24-655-RFQ-01 - Parks & Recreation Design/Engineering of Fourth Creek Greenway

Agency:	County of Iredell
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Mar 22, 2024
Due Date:	Apr 16, 2024
Solicitation No:	24-655-RFQ-01
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Qualifications

for

Fourth Creek Greenway

Architectural Design

Services

Sealed Process

#24-655-RFQ-01

Submission Deadline

3:00 PM, Tuesday, April 16, 2024

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FOR ALL QUESTIONS REGARDING RFQ PROCESS,

SUBMITTAL AND REQUIREMENTS

~Contact~

Mrs. Antonia Stines

Purchasing Officer

200 South Center St., Post Office Box 788

Statesville, NC 28677

antonia.stines@iredellcountync.gov

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Introduction

Iredell County is soliciting statements of qualifications from design firms (the “Firm”) to provide

design, engineering, plans and permitting for expanding the greenway system in Iredell County.

The intent of this Request for Qualifications (RFQ) is to have professional design firms

specifically address the expansion of approximately 2 miles from Bigleaf Slopes park to the west

side of Greenbriar Road Bridge and provide the County with a well-considered design for this

project. The trail will provide immediate access to the adjacent subdivisions (Greenbriar and

Belfram subdivision) to approximately 800 residents.

It is anticipated that a contract will be negotiated and signed with the successful design firm

properly licensed in the State of North Carolina on the basis of demonstrated competence and

qualifications for the type of professional services required. This solicitation will be made in

accordance with North Carolina General Statute 143-64.31 as amended, which require that firms

be selected on the basis of demonstrated competence and qualification and thereafter negotiate a

contract for those services at a fair and reasonable fee with the best qualified firm. The selected

firm will work directly with Iredell County Parks and Recreation.

II. Project Scope

Iredell County Parks and Recreation will oversee this project involving the Carolina Thread

Trail, Fourth Creek Greenway and requests that the greenway trail be a minimum of 10’ width

and designed to accommodate both bicycles and pedestrians. Several trail surfaces were

examined: the first pavement surface to be considered is decomposed granite or crushed stone.

The second trail surface alternative is asphalt, and the third proposed alternative surface is

concrete. Since most of the greenway is in the floodplain, soil conditions must be determined by

geotechnical investigations during the design phase. In the areas where structures are required,

such as culvert/bridge crossings and/or boardwalk, these structures will be designed and

constructed to accommodate pedestrian, bike traffic, and small maintenance vehicle loads.

For the Fourth Creek Trail, several constraints have been identified and include the impact to

existing topography, Fourth Creek flood plain and floodway, secondary tributary and stream

crossings, existing vegetation, wetlands, soil conditions, private property ownership, utilities

(electric, water, sewer, gas, and cable), and a safe crossing of South Greenbriar Roadway. The

exact location of the utilities has not been identified and must be identified during the design

phase.

The proposed trail is planned to begin at Bigleaf Slopes Park. The existing gravel trail currently

begins at the gravel parking lot and is approximately 600’+- long. The gravel trail terminates in a

grass compacted access way for servicing the existing sanitation and monitoring system.

Additional information on the survey will be available to you as an attachment to this

packet. “Carolina Thread Trail Connector Planning Study”. (Appendix B)

III. Scope of Services

The Firm shall provide professional design services and consultation in the areas of designing to meet all

requirements of the (1) North Carolina State Parks Management Rules; (2) North Carolina Division of

Parks and Recreation NC Trails (3) Federal Forest Service and (4) any other requirements imposed

by law or ordinance. Design will be focused on efficiencies and future capacity needs of the

greenway along with other requirements submitted by Iredell County.

The major items of work to be performed by Firm will include, but not be limited to:

• Provide experienced, qualified personnel to assist county staff in design to explore

alignment options and present alignment option deliverables to Iredell County

Staff.

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• Incorporate permit processes in accordance with Federal, State and Local law, including

performance of easements search, acquisitions and providing easement exhibits and obtaining

FEMA CLOMR and other necessary environmental and construction permits.

