RFQ 26-516 Pines Rd. & Sonhaven Dr. Ditch Improvements

7/2/2026
PART I GENERAL PROVISIONS
SECTION 100
DEFINITIONS AND ABBREVIATIONS
100.1 TERMS. Unless otherwise stated, the words "direct," "required," "permitted," "ordered," "instructed,"
"designated," "considered," "necessary," "prescribed," "approved," "acceptable," "satisfactory," or words of
like import, refer to actions, expressions and prerogatives of the Engineer.
100.2 DEFINITIONS.
Addenda. Written or graphic instruments issued prior to the opening of Bids which clarify
correct, or change the Bidding Documents.
Advertisement. A public announcement inviting bids containing the location and description
of the work, time and place of opening bids.
Asbestos. Any material that contains more than one percent asbestos or is friable or is releasing
asbestos fibers into the air above current action levels established by the Unites States
Occupational Safety and Health Administration.
As-Built Drawings. Annotated Drawings, which have been revised to reflect any changes
during construction including unforeseen site conditions.
Bid. The offer of a responsible and responsive Bidder that was submitted to the Department on
the Bid Forms, in accordance with the Bidding Documents. The bid shall be binding after
expiration of the 48 hour waiting period.
Bidder. The individual or entity who submits a Bid directly to City.
Bidding Documents. The Invitation For Bid (IFB), Special Conditions for Streets/Drainage and
Water/Sewer, the Bid Forms with any supplements, Standard Specifications for Infrastructure
Improvements, Standard Plans, Drawings, Technical Specifications, and the proposed Contract
Documents (including all Addenda).
Bid Forms. Louisiana Uniform Public Works Bid Forms and Bid Bond Form as developed by
the Office of Facility Planning and Control.
Change Order. Any contract modification that includes an alteration, deviation, addition, or
omission to the Contract, which authorizes an adjustment in the Contract Amount, Contract
Time, or an addition, deletion, or revision of the Work.
City. The City of Shreveport, Louisiana for whom the work is being performed.
City Engineer. The Department Head of the Department of Engineering and Environmental
Services.
Claim. A demand or assertion by City or Contractor seeking an adjustment of Contract
Amount or Contract Time, or both, or other relief with respect to the terms of the Contract.
Closed Specification. A product specified to the exclusion of all other products of apparent
equal quality and utility
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Conformed Documents. An assembly of Contract Documents with the Contractor's
completed Bid Forms, Bonds, Certificates of Insurance, and other forms furnished with the
Bidding Documents; executed Contract; addenda and revised drawings and specifications
incorporating changes made by addenda.
Contract. The entire and integrated written agreement between the City and the Contractor
concerning the Work. The Contract supersedes prior negotiations, representations, or
Contracts whether written or oral.
Contract Bond. The approved form of security, executed by the Contractor and its surety of
sureties, guaranteeing complete execution of the contract and all supplemental Contracts
pertaining thereto and the payment of all legal debts pertaining to the construction of the project.
Contract Documents. Those items so designated in the Contract. Only printed or hard
copies of the items listed in the Contract are Contract Documents. Approved Shop Drawings,
other Contractor submittals, and the reports and drawings of subsurface and physical conditions
are not Contract Documents.
Contract Item (Pay Item). A specific unit of work for which a price is provided in the
Contract.
Contract Amount. The moneys payable by City to Contactor for completion of the Work in
accordance with the Contract Documents as stated in the Contract subject to the provisions of
Section 101 in the case of Unit Price Work.
Contract Time. The number of days or dates stated in the Contract to achieve Milestones,
if any, and complete the Work so that it meets the requirements of completion as evidenced
by written recommendation of the Engineer.
Contractor. The individual or entity with whom City has entered into the Contract.
Controlling Item of Work. An item of work that should be in progress at the time, essential
to the orderly completion of the work within the time limit specified, in accordance with the
Contractor's approved progress schedule.
Department. The term shall mean" Department of Public Works," "Department of Water and
Sewerage," "Department of Engineering and Environments Services (EES)" or its authorized
representative.
Drawings. The part of the Contract Documents prepared or approved by the Engineer which
shows the scope, extent, and character of the Work to be performed by Contractor. Shop
Drawings and other Contractor submittals are not Drawings as so defined.
Effective Date of the Contract. The date indicated in the Contract on which it becomes
effective, but if no such date is indicated, it means the date on which the Contract is signed and
delivered by the last of the two parties to sign and deliver.
Engineer. The City Engineer of the Department of Engineering and Environmental Services
(EES) or their authorized representative.
Equipment. All machinery, equipment, tools and apparatus necessary for acceptable
completion of the work.
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Extra Work. An item of Work not provided for in the Contract as awarded but found essential
to the satisfactory completion of the Contract within its intended scope.
Field Order. A written order issued by the Engineer and signed by the Contractor which
requires minor changes in the Work but which does not involve a change in the Contract
Amount or the Contract Time.
Final Acceptance. After receipt of a clear lien certificate, Final Acceptance will be approved
by the City and a letter of Final Acceptance will be issued to the Contractor and retainage will
be paid.
Final Completion. A letter of Final Completion will be issued by the City to the Contractor
when all contract work has been completed, the final inspection has been performed and no
incomplete or unsatisfactory work is outstanding. Accrual of Contract Time ends and time for
the maintenance bond begins when Final Completion has been achieved.
Final Inspection. Contractor will notify the City in writing that the work is ready for final
inspection. The Contractor's notice will be signed by the Engineer at least 10 days prior to the
final inspection. The final inspection uncovers any work that is incomplete or unsatisfactory, The
Engineer will give the Contractor written instruction for correction.
General Requirements. Technical Specifications for certain administrative requirements and
procedural matters.
Hazardous Environmental Condition. The presence at the Site of Asbestos, PCBs,
Petroleum, Hazardous Waste, or Radioactive Material in such quantities or circumstances that
may present a substantial danger to persons or property exposed thereto.
Hazardous Waste. The term Hazardous Waste shall have the meaning provided in Section
1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time.
Holiday or Legal Holiday. Any calendar day observed or authorized by the City as a non-
working holiday.
Incidental Work. Work required by the contract for which no direct payment is provided.
Inspector. An individual authorized to inspect all Work and materials.
Intent to Award. The written notice by City to the Successful Bidder stating that upon timely
compliance by the Successful Bidder with the conditions precedent listed therein, City will sign
and deliver the Contract.
Laboratory. A testing laboratory approved by the City.
Laws and Regulations. Any and all applicable laws, rules, regulations, ordinances, codes, and
other of any and all governmental bodies, agencies, authorizes, and courts having jurisdiction.
Liens. Changes, security interests, or encumbrances upon Project funds, real property, or
personal property.
Load Bearing Area. Any area that supports vehicular traffic or high bearing loads; whether
the area is paved, unpaved, gravel, green space, sidewalk, street, driveway, highway, etc. This
area extends to a minimum of three feet from the edge of said load bearing area.
Manual of Uniform Traffic Control Devices (MUTCD). The manual adopted by the City
for a uniform system of traffic control devices used on public roadways.
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