RFQ - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL

County of San Diego Date Issued: April 3, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13107 CONTRACTING OFFICER:
Outfitting Two (2) 2026 Ford Super
RFQ TITLE: Nathaniel Pimentel, Procurement Specialist
Duty F-250 XL
QUOTATIONS
April 27, 2026; 5:00 PM Phone: (619) 772-2042
DUE:
QUESTIONS DUE: April 17, 2026; 5:00 PM Email: nathaniel.pimentel@sdcounty.ca.gov
SUBMITTING YOUR QUOTATION: AWARD: Will be based on:
Submit your response, including completed forms via BuyNet or EACH ITEM EACH LOT
via email to the contracting officer listed in this RFQ. TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO OUTFIT TWO (2)
2026 FORD SUPER DUTY F-250 XL SUPERCAB 4X4 164 SRW IN ACCORDANCE WITH THE TERMS &
CONDITIONS CONTAINED WITHIN.
SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY'S
DRAFT AGREEMENT, AND DELIVERY LEAD TIME.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
SPECIAL INSTRUCTIONS
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)

* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.

* (Page 16),
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS:
Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included in this RFQ. The Statement of
Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror's response and successful
contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
EXHIBIT A - STATEMENT OF WORK
1. Overview
1.1. The purpose of this specification is to outfit (2) two 2026 Ford Super Duty F-250, XL, SuperCab, 4x4, 164" Wheelbase,
Single Rear Wheel, pickup trucks per the following requirements. The County of San Diego anticipates possession of the
vehicle by March 30, 2026.
1.2. Model C-100 or County approved equivalent animal transport unit-No rear storage Includes: Roof rack, all L.E.D. Lighted
compartments, forced air ventilation system, back-up alarm, Hi-Lo LED brake lights, LED reverse lights, LED clearance
lights, LED work lights on left and right side, LED work light on rear, bumper extensions, Fiberglass doors with molded
louvers, stainless steel T- Lock Handles, keyed alike locks, ground effects, solid partitions, gel coat sealed and webbed
interior, pass through swing door in front compartment, floor drainage trough, catch pole holder mounted on rear step
bumper, step bumper with tread plate top, heavy duty interior safety doors - stainless steel (set of 6)
2. Outfitting Requirements
2.1. Construction of Unit (Diagram shown in Sections 2.1.12 and 2.1.13)
2.1.1. Reinforced One-Piece Molded Fiberglass Construction with a bright white gel coat high gloss exterior finish.
Material shall not rust or corrode and steel components are glassed in minimizing exposure to the elements.
2.1.2. Body Dimensions Approx: 78" Wide x 45" High x 100" Long.
2.1.3. Two (2) 8" or larger diameter PVC catch pole holder mounted on each end of the rear step bumper. Steel tube frame
lines interior around the entire bottom of the unit with cross members to provide a solid mounting structure.
2.1.4. Installation: Mounts easily to truck frame with bolts using 5" mounting plates previously mounted to cross members.
Units are easily transferred from one vehicle to another.
2.1.5. Under Structure:
2.1.5.1. Framed with 1.5" x 2" 14-gauge high strength tubular steel on all sides with two 2" x 3" 11-gauge high
strength tubular cross members.
2.1.5.2. Four 5" x 4" x .375" solid steel angle mounts are installed for easy mounting on the vehicle frame using
grade 8 bolts.
2.1.5.3. All steel is completely sealed in fiberglass to minimize exposure to the elements and eliminate deterioration.
2.1.5.4. Rear Bumper: Steel step bumper with tread plate top, powder coated black.
2.1.6. Floor:
2.1.6.1. Constructed using a 1" foam composite molded and sealed into the unit with two layers of 1.5 oz fiberglass
mat.
2.1.6.2. Floors have a .75" recess creating a trough under the unit with individual drain capabilities. And the floor is
sloped in so the drainage system directs flow into the trough under the unit keeping compartment floors dry
and clean.
2.1.6.3. The undercarriage is then sealed with resin which provides maximum insulation preventing heat from rising
through the floor.
2.1.7. Compartments:
2.1.7.1. Walls and ceilings are gel coat sealed and webbed to provide a smooth, easy to clean finish in the
compartments.
2.1.7.2. Front compartment approximate size: 78" Wide x 36" High x 30" Deep-hinged centered door to open both
ways
2.1.7.3. Rear compartment approximate size: 38 " Wide x 36" High x 30" Deep
2.1.8. Doors:
2.1.8.1. Doors are constructed of fiberglass with a bright white gel coat finish on the interior and exterior panels.
2.1.8.2. The outside dimensions of the door are approximately 29 5/8" high x 24" wide.
2.1.8.3. The exterior panel of the door has (5) five large louver style vents molded into the fiberglass.
2.1.8.4. The louver openings provide ample air flow to exchange air inside the compartments when operating with
forced air ventilation. Interior door panel has a stainless-steel circular vent that can be opened and closed to
control air flow.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
2.1.8.5. A stainless steel continuous hinge {1.5") (20 Gauge) connects the door to the fiberglass body and doors are
hinged toward the front. Aluminum drip shields are placed over all doors. All keyed alike stainless steel
recessed folding 'T' latch locking handle is used.
