RFQ - OUTFITTING OF 2025 FORD TRANSIT PRISONER TRANSPORT VANS (RESERVED FOR LOCAL BUSINESSES)

County of San Diego Date Issued: March 12, 2026
REQUEST FOR QUOTATION
(this RFQ is a request for information, not an order)
RFQ Number: 13103 CONTRACTING OFFICER:
OUTFITTING OF FOUR (4) 2025
RFQ TITLE: FORD TRANSIT PRISONER Christoher Almazan, Procurement Specialist
TRANSPORT VANS
QUOTATIONS
April 10, 2026; 5:00 PM Phone: (858) 463-8779
DUE:
QUESTIONS DUE: April 3, 2026; 5:00 PM Email: christopher.almazan@sdcounty.ca.gov
AWARD: Will be based on:
SUBMITTING YOUR QUOTATION:
EACH ITEM EACH LOT
Submit your response, including completed forms via BuyNet.
TOTAL (ALL ITEMS)
DESCRIPTION
THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE
OUTFITTING OF FOUR (4) 2025 FORD TRANSIT PRISONER TRANSPORT VANS IN ACCORDANCE WITH THE
TERMS & CONDITIONS CONTAINED WITHIN.
IN ACCORDANCE WITH BOARD OF SUPERVISORS (BOS) MINUTE ORDER (MO) 6, DATED JANUARY 28,
2025, THE COUNTY RESERVES THIS RFQ FOR LOCAL BUSINESSES. THE REFERENCED BOS MO CAN BE
FOUND HERE: https://file.sandiegocounty.gov/COB/COBPublicView?FileId=39963834
FOR THE PURPOSES OF THIS RFQ, "LOCAL BUSINESS" MEANS A PARTNERSHIP, CORPORATION, JOINT
VENTURE, OR ANY OTHER ASSOCIATION FORMED TO CONDUCT BUSINESS, OR AN INDIVIDUAL, THAT: (I)
MAINTAINS ITS INTERNATIONAL OR DOMESTIC HEADQUARTERS WITHIN THE GEOGRAPHIC BOUNDARIES
OF SAN DIEGO COUNTY; OR (II) AT THE TIME THE COUNTY ISSUES THE SOLICITATION, PROVIDES OR SELLS
FROM A LOCATION WITHIN THE GEOGRAPHIC BOUNDARIES OF SAN DIEGO COUNTY THE SAME OR
SIMILAR GOODS OR SERVICES TO BE PURCHASED BY THE COUNTY. THE COUNTY'S DETERMINATION
REGARDING WHETHER AN OFFEROR QUALIFIES AS A "LOCAL BUSINESS" SHALL BE FINAL.
SEE EXHIBIT A - STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY'S
REQUIREMENTS.
THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY
OFFERORS.
SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE
OFFEROR'S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY'S
DRAFT AGREEMENT, PHYSICAL AVAILABILITY OF VEHICLE, VEHICLE SPECS, AND DELIVERY LEAD TIME.
.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
SUBMISSION CHECKLIST
SUBMISSION CHECKLIST
Submit a completed and signed Offeror's Cover Page (PC600) form
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
Submit a completed and signed Representations and Certifications form (PC601)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)
* https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
Submit a completed Pricing Schedule.
* (Page 9),
/
/
/
Page 2 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
TERMS AND CONDITIONS OF REQUEST FOR QUOTATION
RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San
Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed
Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if
unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.
It is the Offeror's responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any
other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to
regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
* In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates,
Offerors must select "Participate in RFx" for this solicitation in BuyNet.
Forms required to be submitted with Offeror's Quotation are included in this RFQ or posted on the County's web site at
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time
to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or
any later version.
This is a request for information, and quotations furnished are not offers.
QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in
writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may
not be answered at the discretion of the County.
PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible
for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.
The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent
approximate anticipated use based on historical consumption. If the County's actual requirements do not result in orders in
the quantities described as "estimated" in the Schedule, that fact shall not constitute the basis for price adjustment.
EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due
date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price
may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification
if, in the opinion of the County, such variation does not materially change the item or its performance within parameters
acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s)
thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the
offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies,
and past performance. The determination of the County as to an Offeror's prospective ability to perform the contract shall
be conclusive.
SAMPLES: Samples, at Offeror's expense, may be required for evaluation by the County. Delivery of sample must be
scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample
and to determine if such sample is acceptable. The County's decision to award is contingent upon its acceptance of the
products provided in the sample. During the term of the award, the County must approve any substitutions from the initial
sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of
substituted item(s).
Sample, if not destroyed by tests, will, upon request, be returned at Offeror's expense. Offeror must advise contracting
officer at time of sending sample that they must be returned, provide return address and Federal Express account number.
BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a
"brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the
Page 3 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
quality and characteristics of products (including products of brand name manufacturer s other than the one described by
the brand name) to be considered for award if such products are determined by the County to meet fully the salient
characteristic requirements listed in the request.
Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered
as offering the brand name product specified.
If the offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted
in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation
of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will
be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably
available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing
any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly,
to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material
(such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether
the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what
the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information
furnished may include specific references to information previously furnished or to information otherwise available to the
purchasing activity.
If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he
shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the
proposed modifications.
DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other
documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If
the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.
CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:
1) It must be submitted in a separate file or document marked as EXHIBIT-CONFIDENTIAL/PROPRIETARY;
2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the
response contained within the EXHIBIT-CONFIDENTIAL/PROPRIETARY (for example: If submittal
requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect "see response
#1 contained within Exhibit-Confidential/Proprietary"); and
3) It must include a signed Nondisclosure Indemnification Agreement (PC620).
NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing
cannot be considered confidential/proprietary.
TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's
standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The
County's PO Terms and Conditions are available at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf
Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included in this RFQ. The Statement of
Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror's response and successful
contract finalization negotiations.
Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified
Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board
Policy B-53 Small-Local Business Policy (SLBP).
AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end
is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County
shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.
Page 4 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and
Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source
income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen
(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect
information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already
received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the
response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.
Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding,
including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax
adviser and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
/
/
/
Page 5 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
STATEMENT OF WORK
1. GENERAL
1.1. Contractor shall provide, fabricate, and install: (New/Unused) equipment for Four (4) 2025 Ford Transit
High Roof 15 passenger vans with a 148" wheelbase
2. INTRODUCTION
2.1 The County of San Diego has an immediate need to outfit Four (4) 2025 Ford Transit Medium Roof 15
passenger vans with a 148" wheelbase. The factory standard, five (5) row 15-passenger wagon is to be
modified to provide an inmate wheelchair compartment; seating that shall Isolated from the driver and rear
passenger seats in an effort to provide a safe and secure environment for inmates while protecting onboard
deputies during transport.
3. OUTFITTING REQUIREMENTS
3.1 Provide and install front partition with window Havis, Inc. HAVIS# P-FRONT-4 OR County Approved
Equivalent). Vendor will also need to fabricate a piece to cover the space between the top of the partition
and the roof panel
3.2 Provide and install front partition filler panel mounting kit Havis, Inc. (HAVIS# P-MFK-13 OR County
Approved Equivalent)
3.3 Provide and install interior window guard kit Havis, Inc. (HAVIS# WGI-F22 OR County Approved
Equivalent)
3.4 Vendor shall remove small single passenger seat to provide adequate access to rear seating
3.5 Provide and install middle partition Hovis, Inc. (HAVIS# P-MID-3 OR County Approved Equivalent).
Vendor will also need to fabricate a piece to cover the space between the top of the partition and the roof
panel.
3.6 Provide and install middle partition filler panel mounting kit Havis, Inc. (HAVIS# P-MFK-14 OR
County Approved Equivalent),Vendor shall cover exposed floor with aluminum sheet sprayed with non-
skid Rhino Linings Co.
(Rhino TuffGrip OR County Approved Equivalent),
3.7 Vendor shalt remove seating from rows three (3) and four (4) to provide adequate access to create rear
wheelchair compartment
3.8 Provide and install rear wheelchair lift Braun, (Century 919 OR County
Approved Equivalent.Vendor shall modify flooring to ensure secure mounting.
3.9 Provide and install rear partition Ranger Design.. (MR - 3068-FTM OR County Approved Equivalent),
Partition will be installed to the rear of the van to provide a rear partition. Vendor shall modify to ensure
proper fit.
3.10 Vendor shall remove all interior side panels and replace where necessary with aluminum sheet.
3.11 Fabricate and install aluminum sheet covers where necessary over rear compartment cup holders, power
outlets, floor vents and stereo speakers to prevent inmates from accessing or removing those items.
3.12 Vendor shall secure curbside sliding door by removing inner panels and disable handles; replace
factory paneling with metal panels as to "not allow" access from inside the rear passenger compartment
seating areas.
3.13 Remove rear door inner panels and disable handles; replace factory paneling with metal panels as to
"not allow" access from inside the rear passenger compartment seating areas.
4. TRANSPORTATION
4.1 All transportation of County vehicles and equipment, and of new vehicles and equipment that the offeror
is selling or has sold to the County, for purposes of testing, fabrication/construction, repair of deficiencies,
or warranty repair, shall be done by a means which does not incur driving miles on the equipment when
the transportation requires moving the vehicle to or from locations outside San Diego County. Awarded
vendor will be responsible for the transportation of vehicles from and to the County of San Diego
premises.
