of restricted use will not protect the information from public view. Subject to the provisions of the
Open Records Act, the details of the proposal documents will remain confidential until final award.
The City of Dahlonega reserves the right, in its sole discretion, to waive any technicalities associated with this
submittal if deemed in the best interest of the State.
D. Questions and Requests for Clarification
Questions about any aspect of the Phase II Response for Finalists, shall be submitted in writing via e-mail to:
Brittany Lee, e-mail: blee@dahlonega.gov or as directed in the Notice to Selected Finalists, if different. The
deadlines for submission of questions relating to the Phase II Response will be identified in the Notice to Selected
Finalists. From the issue date of this solicitation until a successful proposer is selected and the award is made
official and announced, respondents are subject to the Restriction of Communication in Section I.B.
X. Terms and Conditions
A. Statement of Agreement
With the submission of a SOQ, the respondent agrees that he/she has carefully examined the Request for
Qualifications, and agrees that it is the respondent's responsibility to request clarification on any issues in any
section of the Request for Qualifications with which the respondent disagrees or needs clarified. The respondent
also understands that failure to mention these items during the question period or in the SOQ will be interpreted to
mean that the respondent is in full agreement with the terms, conditions, specifications and requirements in the
therein. With submission of a SOQ, the respondent hereby certifies: (a) that this SOQ is genuine and is not made
in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that respondent has not directly or
indirectly included or solicited any other respondent to put in a false or insincere SOQ; (c) that respondent has not
solicited or induced any person, firm, or corporation to refrain from sending a SOQ.
The respondent also understands that failure to provide required information may result in disqualification. Failure
to provide administrative information may not result in disqualification. At the City of Dahlonega's discretion, the
City may notify the respondent that administrative information is not provided or there was an error in the information
provided, and the City of Dahlonega will allow a respondent to provide an update to the administrative information.
However, the exception to this is the provision of the required GEORGIA SECURITY AND IMMIGRATION
COMPLIANCE ACT AFFIDAVIT, which by Georgia Law requires disqualification of the response. The above
changes mentioned to administrative information would be considered allowable as these would be limited to
changes which do not affect the information which the evaluators use to score the respondents. Failure of a
respondent to provide the specific administrative information as required in the notice will result in disqualification.
Any respondent who provides changes in addition to the information requested in the notice shall be subject to
disqualification. Failure of a respondent's SOQ to provide any information pertaining to a respondent and its teams
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