2.1.9. Interior Safety Door Stainless steel (set of 6):
2.1.9.1. Heavy duty wire interior safety door with an arm and catch pole opening on the latch side. Door is
constructed of 3/8" frame and 3/8" horizontal rods with 1/4" vertical rods welded at all intersections.
2.1.9.2. A heavy duty12" spring loaded bolt latch is used to provide a positive latching system and the door is
mounted with stainless steel hinges.
2.1.9.3. The interior safety door is installed inside the outer door to keep the animal secured in the compartment
when the outer door is opened protecting the operator and allowing full vision of the compartment.
2.1.9.4. Powder coated black finish or in Stainless Steel.
2.1.10. Roof:
2.1.10.1. Roof is backed by .375" dense composite board and 1.5 oz fiberglass mat that is completely glassed in
providing maximum insulation and strength.
2.1.10.2. Roof of the compartments are gel coat sealed and webbed.
2.1.10.3. Roof has a 200 lb. per square foot rating to prevent malforming.
2.1.11. Wiring:
2.1.11.1. All wiring is color-coded, run-in conduit and glassed in so the animals cannot get to the wires.
2.1.11.2. Wiring shall be easily accessed in junction boxes for future modifications or add on optional equipment
installations.
2.1.11.3. All under hood, associated wiring and cabling must be neatly routed, wire loom or greater protected,
securely fastened, with no severe angles of cable mounting.
2.1.11.4. Hi amp waterproof circuit breakers will not be mounted directly to the battery unless no other mounting
option is available.
2.1.11.5. A separate mount plate away from the vehicle battery is desired and not mounted directly above the vehicle
battery.
2.1.11.6. The contractor shall supply a CAD drawing or similar design with their complete quote.
2.1.12. Side View of compartment:
2.1.12.1.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
2.1.13. Top View of the compartment
2.1.13.1. (REAR / FRONT) Blue thick lines indicate doors
2.2. Caging Air Condition
2.2.1. Provide and install a self-contained refrigeration system, rated up to 28,000 BTU with a 500CFM blower, fully
functional, complete with ducting assembly within the Animal Control Body; rust proof hardware.
2.2.2. A 4" high x 18" wide, fiberglass ducts appropriately channeled to each stall to maximize refrigeration.
2.2.3. This system shall operate independently from the vehicle's air conditioning & heating system and shall activate from
an auxiliary compressor installed in the engine compartment and a twin fan condenser installed in the roof exterior of
the service body.
2.2.4. The system shall operate with digital thermostat controls in the cab and digital temperature display:
2.2.4.1. Sample:
2026
2.2.5. Ventilation: Forced fresh air ventilation system provides 580 CFM airflow with a dual fan blower and is vented to
each of the individual compartments.
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
2.2.5.1. A 4" high x 18" wide fiberglass air duct is installed in the ceiling of the unit and runs down the center the
full length of the unit.
2.2.5.2. The blower is installed inside the rear of the unit in the housing at the end of the air duct and forces air
through the duct.
2.2.5.3. Fresh air is drawn in from outside and is vented to each of the individual compartments, blowing stale air
from the compartments and providing fresh air.
2.2.5.4. The forced air is distributed equally to all compartments and does not circulate from one compartment to
another. The blower operates with a switch and indicator light in the cab.
2.3. Emergency/Warning Lights System:
All L.E.D. bright white lights in individual compartments, Rubber mounted L.E.D. running, stop, turn signal, back up lights,
side mounted clearance lights.
2.3.1. Lights in Rear Side Chassis: (Diagram shown in Section 2.3.1.6)
2.3.1.1. Four (4) Red Rubber mounted 4" LED with six (6) diodes, run, stop, turn signal mounted in each corner of
rear vehicle.
2.3.1.1.1.
2.3.1.2. Two (2) White 4" LED. rubber mounted, with six (6) diodes L.E.D as back up lights
2.3.1.2.1.
2.3.1.3. Two (2) 1x4" Whelen Ion V Series 180 degrees LED amber flashers or equivalent mounted horizontally on rear of
box between the brake and back up light assembly.
2.3.1.3.1.
2.3.1.4. One (1) Whelen 900 EZ Series Super LED Scene Light or equivalent mounted on the top center of the rear
chassis
2.3.1.5. One (1) Federal Signal Latitude 48" amber directional LED bar or equivalent mounted on the rear below
the Whelen 900 EZ Scene light and rear camera
2.3.1.6. Picture of Rear Chassis:
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COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13107 - OUTFITTING TWO (2) 2026 FORD SUPER DUTY F-250 XL
Full bumper length catch pole holder mounted on bumper.
8" PVC with hinged locking end caps, matching locks/keys
2.3.2. Lights in Side Chassis: (Diagram shown in Section 2.3.2.4)
2.3.2.1. Four (4) (Two in each side) Red 1x4" Whelen Ion V Series 180 degrees LED flashers or equivalent mounted
horizontally on the top and bottom of rear side of each side of the chassis
2.3.2.2. Four (4) (Two in each side) Amber 1x4" Whelen Ion V Series 180 degrees LED flashers or equivalent mounted
horizontally on the top and bottom of front side of the side chassis.
2.3.2.3. Two (2) (One in each side) Whelen 600 Lighthead or equivalent mounted on the top side of the side chassis
2.3.2.4. Picture of Side Chassis:
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