• Provide design services and conceptual drawings and meet with staff quarterly or as needed to

discuss progress of designs.

• Consult county staff with site improvements that may be needed to increase safety,

flow and queuing, and efficiency of designs proposed.

• Provide surveying services and construction drawings, complete an engineer’s estimate for

construction costs.

• Attend and assist in meetings with state agencies, other contractors, Board of Commissioners

and the public.

• Construction Administration: Act as an Agent for Iredell County over project

construction administration. Provide oversight to bidding process, working with

the Iredell County Purchasing Division for bid compliance, reviewing submittals,

inspecting the work and preparing change orders and advising on contract

modification, handling disputes, directing corrective contractor actions and other

contract administration duties.

• Project Closeout

IV. Timeline

Activity

RFQ Announced and Distributed

Deadline for Respondent Questions @ 3:00 PM

Proposal Submission Deadline @ 3:00 PM

Submittal review & Firm interviews, if needed

Selected Firm, Notifications & Contract Negotiation

Milestone Date

03/22/2024

03/28/2024

04/16/2024

TBD – April/May 2024

TBD – May/ June, 2024

*Written questions regarding this Request for Qualifications must be submitted to the Iredell County

Purchasing Officer, Antonia Stines at antonia.stines@iredellcountync.gov. Questions received by the

deadline date and time will be answered by addendum and sent to all known recipients and posted to

Iredell County’s online bid page at http://www.co.iredell.nc.us/481/Current-Bids- RFPs.

**Enveloped Statement of Qualifications must be stamped in prior to the deadline. Any submission not

received prior to the deadline will not be considered.

V. Submission of Packages

Sealed Process; no public opening. Email submittals will not be accepted.

Qualifications submittals shall include One (1) complete qualifications package in hardcopy, 8

1/2" x 11", printed double-sided bound (or single stapled – left upper corner) with Table of

Contents and reference tabs for key sections. Brevity will be appreciated. Submittals shall be

limited to 50 pages, with minimum 12-point font. Covers, table of contents, dividers, service

agreement and references do not count in the 50 page total.

AND

One (1) electronic copy on USB Drive. No DVD/CD.

Delivered in person or by FedEx/UPS:

Iredell County

Attn: Purchasing Officer

200 South Center Street

Statesville, North Carolina, 28677

Delivered by USPS:

Iredell County

Attn: Purchasing Officer

PO Box 788

Statesville, North Carolina, 28687

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VI. Qualification Statement

The selected firm’s assigned project staff must be experienced in all phases of planning,

design, construction and regulatory compliance requirements of similar public trailways, have

extensive knowledge of the regulations governing the design and construction in the State of

North Carolina, and have a proven capability to effectively and efficiently produce a

successful project consistent with, and meeting the needs of, the goals outlined by Iredell

County.

The following describes the maximum points that may be awarded during proposal evaluation and

the elements that will be utilized for evaluation of each firms’ qualifications. The evaluation panel

may revise, add to or remove these elements as it deems appropriate, and/or redistribute the points

for each element to ensure adequate evaluation.

1. Firm’s overall experience, knowledge, familiarity, and past performance relating to cost

effective delivery of the requested services. Project references will be considered. –

30%

2. Experience of the Firm’s proposed staff and/or subconsultants to perform the required

work – 40%

3. Firm’s proposed project approach, management plan and demonstrated ability to

provide sound recommendations, solutions and advice to the County. – 30%

Emphasis should be placed on completeness of services offered and clarity of content. All

submittals should be complete and carefully worded and must convey all of the information

requested by the County. If errors or exceptions are found in the firm’s qualification package, or

if the package fails to conform to the requirements of the RFQ, the County will be the sole judge

as to whether that variance is significant enough to reject the firm’s submittal.

A. Professional Qualifications

Include an introduction cover letter in this section that introduces the company and provides

the designated contact name, phone number, email of the person who will be available to

questions in relation to the submitted qualifications. State history of the firm, in terms of

length of existence, types of services provided, former names under which the firm operated, etc.