Page 6 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
5. SUBSTITUTED PARTS
5.1 The hardware manufacturer and part numbers specified herein shall not be substituted without prior
approval from the County of San Diego. Where a brand name has been specified, if Bidder believes an "or
equal" is equivalent to the brand name shown, Bidder may substitute the "or equal" provided the "or
equal" is specified by name & model number and provides the dimension & or capacities. Submitted
equivalencies will be evaluated based on their comparison to the specified brand name and part number
indicated, regarding the following: Design, Function, Performance, Quality, Availability, Warranty, and
Installation Requirements. Bidders requesting use of "County approved equivalent" products should
submit specifications to County of San Diego representative no less than 2 business days prior to close of
quotation period for approval.
6. OTHER REQUIREMENTS
6.1 All finished systems and components provided shall carry full manufacturer's warranties. The successful
bidder and/or the subcontractors used in the construction of the completed vehicles must be authorized by
the component and system manufacturers to install and provide warranty service for all items provided.
Those components fabricated by the successful bidder and/or subcontractors shall carry a minimum 12
month/1,000 operating hour warranty on parts and labor.
6.2 Contractor shall provide a detailed pick up and drop off date for vehicles that includes the specific vehicle
that will be picked up and dropped off on a daily/weekly basis.
6.3 Contractor shall consider the urgent needs of the County of San Diego with prioritization of these
vehicles.
6.4 Timeline shall be submitted with the original bid and any delays in the timeline will be conveyed to the
Fleet Services Technician that is assigned to the purchase order.
For questions regarding these specifications or delivery and invoicing, etc. please contact:
Andrew Deeb
County of San Diego
Department of General Services
5560 Overland Ave., Suite 410
San Diego, CA 92123
(619) 239 9302
Page 7 of 15

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
Exhibit A

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
PRICING SCHEDULE
ITEM TAXABLE ESTIMATED UNIT OF UNIT EXTENDED
DESCRIPTION
NO. QUANTITY MEASURE PRICE PRICE
2025 Ford Transit Prisoner
1 YES 4 EACH $ $
Transport Outfitting - Parts
2025 Ford Transit Prisoner
2 NO 4 EACH $
Transport Outfitting - Labor
TOTAL PRICE:
$
(Basis of Award)
PRICING MUST INCLUDE SHIPPING AND ANY ADDITIONAL FEES.
DO NOT INCLUDE SALES TAX WITH PRICING.
Quoted Lead time (days):
Company:
Authorized Representative:
Authorized Representative Signature:
UPON DELIVERY, DOCUMENTS MUST REFLECT THE FOLLOWING MINIMUM INFORMATION:
Name of Contact Person
Company Name
Ordering Organization, Location, Address
Quote Number
Purchase order number
Quantity, Description, Unit Price, and Extended Price must match the purchase order.

COUNTY OF SAN DIEGO
REQUEST FOR QUOTATION (RFQ) 13103 - OUTFITTING OF FOUR (4) 2025 FORD TRANSIT
PRISONER TRANSPORT VANS
DRAFT AGREEMENT
This agreement ("Agreement") is made and entered into effective as of the date of the last signature on the signature page by and between
the County of San Diego, a political subdivision of the State of California ("County") and ("Contractor"). For valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Agreement. The Agreement shall consist of this document, Exhibit A Statement of Work, Exhibit B - Insurance Requirements, and
Exhibit C Payment Schedule. In the event of a conflict between any provisions of this Agreement, the following order of precedence
shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C.
2. Term. This Agreement shall begin on the date of the last signature below and end upon completion and County acceptance of
Contractor's performance under this Agreement.
3. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional
standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all supplies
and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein otherwise
expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the services required
of Contractor by this Agreement. To the extent not in conflict with Exhibits A and A-1, Contractor shall perform all work under this
Agreement in strict conformance to its bid, included herein by this reference, unless Changed in accordance with this Agreement.
4. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to
exceed ($######) ("Maximum Agreement Amount").
Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the Agreement
entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed to have been
made on the date that County submits electronic payment or mails a warrant or check.
5. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing
collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.
6. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and
Contracting official is the contracting officer for this Agreement ("Contracting Officer").
7. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt
requested; or emailed to the County's or Contractor's representative designated below (or such party's authorized representative).
Any such notice shall be deemed received by the party (or such party's authorized representative) on the earliest of the date of personal
delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an
acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.
FOR COUNTY: FOR CONTRACTOR:
Kierra Ceasar-Thompson, Administrative Analyst III #Name and Title
Department of General Services, Fleet Division #Address
5560 Overland Avenue Suite 410 #Address
San Diego, CA 92123 #Phone, FAX, and email
Phone: (619) 372-2110
email: kierra.ceasar-thompson@sdcounty.ca.gov
Above contact is designated as the Contracting Officer's
Representative for this Agreement ("COR").
Additional DGS Contact for Specifications/Build:
Anthony Cusano, Fleet Standards Technician
Phone: (619) 782-5429
email: anthony.cusano@sdcounty.ca.gov
8. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,
State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or
certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further
comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.
Page 10 of 15