Identify the technical details that make the firm uniquely qualified for this work.

State the full legal name and address of the Firm and, if applicable, the branch offices or other

subsidiary element that will perform, or assist in performing, the work hereunder. Indicate

whether it operates as an individual, partnership, or corporation. Must include information

showing it is licensed to operate in the State of North Carolina. Any firm wishing to be

considered must be properly registered with the Office of the Secretary of State and with the

North Carolina Board of Registration for Professional Engineers and Land Surveyors.

The firm will submit also the name, address, and contact person to be associated with the

project if different from the main contact person for questions. Include the name of executive

and professional personnel by skill and qualification that will be employed in the work. Show

where these personnel will be physically located during the time they are engaged in the work.

Indicate which of these individuals you consider key to the successful completion of the project.

Identify only individuals who will do the work on this project by name and title.

Resumes and qualifications are required for all proposed project personnel, including all

subcontractors. If any subconsultants will be used for the various projects, the successful

firm shall provide to the Purchasing Officer a list of names of any of the intended

subconsultants, their applicable license number(s) and a description of the work to be done

by each sub-consultant/engineer. The successful firm shall not substitute other

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subconsultants without the written consent of the County. The successful firm shall be

responsible for all services performed by a sub-consultant/engineer as though they had

been performed by the successful firm. Responsibilities include, but are not limited to,

compliance with applicable licensing regulations. If at any time the County determines

that any sub-engineer is incompetent or undesirable, the County shall notify the successful

firm accordingly, and the successful firm shall take immediate steps for cancellation of the

subcontract and replacement.

Nothing contained in any contract resulting from this RFQ shall create any contractual

relationship between any sub-consultant/engineer and Iredell County. It shall be the

successful firms’ responsibility to ensure that all terms required in the attached contract are

incorporated into all subcontracts.

Include list of positions and standard hourly rates.

B. Involvement with Similar Projects

The written proposal must include a list of current similar projects including brief description,

size, cost, staff involved, etc. The proposal listing must also include descriptions of minimum of

three (3) past projects of similar size and scope, including size, cost, staff, completion period,

etc. - explain and support experience working with Parks and Recreation Facilities.

Projects listing must exhibit experience in the project area and indicate proven ability in

implementing similar projects for the firm and the individuals to be assigned to this project.

C. Proposed Work Plan/ Understanding of Project

Provide a detailed and comprehensive description of how the Firm intends to provide the

services requested in this RFQ. This discussion shall include, but not be limited to: how the

project(s) will be managed and scheduled, how and when data will be delivered to the County,

communication and coordination, the working relationship between the Firm and County Staff,

and the Firm’s general philosophy in regards to providing the requested services.

Responses will be evaluated on the clarity, thoroughness, and content of their responses to

the above items and unique qualifications or work methodology. Include current workload

and percentage of availability.

D. References

A complete list of client references, minimum of five (5), must be provided for similar

projects recently completed. It shall include the firm/agency name, address, email,

telephone number, project title and information, and contact person. Information

provided under this section must be accurate.

E. Legal Status of Consultant

Must include all litigation or other legal action taken against the Firm within the last five

years, to include disposition of each case.

F. Attachments – MUST PROVIDE

A copy of firm’s standard proposed contract. This contract will be reviewed and revised

as necessary to meet Federal, State and County legal requirements. Submission of a

qualifications statement in response to this Request for Qualifications denotes acceptance of

all necessary revisions. Failure to do so will be grounds for rejection.

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Bid/RFP # & Description	Due Date & Time	Supplemental Documents	Contacts	Bid Status Summary / Award
24-655-RFQ-01 - Parks & Recreation Design/Engineering of Fourth Creek Greenway	Deadline for qualifications 3:00 PM, Tuesday, April 16, 2024		Antonia Stines Purchasing Officer	Open

24-655-RFQ-01 - Parks & Recreation Design/Engineering of Fourth Creek Greenway

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